36C77026Q0076_2.docx
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- Attached to
- 8135--GEL PACKS Federal contract opportunity
- Solicitation number
- 36C77026Q0076
About this file
This is a Pre-Solicitation Notice for the Department of Veterans Affairs, Network 15 Consolidated Mail Outpatient Pharmacy (CMOP) to procure 12 oz gel packs for the Tucson, Arizona location. The solicitation number is 36C77026Q0076, with a response deadline of February 25, 2026 at 5:00 PM Central Time. The contracting office is located in Leavenworth, Kansas (zip code 66048-5012), and inquiries should be directed to Kelly Mann at kelly.mann@va.gov. The full solicitation package is expected to be posted on SAM.gov on or about February 17, 2026.
The contractor must provide 42,800 cases of gel packs (48 units per case) meeting specific technical requirements: dimensions between 6 7/8 to 7 inches in length, 5.3 to 5.5 inches in width, and weighing 11.8 to 12.2 ounces. Gel packs must be arranged in four even stacks of twelve with cardboard dividers in specially designed boxes with ventilation holes for efficient freezing. Delivery commences April 1, 2026, with weekly frozen deliveries by truckload (22 pallets) from April 1 through October 31, and daily ambient deliveries in bundles of 100 cases from November 1 through March 31. Deliveries are accepted Monday through Friday, 12:00 PM to 9:00 PM local time, excluding specified federal holidays. The government requests flexibility to adjust delivery schedules and the capability to request emergency delivery of 4 pallets of ambient gel packs. Vendors must submit compliant product samples at their own expense by the solicitation close date for technical acceptance. All required documents must be submitted via email to kelly.mann@va.gov; failure to include all required documentation will result in rejection.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| P09 Final Statement of Requirement - Gel Packs 12oz - 02-17-26.pdf | ||
| S06 - AMENDMENT - 36C77026Q0076 0001 - SOR - CO SIGNED.pdf |
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Text version
PRE-SOLICITATION NOTICE
36C77026Q0076
| SUBJECT* |
| GEL PACKS |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048-5012 |
| SOLICITATION NUMBER* |
| 36C77026Q0076 |
| RESPONSE DATE/TIME/ZONE |
| 02-25-2026 5PM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 8135 |
| NAICS CODE* |
| 312113 |
PLACE OF PERFORMANCE
POSTAL CODE
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway
Leavenworth KS 66048-5012
POINT OF CONTACT*
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Presolicitation Notice Presolicitation Notice
DESCRIPTION
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
The Department Of Veterans Affairs, Network 15 Consolidated Mail Outpatient Pharmacy (CMOP) Contracting Office has a requirement to procure 12 oz gel packs for the Tucson CMOP location. See attachment “S02 - Q0076- Pricing Schedule - 12 OZ GEL PACKS - TUCSON - 0191”, for the list of items required.
B.2 STATEMENT OF REQUIREMENTS
GEL PACKS
DEPARTMENT OF VETERAN AFFAIRS
CONSOLIDATED MAIL OUTPATIENT PHARAMCY (CMOP) TUCSON
INTRODUCTION
This solicitation is to provide the Department of Veterans Affairs, Consolidated Mail Outpatient Pharmacy (CMOP) in Tucson, Arizona with gel packs to keep medications at required temperatures during shipment to Veteran patients. The gel packs must meet the provided technical requirements.
SCOPE
The contractor shall provide 42,800 cases (48 per case) of gel packs to the Tucson CMOP in Tucson, AZ in accordance with the following technical requirements.
TECHNICAL REQUIREMENTS
1. The gel packs shall not exceed the following dimensions:
· Length: Between 6 7/8 in. minimum and 7 in. maximum
· Width: Between 5.3 in. minimum and 5.5 in. maximum
· Weight: Between 11.8 oz. and 12.2 oz.
2. The gel packs will be placed in four even stacks of twelve separated by a cardboard divider to help ensure that the gel packs freeze flat. Gel packs will be placed in cardboard boxes with two 3 inch by ½ inch evenly placed holes on the long side of box and one hole 3 inch by ½ inch centered on the short side of box. Gel packs should be individually partitioned for quick flat freezing. Box should be designed to have slots that allow gel packs to be frozen quickly and evenly throughout the box to ensure proper freezing.
3. The gel packs shall be delivered weekly frozen by the truckload (22 pallets) from April 1st – October 31st.
4. The gel packs shall be delivered daily ambient in bundles of 100 cases from November 1st – March 31st.
5. First delivery shall start on April 1st, 2026, in accordance with the technical requirements.
DELIVERY & LOCATION INFORMATION
1. Deliveries only accepted Monday – Friday, 12pm – 9pm local time.
2. Deliveries not accepted on the following observed Federal holidays:
· Memorial Day – May 25th, 2026
· Juneteenth Independence Day – June 19th, 2026
· Independence Day – July 4th, 2026
· Labor Day – September 7th, 2026
· Columbus Day – October 12th, 2026
· Veterans Day – November 11th, 2026
· Thanksgiving Day – November 26th, 2026
· Christmas Day – December 25th, 2026
· New Year’s Day – January 1st, 2027
· Martin Luther King, Jr. Day – January 18th, 2027
· President’s Day – February 15th, 2027
3. Delivery of items shall be shipped to:
Department of Veterans Affairs CMOP Tucson 3675 Britannia Drive Tucson, AZ 87506-5041
4. We request the ability to adjust delivery of gel packs based on operating conditions beyond our control. We also request the capability to emergency request delivery of 4 pallets of ambient gel packs if requested for circumstances beyond our control.
5. Vendors will be required to submit samples by the close date of the solicitation so products can be tested to ensure compliance.
a. All samples will be sent at the vendor’s expense
**Please note: If vendor has not previously provided a sample of the item that has been deemed acceptable by the CMOP, please send one (1) case to the Tucson CMOP before close of solicitation for technical acceptance.
Deliver to the address above with ATTN: ALVIN PORTERFIELD 762- SW CMOP GEL PACK SAMPLES
Solicitation package 36C77026Q0076 will be posted on SAM.gov on or about February 17, 2026 (subject to change), with an anticipated close date on or around February 25th @ 5PM CDT (subject to change).
All responsible open market sources may submit a quotation, which if timely received, shall be considered by this agency. Submit RFP (signed), and all documents in Section D of the solicitation via email to: kelly.mann@va.gov. All questions should be directed to Kelly Mann, kelly.mann@va.gov.
*** Failure to submit all required documents shall result in your bid being found as non-compliant and your bid will not be considered for an award; see block 20 of the solicitation. *** Page 1 of Page 1 of
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