36C77619Q0195-001.docx

EMPLOYEE EDUCATION SYSTEM

STATEMENT of WORK

TELEVISION STUDIO SET REPLACEMENT/REFRESH

EMPLOYEE EDUCATION SYSTEM

STATEMENT of WORK

TELEVISION STUDIO SET REPLACEMENT/UPGRADE

DISCLAIMER

This notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice.

1. Title of Contract: TELEVISION STUDIO SET REPLACEMENT/REFRESH

2. Background: The VHA Employee Education System (EES) provides training and education services for VA employees. These services include live broadcast and live-to-tape video programs which originate from the EES television studio located at the Jefferson Barracks VA Medical Center in St. Louis, MO. The TV studio uses multi-purpose modular “sets” of modular/moveable textured walls, decorative panels, columns, valences, and furniture. These modular sets are designed to simulate real-world interior offices, medical exam rooms, class rooms, and newsroom-style settings. Maintaining modular sets in a television studio allows EES to efficiently produce professional broadcasting under conditions of controlled lighting and power, acoustic treatment, and environmental conditions, significantly reducing the need to acquire video in public or clinical spaces.

The current modular studio set components are nearly 20 years old and do not allow the modern “look and feel” required by EES clients. Acquisition of the proposed modern set will provide greater flexibility in design and will expand EES’ ability to produce high quality and visually appealing training video.

3. Scope of Work: The Contractor shall provide all labor, materials, supervision, and other resources required to remove and dispose of the existing studio set as well as design and deliver and assemble a modular/moveable studio set for the St. Louis, Missouri broadcast studio. The 20ft x 20ft x 8ft modular TV studio set to include, but not limited to, modular/moveable walls, decorative panels, valences or soffits, and a curved news anchor desk. Design drawings or sketches shall be provided to the VA for approval prior to set fabrication/refresh. This studio refresh shall not involve any fixed or permanent additions to the existing studio space. The scope of work entails modular studio set pieces & furniture/furnishings that shall be placed within the existing studio space. This refreshed studio set shall provide flexibility to give the studio various ‘looks and feels’ in order to better to match the individual video projects.

4. Mandatory Tasks and Deliverables: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Statement of Work (SOW). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Manager (PM)/Contracting Officer’s Representative (COR) three days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the PM/COR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

Task 4.1: Kick-off meeting: The Contractor shall schedule and initiate, with the VA Contracting Officer (CO) and the Contracting Officer’s Representative (COR) concurrence, a post-award Kick-Off meeting with the COR to discuss project objectives, scope of work, expectations and review project deadlines and deliverables within ten (10) business days after date of award. The Contractor shall provide minutes from the meeting.

Task 4.2: Set Design - The Contractor shall meet with VA stake holders to discuss visual and physical design elements for the studio set. The contractor shall then provide renderings or drawings of the set floor plan to include elevations, 3D perspective, and component textures and colors. The contractor shall provide up to two revisions of the original drawing set as needed during the VA approval process.

Task 4.3: Set Components Assembly, Delivery, and Installation – The Contractor shall provide, deliver, and assemble a 20ft x 20ft x 8ft modular self-supporting L-shaped studio corner set. Overall design shall include, but not limited to, flat and decorative modular wall panels, columns and/or pillars of light weight material covered with textured material, and 3D wall finishes of faux stone, brick, wave, and/or wood planking. The set shall include counter top knee wall and lightweight soffits with dimmable LED can-style lights. The open frame spaces framed by the wall panels shall be filled with steel framing, textured wall panels, and/or translucent panels as approved by the VA.

Task 4.4: Anchor Desk Contractor shall provide a modular curved anchor desk with lockable casters and a non-reflective surface top. The desk shall be 8’ long to accommodate up to four panel participants, to include a desk faced 43” wall mounted flat panel monitor mount. Contractor shall include an accent panel to be used on desk front to cover the monitor mount when monitor is removed.

Table 1, Mandatory Deliverables

Due Date

5. Performance Details:

5.1 Period of Performance: The period of performance shall be for one hundred twenty (120) days after contract award.

5.2. Place of Performance: Installation and assembly of the modular studio set shall be performed in Building 56, Room#BA109 at the VA Medical Center, #1 Jefferson Barracks Drive, St. Louis, MO 63125. The Contractor shall provide services during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday or as otherwise specified.

Prior to the delivery and assembly of the studio set, the government will permit the Contractor to conduct a site visit at the studio in St. Louis for any final set measurements and layout issues. The contractor and government shall reach a mutually agreeable date and times for any such visits.

5.3 Observance of Government Holidays. There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

5.4. Type of Contract: The Government anticipates award of a firm fixed contract.

5.5. Travel: Travel and per diem are cost reimbursable items, and they shall be reimbursed in accordance with VA/Federal Travel Regulations (FTR). Each Contractor invoice must include copies of all receipts that support the travel costs claimed in the invoice. The Contractor is only entitled to actual cost spent while on travel that falls within the perimeters as set forth within the FTR, to include food. Travel must be pre-approved by the Contracting Officer (CO). Travel must be priced separately in the price schedule. Local travel within a 50-mile radius from the Contractor’s facility is considered the cost of doing business and will not be reimbursed. This includes travel, subsistence, and associated labor charges for travel time. Travel performed for personal convenience and daily travel to and from work at the Contractor’s facility will not be reimbursed. Travel, subsistence, and associated labor charges for travel time for travel beyond a 50-mile radius of the Contractor’s facility are authorized on a case-by-case basis and must be pre-approved by the CO.

The Government anticipates travel under this SOW to attend contract-related meetings through the period of performance.

Table 2, Travel Estimate

6. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable within five business days and provide comments. The Contractor shall have three business days to incorporate the Government’s comments and make appropriate revisions.

7. Changes to the SOW: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

8. Security Requirements: None – contractor shall not have access to the network. In addition, when onsite the government will provide the contractor an escort throughout the duration of the onsite work.

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