36C77024Q0402.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

Awning Project

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048-5012

SOLICITATION NUMBER* 36C77024Q0402

RESPONSE DATE/TIME/ZONE 04-26-2023 2:00 PM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* P400

NAICS CODE* 236210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 15 Contracting Ofc - CMOP

3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

POINT OF CONTACT* Contract Specialist

Robert Gochenour robert.gochenour@va.gov

913-758-9940

PLACE OF PERFORMANCE

ADDRESS Consolidated Mail Order Pharmacy (CMOP)

CMOP LANCASTER

2962 S. LONGHORN DRIVE

LANCASTER TX

POSTAL CODE 75134

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS robert.gochenour@va.gov

EMAIL DESCRIPTION Contracting Specialist

DESCRIPTION

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.

Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method.

NAICS code: 236210 and size standard is 7,786.

NOTE: Respondent claiming SDVOSB and VOSB status must be registered, and CVE verified in VetBiz Registry www.vetbiz.gov.

PERFORMANCE WORK STATEMENT (PWS)

Lancaster CMOP Awning Installation Contract

1.0 BACKGROUND & INTRODUCTION

The Dallas CMOP located in Lancaster Texas, is one of seven Consolidated Mail Outpatient Pharmacy (CMOP) facilities located across the United States. This Department of Veterans Affairs (VA) program provides prescription fulfillment and mailing for Veteran patients.

Advanced automation and equipment schemes are used in this highly automated environment to fulfill prescription orders from Department of Veterans Affairs Medical Centers (VAMC) and Community Based Outpatient Clinics (CBOC) throughout the country, with the potential for future growth based upon agreements with other Federal agencies.

2.0 OBJECTIVE

An awning is required to keep moister from entering the building at the garage door accessing the cardboard compactor area.

3.0 SCOPE OF WORK

An awning is required to keep moister from entering the building at the garage door accessing the compactor area.

This will require the contractor to mount hardware to the building as well as seal it from moister between the building and structure. All material, lifts, forklifts, and installation will be included as a turnkey project. All permits from the city of Lancaster will be the responsibility of the contractor to obtain.

4.0 PERFORMANCE REQUIREMENTS

Contractor requirements are as follows:

A. Width of the awning will be 17’-0”.

B. Drop of awning will be 3’.

C. Projection of awning will be 3’.

D. Materials of the awning will consist of standard seam panels with closed ends.

E. Color of panels will be red. Panels will be powdered coated with the correct color.

F. Frame will be powder coated and red as well.

G. Framing shall be no less than 1’ tubing.

H. There will no posts with this structure, it shall be mounted to the building.

I. Structure shall be mounted above existing canvas structure that house the cardboard compactor. Approx. 20 feet off the ground.

J. All materials and supplies will be included in final price. Turnkey project.

K. Must have permission to work in the city of Lancaster Tx.

a. All permits will be obtained by the contractor prior to work being started, and shall give that information to the COR.

L. Area must be cleared of trash after work is completed.

M. Work must be performed during regular business hours.

5.0 GOVERNMENT PROVIDED DELIVERABLES

The Government must provide the following conditions, equipment, access, and facilities for the Contractor to complete all the performance requirements to the performance standards in this PWS.

A. Provide sufficient access to the facility as required to perform the on-site installation.

B. No equipment will be furnished, contractor will be responsible for all tools to do the work.

6.0 PERFORMANCE STANDARDS

Contractor must install awning in a workman like manner.

Contractor must ensure leaks are mitigated for the first year after installation.

Proper adherence to all safety procedures is required prior, during, and after performed work.

When on-site work is required, then the contractor must furnish all personnel with any required personal protective equipment (PPE). The contractor must safeguard the public and government personnel, property, materials, supplies, and equipment exposed to the contractor’s operations and activities, and avoid interruptions of government operations in the performance of services.

Documenting Performance Acceptable Performance: The Government must document positive performance. Any report may become a part of the supporting documentation for acceptance leading to fixed fee payments, award fee payments, or other actions.

Methods of Performance Assessment:

The below listed methods of surveillance must be used in the administration of this performance plan.

Random Monitoring -Random monitoring must be conducted when and if ongoing quality assurance measures dictate and includes direct observation methods.

Customer Feedback -Customer feedback may be obtained either from the results of formal customer satisfaction surveys, user surveys, or from random customer complaints.

Review of operational logs, databases, or metrics.

Review of CMOP or Contractor reports and records.

100% Inspection -Each month the COR, or if so designated, or the appropriate Technical Monitor must review the generated documentation and document summary results and may include direct observation methods.

Periodic Inspection-Periodic inspections ([Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.), and must be conducted when and if ongoing quality assurance measures dictate and may include direct observation methods.

The government must monitor the contractor's performance to assure that the performance thresholds and standards of performance are met in accordance with terms of the contract.

Quality Control Program (QCP)

The Contractor must establish a complete QCP assuring the requirements of the contract are provided and met as specified. Upon award, the Contractor must submit a type-written plan meeting PWS requirements for this program to the COR with Cc to CO for approval. The QCP must be a system for identifying and correcting deficiencies in the quality of services provided before the level of performance becomes unacceptable and/or before the Government inspectors point out deficiencies. This QCP is centrally important. The program must include, but is not limited to the following:

An inspection system, that will affirm services are available 98% of the time. The Contractor and the Contractor's employees who monitor service availability must not be the same person who monitors compliance with the QCP.

A system ensuring deficiencies do not reoccur based upon customer support rendered from the contractor.

Documentation of customer support correcting deficiencies must be made available to the Government during the term of the contract and to the COR upon request.

7.0 LIABILITY OF DAMAGES

The contractor must be liable for all damages to government equipment and property when such damage is due to fault or negligence of the contractor. The contractor must be responsible for all damages or injury to persons that occur because of the contractor’s fault or negligence. The contractor must take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

8.0 QUALIFICATIONS

Contractor must provide personnel who have the knowledge, experience, qualifications, and working experience to perform the functions outlined in this Statement of Work.

9.0 CONTINUITY OF FACILITIES OPERATION

A. Contracting Officer’s Representative – Pursuant to VAAR Provision 852.270-1 the

Contracting Officer’s Representative (COR) must be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (including Government drawings, designs, and specifications); monitor Contractor's performance and notify both the CO and Contractor of any deficient findings;

coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR (a copy of which is sent to the Contractor) states the responsibilities and limitations of the COR and especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms, prices, and conditions of the resulting contract.

B. Business Hours – Work must be performed according to specifications rendered by the Government point of contact and Contracting Officer’s Representative (COR). Work must be scheduled with LANCASTER-CMOP COR limiting impact upon production and staff during working hours. Typically, working hours are Monday through Friday, 6:00 am to 2:30 pm.

C. Holidays – The following federal holidays are observed: however, circumstances may warrant approval for work on these days upon authorization.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans’ Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

When a holiday falls on a Sunday then the following Monday is observed as a legal holiday.

When a holiday falls on a Saturday then the preceding Friday is observed by U.S. Government agencies. Specific holiday dates for a given year are available on the OPM.GOV website.

D. Identification – All contract personnel must present a government picture-ID and sign in to receive a Contractor identification badge before any on-site work performed detailing the work performed and must return to the same location to sign out and turn-in the same badge along with a documented service report for services performed. The badge must be always worn in a visible location on the worker while on the premises of VA property.

E. Weather Delays – In the event climate or weather conditions become unsuitable for work or could induce an environmental hazard then work may be rescheduled to a date and time satisfactory to the COR. Climate or weather postponement will cause neither any penalties to be assessed to the Contractor, nor must there be any additional cost to the Government.

F. Smoking Policy – Vendor is advised that the Government has placed restrictions on the smoking and use of tobacco products in Government facilities. Vendor’s employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

G. Safety Requirements – The vendor shall comply with all local, state, federal laws, and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor’s employees (exclusively the contractor’s obligation), and the Government assumes no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor must provide its employees with all necessary personal protective clothing and equipment (PPE). The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor must immediately correct the conditions to which attention has been directed. Such notice, when served to the contractor or his representative at the site of the work must be deemed sufficient for the aforementioned purpose. If the contractor fails or refuses to comply promptly, then the Contracting Officer may issue an order stopping all or any apart of the work and hold the contractor in default as provisioned elsewhere in this contract.

H. Laws and Ordinances – Contractor must comply with all applicable laws, ordinances, and regulations (federal, state, city, municipal, or otherwise) covering operations under the contract. The LANCASTER-CMOP is a secure location. All contractors must comply with local policies, and procedures including those related to COVID-19 and flu prevention such as wearing masks. At all times contractor personnel must wear badges and be escorted while working in sensitive areas. The contractor and its employees will not have access to Patient Health Information (PHI), nor will they have the capability to access patient information during the services provided to the VA.

I. Weapons, Firearms, Ammunition – Contractor’s employees are prohibited from possessing weapons, firearms, or ammunition, upon themselves or on Government property while at

LANCASTER-CMOP.

J. Fire Prevention and Safety – Contractor’s employees must comply with the Occupational Safety and Health Act (OSHA) and the Fire Prevention and Health Program.

K. Standards of Conduct – The Contracting Officer or COR must refer to the Contractor for immediate action (including, but not limited) to removal of any contract personnel from the work site whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operations of the LANCASTER-CMOP facility. Breaches of conduct include but are not limited to intoxication or debilitation resulting from drug use; theft; dereliction;

negligence in performing tasks or other conduct resulting in complaints by staff or management.

L. Illegal Substances – Illegal substance possession, use, or distribution will not be tolerated on any government installation, including the LANCASTER-CMOP. This includes prescribed medical marijuana. The contractor must ensure that contractor employees who have access do not possess, use, or distribute illegal substances. All vendors are required to adhere to all local, state, and federal laws concerning possession and/or use of illegal substances. Vendors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local and federal authorities.

M. Parking – It is the responsibility of the Contractor to park in the appropriate designated parking areas. The VA will not validate or render reimbursement for parking violations incurred by the Contractor under any conditions.

N. Interference to Normal Functions – The Contractor may be required to interrupt work at any time so as not to interfere with the normal function of the facilities, fire protection systems, facility personnel, and equipment.

O. Qualification of Offerors – Quotations will be considered only from offerors who are regularly established in the business called for and who (in the judgment of the Contracting Officer) are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service, and adequately trained to perform services required in this PWS.

11.0 SECURITY

The C&A requirements do not apply, and a Security Accreditation Package is not required.

All contractors working on site must check in with the front desk upon arrival and the COR will be notified.

If a door key is needed it will be given at that time.