SOW Attachment 04 - SOCAMES 6 Design Alert 3.pdf
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- Solicitation number
- 36C77621R0193
About this file
This presolicitation notice seeks statements of qualifications from architecture and engineering firms for design services related to infrastructure upgrades at a Veterans Affairs medical center. Firms should have experience designing network infrastructure installations, renovations, and upgrades involving technologies like fiber optics, structured cabling, electrical systems, backup power, security, and HVAC. The solicitation is set aside exclusively for service-disabled veteran-owned small businesses. The selected firm will provide design development, specifications, and construction support services over a 210-day performance period beginning in April 2022. Statements are due by January 8, 2022 and will be evaluated on experience, staff qualifications, past performance, capacity, knowledge of local conditions, and construction support experience. The highest rated firms may be invited for discussions. The project location is the VA North Texas Healthcare System in Bonham, Texas.
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HEFP/10NA5G/20APR21
VA OEHRM previously planned for 3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. However, during the recent VHA EHRM Strategic Review, it was determined that each end user shall have 5 classes and that there will be either 8 seats per class with social distancing or 12 seats per class without social distancing. The changes described result in a larger space need.
VHA HEFP SEP provided guidance in the Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 1/27/2021, that required
3.5 classes per end user and either 8 seats per class with social distancing or 15 seats per class without social distancing. VA OEHRM and VHA determined that more class time per end user and a decrease in the overall class size are needed.
The Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, has been updated to reflect the new requirements. The following classroom calculations were revised.
Previous classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 3.5 classes per end user / 15 seats per class / 8 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
HEFP SEP (SOCAMES 6) Design Alert 3
Problem
Background
Solution
HEFP/10NA5G/20APR21
CBOC Total rooms = Number of end users x 3.5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week.
New classroom calculations:
Standard Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 12 seats per class / 5 weeks of EUT / 5 days of training per week.
Social Distanced Room Calculations
VAMC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 8 weeks of EUT / 5 days of training per week
CBOC Total rooms = Number of end users x 5 classes per end user / 8 seats per class / 5 weeks of EUT / 5 days of training per week.
Please use this link, Electronic Health Record Modernization Training and Support Space, HEFP SEP Space Planning Job Aid, 11/10/2020 revised 4/20/2021 to find the most up-to-date information.
Notes https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides https://dvagov.sharepoint.com/sites/VHAOCAMESEHRM/VHA%20Site%20Assessment%20Resources/Forms/AllItems.aspx?viewid=d14511ba%2D8bd6%2D461a%2D9a61%2D472a9277303c&id=%2Fsites%2FVHAOCAMESEHRM%2FVHA%20Site%20Assessment%20Resources%2FGuides
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