36C77025Q0277_1.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 15 (NCO 15) 3450 S. 4th St. Trafficway

Leavenworth, KS 66048

POINT OF CONTACT*

Contract Specialist McAlhaney, Michael W.

Michael.McAlhaney@va.gov

(913) 684-1976

ADDITIONAL INFORMATION

AGENCY’S URL

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AGENCY CONTACT’S EMAIL ADDRESS

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DESCRIPTION

See attached document: GL_CMOP_UUA_SOR_v4-DRAFT w Attachments.

This is a Sources Sought Notice only. The Sources Sought is issued solely for information and planning purposes. The purpose of this notice is to conduct market research and obtain information from qualified vendors who can provide the requirements identified in the accompanying Statement of Requirements.

This is not a Request for Quote. This is not a solicitation. The VA is not currently seeking quotes/offers/proposals and will not accept unsolicited proposals. A solicitation may be issued at a later date. This notice does not restrict the Government to a particular acquisition approach and in no way obligates the Government to award any contract.

All information submitted in response to this announcement is voluntary. All submissions become Government property and will not be returned. The Government will not pay for the information requested nor will it compensate any Contractor for any administrative cost incurred in developing information provided to the Government; all costs associated with responding to the sources sought will be solely at the interested vendor’s expense.

Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

The NCO 15 Consolidated Mail Outpatient Pharmacy (CMOP), Contracting office is conducting market research only to gain knowledge of potential qualified sources for a new Unit of Use Automation (UUA) System for the Great Lakes CMOP located in Hines IL.

See the Statement of Requirements for the list of requirements and Schedule of Supplies and note that this is not the final draft of the document.

If you have the availability to provide the requirements, please respond to the sources sought with a capabilities statement. Not responding to the sources sought does not preclude participation in any future solicitation, if issued.

Your response needs to address how you will meet the Government's requirements. All Contractors that are interested, regardless of their business type, and qualified to meet these requirements are asked to submit responses.

Please limit your response to five pages and please include the following information:

· Whether or not the vendor is capable of entering into an MOU-ISA (possibly also entering into a Business Associate Agreement) with the VA CMOP for this requirement.

· Whether or not the vendor is a manufacturer of the UUA, components, and automated packaging solutions.

· If not, then who is the manufacturer and manufacturing location(s).

· Country of origin where items are considered manufactured.

· What experience with integrating Innovation Associates’ (iA) NEXiA® TCA software and operating system.

· What experience with integrating VA’s legacy software systems and OneCMOP.

· Their company’s POCs:

· Name

· Phone Number

· Email Address

· Website address (if available)

· The Company’s SAM Unique ID Number.

· The Company’s Capability Statement.

· Past Performance related to similar equipment within the past 5 years.

Offers are not being solicited currently. The Government does not intend to award a contract based on this request for information. Vendors are required to address the questions above to be considered a viable source for future needs.

Please reference the following solicitation number in all correspondence: 36C77025Q0277 Interested sources may respond to this notice via email to Michael.McAlhaney@va.gov, on or before 08-11-25 @ 9:00 AM (CST).

VA reserves the right not to respond to any or all emails or materials submitted.

DO NOT SEND QUOTES AT THIS TIME.

Sources Sought Description Great Lakes VA CMOP Unit of Use Automation System

DATE: 8 JULY 2025

Site: Great Lakes VA CMOP, Hines, IL 60141

INTRODUCTION

The Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP), located in Hines, Illinois, requires a Unit of Use Automation (UUA) that fully supports industry dispensing trends, provides improvements in processing accuracy and throughput, contains all commercial-off-the-shelf (COTS) as well as commercially available replacement components for sustainment maintenance, and is expandable and configurable to meet an increase with future prescription fulfillment needs.

The Great Lakes CMOP is one of seven CMOP facilities located across the United States. This Department of Veterans Affairs (VA) program provides prescription fulfillment and mailing for veteran patients and beneficiaries. Advanced industry standard automation and equipment systems are used in this highly automated environment to fulfill prescription orders generated by the Department of Veterans Affairs Medical Centers (VAMCs) and Community Based Outpatient Clinics (CBOCs). Great Lakes CMOP also provides prescription fulfillment and mailing for Indian Health Service Pharmacies (IHS) with the potential for future growth based upon agreements with other Federal agencies.

STATEMENT OF NEED

The purpose of this procurement is to design, build, interconnect, and integrate a proven Unit of Use Automation (UUA) system that is fully integrated with a new Tablet and Capsule (counting) Automation (TCA) and Packing system, which is under contract with Innovations Associates, Inc. (Public Award Notice Number 36C77024C0005). The systems integrator is required to fully interface the VA’s Central Database (CDB), OneCMOP, VA Technical Reference Model (VA TRM) approved Microsoft operating systems, VA’s Warehouse Management System (WMS) and NEXiA® throughout all systems. The UUA must have no single point of failure and must meet the accuracy, timeliness, and throughput requirements to include the dynamic flow of workload from the TCA to the UUA system and includes Cold Chain dispensing and packing. It must support integration (but is not limited to) of all components (equipment, computers, conveyance, scanning, labeling, sorting, electrical, E-stop) and life safety features meeting all OSHA standards. Additional inclusive hardware is as follows (but is not limited to): ancillary support systems, automatic labelling, collation, automatic verification, computer servers, computer workstations, and packing components. Software must be VA TRM approved and integrate with existing Warehouse Management System (WMS), VA’s CMOP National data infrastructure, VA’s OneCMOP, exchange data with the VA’s MS SQL server data backbone, NEXiA®, and include comprehensive data logging, collection, bidirectional data update, and reporting systems that are required to support the UUA and its full integration with the TCA. The UUA system must be capable of dispensing unit of use products of various sizes, shapes, and weights. All software and hardware solutions must conform to the Statement of Requirements (SOR). The UUA system shall be capable of a minimum of 50,000 ambient items per 7.5 hours of operation (within an 8-hour work shift) and a minimum 18,000 refrigerated items per 7.5 hours of operation (within an 8-hour work shift).

A successful UUA system implementation has these characteristics as follows:

1. The UUA must be a turn-key system with all components, operating systems and other dependent software in compliance with approved VA TRM standards, VA Directive 6500 and Handbook, VA Cybersecurity Program, Risk Management Framework for VA Information Systems, VA Information Security Program, and NIST SP 800-53 rev. 5, Security and Privacy Controls for Information Systems and Organizations CM-6: Configuration Settings Checklists and all other VA standardized processes.

2. The UUA system must have a seamless integration with existing control systems, WMS, VA Production CMOP software, VA Central Database, VA OneCMOP, VA’s MS SQL server data backbone, NEXiA® software, and with the TCA system for any collated combination orders (defined as patient orders that require both TCA items and UUA items to be shipped).

3. The UUA system automatically dispenses AND labels ambient and refrigerated Unit of Use prescriptions utilizing automatic verification while using a minimum number of Full Time Employees (FTEs). The system must also complete all necessary Pharmacist Verification (PV) collation and packing of UUA and combination orders (with matching destination shipments from the TCA).

4. The UUA system installation needs to minimally disrupt existing CMOP operations as little as possible in the integration and implementation plan.

5. The UUA system should fit within the provided footprint while also being able to meet the throughput requirements.

6. The UUA system will be fully integrated, accepted, operational, and processing prescriptions within two years from contract award.

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