P03 Attach 1 FAR 13.5 Sole Source Justification Over SAT_AP0513_RK_CP.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C770-24-AP-0513

1. Contracting Activity: Department of Veterans Affairs, NCO 15 Contracting, CMOP Division -

Charleston CMOP, 2237: 766-24-2-401-0269

2. Nature and/or Description of the Action Being Processed: This is an individual sole source justification to support the procurement of the following item:

1. Recycled Jean Coolers (11.5”x 10”x 6”) CMOP Item Master File Number: 16499 Manufacturer/Vendor Number: S4 Qty requested: 148,512 each

The Charleston CMOP facility requires the above item to be procured with the support of the instant justification and approval for other than full and open competition. The proposed procurement action will be a firm fixed price contract award for the supplies.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The estimated value of the proposed action is $748,500.48 The item above supports Veteran patient prescriptions.

This order is to be delivered 2 days ARO with weekly deliveries.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The CMOP facilities ship temperature sensitive pharmaceuticals to Veterans daily. To maintain their stability, these pharmaceuticals are required to be shipped in durable weather-resistant coolers to Veteran patients across the country. Vendor American Convoi, a SDVOSB, is the only known source

Effective Date: 02/01/2022 Page 2 of 3 who can provide coolers that meet the strict requirements the CMOP facility has for shipping these pharmaceuticals.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: N/A

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be fair and reasonable based off the IGCE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Based on the market research conducted and IAW VAAR 819.7008, American Convoi LLC, a VetCert-listed SDVOSB, has successfully provided the requested item in the past and is the only known source that can fulfill this requirement. Therefore, a sole source award will be made to American Convoi, LLC.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The items provided by American Convoi are domestic-end products thus they comply with the Buy American statute.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Glenda Dame Date Inventory Management Specialist Charleston CMOP

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Renee Kreutzer Date Contracting Officer NCO 15 – CMOP Division, Team I

Effective Date: 02/01/2022 Page 3 of 3

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Christy Pendlay Date Branch Chief

NCO 15 – CMOP Division, Team I