36C77621Q0323 0001_1.docx

Contract Opportunity Amendment to a Previous Combined Solicitation

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Amendment to a Previous Combined Solicitation 7A21 Animation Tool / Whiteboard (VA-21-00057371) 63125 36C77621Q0323 06-15-2021 14:00

CENTRAL TIME, CHICAGO, USA

N 541519 Department of Veteran Affairs

PCAC-ST. LOUIS

1 Jefferson Barracks Dr., Bldg 56 Saint Louis MO 63125

Animation Tool / Whiteboard (VA-21-00057371)

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NONE

00776 Department of Veteran Affairs

PCAC-ST. LOUIS

1 Jefferson Barracks Dr., Bldg 56 Saint Louis MO 63125 00776 Department of Veterans Affairs

PCAC-ST. LOUIS

1 Jefferson Barracks Dr., Bldg 56 St. Louis MO 63125 To all Offerors/Bidders

36C77621Q0323 06-09-2021

X X X 06-15-2021 / 14:00 Central Daylight Time See CONTINUATION Page X Amendment 0001 for solicitation 36C77621Q0323 Whiteboard/Animation Subscription and Training

1. Updated 52.212-2 Evaluation Commercial Items Information

2. Instruction to Offerors information added

3. Evaluation Information Factors added

4. Changed due date and time of solicitation to 06-15-2021 at 14:00 Central Daylight Time

Table of Contents

A.1 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability

SDVOSB

Price

Technical and past performance, when combined, are less important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JAN 2017)

Subject: Request for Quote (RFQ) – Whiteboard Animation Subscription.

The enclosed RFQ is to provide Whiteboard Animation Subscription and Training for Department of Veterans Affairs (VA) Employee Education (EES) products and programs. The Government is issuing a competitive solicitation under BETA.SAM.GOV Contract Opportunities to qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB). The Government will conduct this acquisition in accordance with FAR Part 13 Simplified Acquisition Procedures. Interested parties should submit their quotes in accordance with the following instructions.

SOLICITATION TECHNICAL INQUIRIES AND QUESTIONS

All questions regarding the solicitation, of a contractual nature or technical nature, must be submitted in via email to Haley.Huff@va.gov no later than June 10, 2021 2:00 p.m. Central Daylight Time. Questions with the Government’s responses will be posted no later than June 12, 2021 2:00 pm Central Daylight Time. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors.

PROPOSAL SUBMISSION

Quotes must be submitted electronically via email to Haley.Huff@va.gov on or before the RFQ closing date of June 15, 2021 2:00 p.m. Central Daylight Time.

FORMATTING

Recommend that technical quote be no more than 10 pages with a minimum font size of 10.

COVER LETTER

The offeror’s cover letter for the quote must contain the name, phone number, and e-mail address of the person to be contacted concerning any matter related to the solicitation.

Include the following information in your quote 1.RFQ Number: 36C77621Q0323 Whiteboard/Animation Subscription and Training 2.DUNS number and TIN;

3.Company Name, mailing address, and website address;

4.Date submitted and quote expiration date;

5.Type of Company (i.e., Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business, 8(a), woman owned, etc.) as validated via the System for Award Management (SAM) and Veteran Information Pages (VIP) if applicable. All offerors must be registered in SAM located at https://www.sam.gov/;

6.Company Point of Contact, Phone and Email address;

7.NASA SEWP or GSA Contract Number if applicable.

TECHNICAL QUOTE

Offerors shall provide a technical quote that addresses the following acceptability standards:

Evaluation Factor 1: Technical Capability Factor: The contractor must demonstrate the ability to provide all the tasks/deliverables identified in Task 5.1 of the Statement of Work and provide two examples of providing these tasks/deliverables within the last 12 months. Not providing the requested information demonstrating the ability to provide the task/deliverables identified as well as at least two examples will result in an Un-Acceptable rating and the quote will be removed from further consideration.

Evaluation Factor 2: Service-Disabled Veteran Owned Small Business (SDVOSB) Factor The contractor must demonstrate that they are a Service-Disabled Veteran Owned Small Business at the time of receipt of their quote. Verification will be performed by contractor’s documentation and via Veterans Business (VetBiz) portal.

Evaluation Factor 3: Price Factor: Complete the provided Price Cost Schedule and submit it as a separate document. Not completing and submitting the pricing will result in Un-Acceptable rating and the quote will be removed from further consideration. Price will be evaluated based on the total aggregate cost of the schedule of items listed and all option periods.

E.2 EVALUATION OF QUOTES

A. Evaluation of Quotes Any award of the contract will be made to the lowest-priced, technically acceptable offer. To receive consideration for award, a rating of acceptable must be achieved for the technical factor. Award will be made based on the factors identified below and the quote that meets the Government’s requirement, considering technical acceptability and lowest price. Quotes will be reviewed and evaluated by qualified evaluators to initially determine their acceptability. Each quote must contain all the information required by the RFQ. A quote may be determined to be Un-Acceptable if required information is missing or if the quote materially deviates from the requirements of the RFQ. Un-Acceptable quotes will not be considered for further evaluation or selection and deemed to be unqualified for award.

B. Factor to be Evaluated The government will only be evaluating the following factors identified below for award purposes, quotes received will be reviewed for completeness of how they address the tasks identified in the Statement of Work. No Assumptions will be made or accepted with any quote received.

Evaluation Factors:

Evaluation Factor 1: Technical Capability Factor: The contractor must demonstrate the ability to provide all the tasks/deliverables identified in Task 5.1 of the Statement of Work and provide two examples of providing these tasks/deliverables within the last 12 months. Not providing the requested information demonstrating the ability to provide the task/deliverables identified as well as at least two examples will result in an Un-Acceptable rating and the quote will be removed from further consideration for award.

Evaluation Subfactor/Criteria:

Evaluation Factor 1: Capability

1. The contractor has the capability to provide 30 subscription services as indicated in section 5.1.A of the SOW

2. The contractor has the capability to provide webinar training in for each user in how to use the software

3. The contractor can provide reports as required in PWS section 6.2 and 7.6

5. Contractor provided two examples of providing two examples of providing these tasks/deliverables withing the last 12 months.

Table 3. Factor 1 Sub-Factor Criteria Ratings

1. The contractor has the capability to provide 30 subscription services as indicated in section 5.1.A of the SOW

2. The contractor has the capability to provide webinar training in for each user in how to use the software

3. The contractor can provide reports as required in PWS section 6.2 and 7.6

5. Contractor provided two examples of providing two examples of providing these tasks/deliverables withing the last 12 months.

Evaluation Factor 2: Service-Disabled Veteran Owned Small Business Rating (Acceptable or Un-Acceptable)

In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their Service-Disabled Veteran-Owned Small Business status.

The Government will assign an Acceptable or Un-Acceptable Rating for an Offeror which is a Service-Disabled Veteran-Owned (SDVOSB).

For SDVOSBs: In order to receive an Acceptable Rating under this Factor, an Offeror shall submit evidence that it qualifies as a SDVOSB. Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database ( http://www.VetBiz.gov) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both proposal submission and at time of award.

For Non-SDVOSBs: Any vendor unable to provide supporting documentation verifying their SDVOSB status and able to be confirmed on VetBiz will receive an Un-Acceptable Rating and be removed from further consideration for award.

Table 4. Factor 2 SDVOSB Involvement Ratings

Acceptable

Offeror submitted a statement of compliance that it qualifies as an SDVOSB AND Offeror registered in VIP and meet federal small business size standards for the NAICS code assigned to this solicitation at the time of both proposal submission and at time of award.

Evaluation Factor 3: Price Factor Complete the provided Price Cost Schedule and submit it as a separate document. Not completing and submitting the pricing will result in Un-Acceptable. Any Un-Acceptable technical rating and the quote will be removed from further consideration. Price will be evaluated based on the total aggregate cost of the schedule of items listed.

C. Evaluation Approach All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct evaluations in the manner that it feels is the most effective in determining best value. Specifically, for this requirement, the Government will first rank the total proposed price of each quote from lowest to highest. Thereafter, the Government will evaluate the technical proposal of the lowest priced quote only. If the lowest priced technical proposal is determined to be rated as Acceptable, the Government may make award to that Offeror without further evaluation of the remaining Offerors’ technical quotes. If the lowest priced quote’s technical proposal is determined to be rated Un-Acceptable, then the Government will evaluate the next lowest priced technical quote, and so forth and so on, until the Government reaches the lowest priced technical quote that is determined to be technically acceptable. The Government does not intend to hold discussions for this requirement, and Offerors are advised to provide their best price with their initial quote.

D. Options:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the Offeror's price for the last potential period of performance under this contract to the Offeror's total price. In this case, the Offeror's total price for the purpose of evaluation will include the base period, one option period, and an additional six months of the last option period. Offerors must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods. Evaluation of options shall not obligate the Government to exercise the option(s).".

The Government intends to evaluate Quotes and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary.

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