P01_SOW.docx

October 26, 2022

October 26, 2022

VA Consolidated Mail Outpatient Pharmacy Lancaster, TX

Functional Specification Document For Rack Storage Systems

October 26, 2022

VA CMOP – DALLAS WAREHOUSE Page i

1. Purpose of Document This document is to provide functional criteria, descriptions and instructions to solicit proposals and award a contract for purchase and installation of the Storage Systems as described in this document and as shown on the following St. Onge Company Drawings:

1. Drawing VADWH_21_03_01_01B_PN_RB.DWG (Baseline Manual Alternative 01B)

2. Drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG (Warehouse Rack Elevations) The United States Departement of Veterans Affairs (VA) Dallas Consolidated Mail Outpatient Pharmacy (CMOP) intends to engage a Supplier to design, fabricate, and install these storage systems at the existing facility. Facility address is: Comment by Cunningham, Wade R.: Will COTS item work rather than design & Fabricate?

2962 S. Longhorn Dr.

Lancaster, TX 75146 The successful Supplier will provide a proposal that meets the following criteria:

· A functional description of the system(s) meeting the requirements as set forth within this document.

· Functional descriptions of all alternatives to the main approach.

· Supplier’s company profile and references that will sufficiently support the Supplier's ability to design, build, install and support the system proposed.

· A proposed price with cost breakdown by storage type and unit. This price shall be considered firm with possible revisions as a result of the final design review process.

· A listing of all exceptions taken to these specifications in the proposal of the Supplier.

2. Introduction The Dallas CMOP has recently awarded two automation upgrade contracts (Semi-Automated Packing Stations and Tablet Counting Automation (TCA) dispenser upgrades) that will increase the site’s throughput per shift. Additionally, CMOP has added a second shift to further increase the total number of prescriptions processed daily. Both initiatives will require significant redesign of the existing warehouse floorspace to accommodate the increased volumes of drugs and packing supplies.

The VA’s technical consultant, St. Onge Company, has completed a redesign of the existing warehouse space to maximize the available warehouse space. These storage solutions increase the density of storage in the available footprint while maintaining the flexibility of current practices and equipment.

The scope of work and rack specifications follow in this document.

3. Scope of Work This section outlines the required base scope of work relevant to this Functional Specification Document (FSD).

3.1. Work Included

Sections 4, 5, and 6 of this FSD describes the functional requirements of the Storage Systems. The work included under this project is limited to the following:

· Drive In Rack

· Pushback Rack

· Floor-anchored angle pallet stops for Drive-In Rack lanes.

· Detail Design and Fabrication

· Installation of Storage Systems with skilled labor

· Associated Hardware

· Rack Capacity Labels/Plaques

· Provision of Installation-Related Equipment (Component and Personnel Lifts, Dumpster, Welding Equipment, Air Compressor, all Tools, etc.)

· Site Housekeeping and Final Clean-up of Rack and Area

· Provision of As-Built Drawings and Bill of Material

· Maintenance Instructions (Pushback Rack)

3.2. Work Not Included

· Fork Lift Trucks for Operations

· Fire Protection System Comment by Cunningham, Wade R.: Sprinkler Heads 2237 -763-24-2-328-0057

Can the suppression system be installed before or after the Racking systems based on the space available per page Pg 7, Para 4.2.7?

· Pallets

· Storage Position Address Labels

4. Functional Requirements This section identifies specific functional requirements for the Storage System being provided by the Supplier in addition to those described in Sections 5 and 6.

Equipment that fails to conform to the functional requirements shall be repaired or replaced in an approved manner to assure design and function. Such work shall be executed by the Supplier at no additional expense to the VA, and shall include laboratory tests and costs for re-examination if the VA deems necessary.

4.1. Description of System Operation

The purchased rack will be used primarily to store pallet loads of cartoned, stretch-wrapped packing materials. This product is to be retrieved by counterbalanced forklift trucks. No order picking of cases is anticipated within this racking.

The design of the rack systems is intended to permit the handling of pallet loads to and from storage with the same forklift trucks that unload over-the-road vehicles. This feature eliminates any requirement for a transfer of goods from one piece of material handling equipment to another when goods are being moved between storage locations and over-the-road vehicles

4.2. Pallets

4.2.1. Pallet Size

All product will be stored on either standard GMA style 48” X 40” four way non-reversible pallets with notched stringers.

4.2.2.

Pallet Loads The maximum sizes and weights for pallet loads to be stored within the Storage System are summarized in the following table. Loads will be stretch-wrapped. All dimensions are in inches and include the pallet. Please note that rack design is to satisfy a pallet load weight of 2,000 pounds each, even though anticipated loads in the initial application of the rack may be less.

Drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG, included as a separate enclosure as part of this FSD, shows elevation views that provide the detail information on component sizes, beam levels, upright heights and depths, and pallet load details.

4.2.3. Environment

All inventory covered by this FSD will be stored at ambient temperatures.

4.2.4. Racking Locations

The following depicts the racking locations defined by this specification.

Racking Locations:

1: Push-Back Racking – 9 BAYS (RED) 2: Drive-In Racking – 5 BAYS (BLUE)

NOTE: The selective racking shown in the layout is existing racking that will reconfigured by the VA. Additional Selective racking is not considered part of this specification but may be requested by the VA.

4.2.5. Seismic Load Design

The storage system will be installed in Lancaster, Texas. The seismic zone for this location is given below.

The Supplier shall be responsible for verifying the Seismic Zone rating and providing equipment that is designed accordingly.

Floors The warehouse floor will be reasonably level, but an ACI F-rating is not available. The floors may contain reinforcing bar or screen-mesh. The selected vendor will need to evaluate the floor prior to order entry. Tours of the jobsite can be arranged prior to submission of the proposal.

Building Clear Height With a few exceptions, clear heights are generally 20’-0”. Sprinkler heads are expected to be at least 22 ft. above the floor. Product storage is planned to as high as 19’-8”, or at least 20” under the lowest sprinkler heads. Comment by Cunningham, Wade R.: See RFI on page 3.

4.3. Plant Layouts

St. Onge Company Drawing VADWH_21_03_01_01B_PN_RB.DWG, included as a separate enclosure as part of this FSD, depicts the proposed rack layout for the Storage System to be supplied and installed. On a color rendition of the layout drawing, rack shown in blue and red is covered by this FSD.

4.4. Storage Elevations

Storage elevations are shown on St. Onge Company drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG included as separate enclosures. Any variances to these dimensions proposed by the Supplier shall be noted in the Supplier’s Proposal.

4.5. Fork Lift Trucks

The Vendor’s final design must be compatible with existing trucks and will not require purchase of additional mobile material handling equipment. Current fork truck model is Toyota 8FGCU25. Comment by Cunningham, Wade R.: Dimensions Length To Fork Face 7.81ft in Overall Width 3.5ft in Height To Top Of Overhead Guard 6.73ft in Turning Radius 6.47ft in Toyota 8FGCU25 Forklift Specs & Dimensions :: RitchieSpecs

5. Design Criteria This section identifies specific requirements for the Storage System being provided by the Supplier in addition to those described in Section 6, “Design and Fabrication Requirements.”

The materials provided by the Supplier must meet the performance requirements of this section. Structural Steel is preferred, however, cold rolled steel systems are considered acceptable alternatives and should be quoted as alternatives (with justification of its use). Equipment that fails to conform to the Design Criteria shall be repaired or replaced in an approved manner to assure design strength and function. Such work shall be executed by the Supplier at no additional expense to the VA, and shall include laboratory testing and costs for re-examination if the VA deems necessary.

Racks shall be labeled with plaques in accordance with Section 1.4.2 of the RMI specification and reference as noted in Section 6.1.3 of this document.

5.1. Drive-In Rack Equipment Requirements

The drive in racking system will be used exclusively for prescription vial storage stock. Two stretch wrapped pallets are received jointly and consolidated into one unit for storage.

5.1.1. Upright Frames

The depth of storage shall accommodate pallet loads of 48”-depth on pallets of 48”-depth. Up to 2 inches in overall rack system depth may be added for members at the rear of storage facings or extension of pallet support rails at the front of storage facings. (St. Onge drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG envisions overall rack depths in multiples of 50 inches for loads, plus 2 inches; the planned layout envisions clear aisles of at least 13’-0”) The upright frames shall be suitably braced internally to safely support the intended loads.

The upright frames and connecting members shall support the load rails on which pallet loads will be stored. Upright frames shall be of sufficient height to adequately support the load rails and any components that must span the distance between upright frames.

5.1.1.1. Rated Capacity

Upright frames shall be designed to support a rack system loaded at 100% with loads of 2,000 pounds each. Frame columns shall be designed in accordance with American National Standards Institute (ANSI) and Rack Manufacturers Institute (RMI) standards. Upright columns are to have a 3" wide x 1 1/2" structural steel C-Channel cross section. If a 4”-wide cross section for upright columns is required, they must be coupled with a 1”-narrower lane opening in order for proposed rack rows to fit between certain building columns within the building.

5.1.1.2. Adjustability

Upright frames shall be constructed for maximum ease of assembly and vertical adjustment of load rails at two inch (2") increments or less in order to meet the vertical load beam spacing as shown on Drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG.

5.1.1.3. Heavy-Duty Horizontal Member (Rub-Rails)

A heavy-duty horizontal member shall be included in the fabrication of all upright frames. The material used for this member shall be C-Channel structural steel with the same web width as the upright columns. This member shall be welded into the upright frame such that the flat side of the C-channel is up and the elevation from the floor to the top of the member is 6 inches or less; a pallet should not be able to fit beneath this member. A hole shall be punched through the web of each horizontal member directly above any hole in the footplate below. The hole diameter shall accommodate the socket of the wrench needed for tightening the nuts on anchor bolts to be used. The lowest horizontal members used as spacers between upright frames to create an entire upright assembly of multiple pallet depths shall be identical to the members used in upright frames and shall be mounted at the same elevation. These horizontal members are intended to serve as guides that will help to protect the columns of upright frames from impact by pallets being moved in a storage lane just above floor level.

5.1.1.4. Footplates

Footplates (or base plates) shall be provided on the bottom of all upright columns. Footplates shall be of adequate capacity and size to support the upright column without any deflection of the footplate. Footplates shall have a minimum thickness of ¼ inch, be of appropriate size to accommodate anchoring to the floor, and be sized to achieve floor loading that does not exceed the limits set forth in the following paragraph.

5.1.1.4.1. Floor Load Calculations and Limitations

Proposals should include point loads by type of rack. The Supplier shall use maximum weights when calculating this number. Loads transmitted to the floor are not to exceed 3,000 psi.

5.1.1.4.2. Extension Limitation

The maximum extension of footplates to the side of upright columns (toward the floor area occupied by palletized product under the rack) shall be one (1) inch. Footplate extensions to the front and back of the rack may be whatever is required for the proper footplate area and for the required floor anchoring.

5.1.1.4.3. Design

A drawing of the recommended footplate(s) shall be provided for review by the VA.

5.1.1.5. Floor Anchors

The footplates of upright frames shall be anchored to the floor in a positive and secure manner using installation practices and fasteners of a style and that will permit ready removal of anchors at a future date, if required, leaving a flush floor. Two anchors of at least 5/8” diameter shall be used to anchor aisle-posts of upright frames. At least one anchor of a minimum ½” diameter shall be used to anchor internal and rear posts of upright frames

5.1.1.6. Shims

Shims shall be used to level each upright within ½" of plumb over the total height of the upright. Shims shall also be used to fill any space between the footplates of the assembled racking and the floor before anchoring. Shims shall provide for the bearing values required of the base plates. Shims shall be the same length and width of the footplates under which they are positioned, and shall be punched with holes that align with any holes in the footplates.

5.1.1.7. Attachments to Building

All rack equipment shall be floor-supported and freestanding. No attachments to the building structure other than to the floor will be permitted.

5.1.1.8. Column Protection

C-Channel upright posts on the aisle-fronting columns shall be double-posted to 12’-6” (150”) above the floor. The two posts creating the double-post shall be joined such that the finished post is an enclosed box with no C-channel flanges exposed. In addition, the top of the double-post section shall be capped.

A 6”-high angled impact deflector shall be welded to the bottom of the aisle-post and the footplate. The top of the impact deflector shall be capped, but punched with a hole that accommodates the impact wrench socket that is needed for tightening a 5/8” anchor bolt nut at the front of the post. Snap-in hole cover plugs or removable impact deflector cap are to be provided as options. Impact deflectors are to have no sharp edges or pointed corners.

5.1.2. Support Rails

Support rails shall be fabricated from 3-inch by 4-inch structural angle with a minimum thickness of ¼”. The 4-inch flange shall be in the horizontal plane providing the surface area that supports pallets. Front entries shall have a radius or chamfered corner on the horizontal flange of the angle. Flaring of rails at the front entry is not required, but is considered desirable.

Splices in support rails shall be minimal in number and must present smooth surfaces on both the horizontal and vertical flanges of the angle. If splices are not smooth, they must be welded together on both the bottom and sides of the joined rails and ground smooth on the inside of the joined rails providing smooth surfaces where pallets are moved and stored. At any splice, mating tabs extending beyond the ends of the flanges to be butted together shall be welded to the bottom side of both horizontal flanges such that, when mated, the end of one flange rests on the tab welded to the bottom of the other flange.

There shall be no component or hardware whatsoever that protrudes above or inside of the flanges of the support rails where pallets are moved and stored.

5.1.2.1. Rail Support Arm Construction

Rail support arm members shall be of C-Channel construction. Any horizontal component of the support arm assembly shall be oriented with the flat surface of the C-channel facing upward. Vertical components of the support-arm assembly shall be oriented with the flat surface of the web oriented toward the access aisle of the storage facing wherever possible. Any bolted connection of the rail support arm to an upright post is to contain at least three, and preferably four, bolts.

5.1.2.2. Support-Arm Placement

The attachment of rail support arms to upright columns and to load rails shall be such that load rail elevations can be achieved as noted to St. Onge Company Drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG. In addition, support arms for rails shall be designed and placed so as not to extend below the rail they support. This feature allows loads placed below the support to be of maximum elevation.

5.1.3. Pallet Stops

Pallet stops that are at least 4 inches high shall be provided at the back of each storage lane, at each level including the floor level, to prevent the storage of pallet loads beyond the back of the system. Pallet stops at rail-supported levels shall be integrally welded to the end of each support rail. Pallet stops at floor level shall be anchored to the floor, not the rack, and shall be constructed from 3” x 4” x 3/8” angle. The 4” leg of the angle shall be positioned vertically as the stop and the 3” leg shall point toward the flue space behind the storage lane.

Pallet stops shall be located in a way that prohibits loads from coming into contact with any cross (or X-) bracing that is installed across the back of the lanes.

5.1.4. Horizontal Lane-Spanning Members

Horizontal lane-spanning members shall be of C-channel construction with the flat surface of the web facing upward or toward the front of the system. One such member with at least a 3” width, oriented with its flat surface facing the aisle, is required between the tops of upright aisle-posts. Horizontal members shall be included at the back of each lane and at one pallet position (or approximately 4 feet) from the back of each lane. These members may be used to support rails at the back of lanes in lieu of support arms, even though these members extend below the bottom of the rails they support.

5.1.5. X or Cross-Bracing At Top & Back of Facings

Cross bracing at the top and back of drive-in rack facings shall be provided in accordance with all standards and codes as listed in Section 6 of this document and consistent with the seismic requirements of the site. Threaded rod that is threaded its entire length shall not be used as the material for cross-bracing.

Pushback Rack Equipment Requirements The pushback racking system will be used exclusively for vial caps and shipping bags.

Pushback rack of depths two-deep are included in this FSD. All bays are three pallet levels high and each level, including the bottom level, is to be beam-supported.

Upright Trusses Upright frame assemblies and pushback carts are to accommodate pallet loads of 50” depth on GMA pallets of 48” depth. Load widths will be up to 42 inches on 40”-wide pallets. The upright trusses will be suitably braced internally to safely support the intended loads.

The upright trusses will support the load beams on which pushback cart rails will be attached. Uprights are to be of sufficient height to adequately support the load beams. At least two upright heights are required. Unless specified otherwise, all uprights in each area are to be of equal height at 16’-0”.

Rated Capacity Upright frames shall be designed to support a rack system loaded at 100% with the heaviest pallet. Frame columns shall be designed in accordance with RMI and ANSI standards. Upright columns are to have a minimum of a 3" width x 1 1/2" cross section.

Adjustability Upright frames shall be constructed for maximum ease of assembly and vertical adjustment of load beams on two inch (2") increments or less in order to meet the vertical load beam spacing as shown on Drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG.

Base Plates Base plates or foot plates shall be provided on the bottom of all upright columns. Base plates are to be of adequate capacity and size to support the upright column without any deflection of the base plate. The base plate is to be of the appropriate size to accommodate anchoring to the floor and so as not to exceed a floor point load of 3,000 psi.

Floor Load Proposals should include point loads by type of rack. The supplier shall use maximum weights when calculating this number.

Clearance The maximum dimension of the base plate from column side into floor area occupied by lift trucks or product is one (1) inch.

Design A drawing of the recommended base plate should be provided for review by the VA.

Floor Anchors The footplates of upright frames shall be anchored to the floor in a positive and secure manner using installation practices and fasteners of a style and that will permit ready removal of anchors at a future date, if required, leaving a flush floor. One anchor of ¾” diameter shall be used to anchor aisle-posts of upright frames. One anchor of a minimum 5/8” diameter shall be used to anchor internal and rear posts of upright frames Shims Shims will be used to level each upright within 1/2" of plumb over the total height of the upright. Shims will also be used to fill any space between the foot plates of the assembled racking and the floor before anchoring to prevent binding in the event a load beam must be replaced after the racking is in use. Shims shall provide for the bearing values required of the base plates. Shims shall not be larger (length and wide) than the base plates.

Attachments to Building All rack equipment installed under this contract shall be floor supported and freestanding. No attachments to the building structure will be permitted.

Column Protection C-Channel uprights on the aisle-fronting columns shall be double posted to 6’-0”. The top of the double-post section shall be capped.

Load Beams Load beams in double-wide bays shall support two (2) sets of cart tracks between each bay's upright trusses. These load beams shall be 96"-long. Load beams in single-wide bays are to be 50”-long. All levels, including the bottom storage level, shall be beam-supported.

Rated Capacity The load beams shall be designed to provide a minimum rated load capacity for 2,000-pound pallet loads. The beams shall be designed in accordance with ANSI and RMI standards.

Allowable Deflection The deflection of the load beams shall not exceed 1/180 of their span. No permanent deflection shall be allowed.

Beam Construction All horizontal load bearing members shall be of C-Channel construction installed with the open face of the structural component (C-Channel) step oriented to the inside of the Storage upright unless otherwise noted in the proposal. The smooth face of the beam shall be flush or near to flush with the upright column.

End Connector Construction Load beams are to be secured to the upright truss columns in a positive manner by means of either the interlocking type or bolted type end connectors. All beams shall have identical end connector configuration.

The load beams may NOT be welded or fastened to the upright member in a manner that is not readily removable.

Vertical Load Beam Placement Vertical load beam placements should be per St. Onge Company drawing VADWH_21_03_01_01D_PN_RC-Warehouse – Elevations.DWG.

Cart Rails (Tracks) Design and Construction Tracks must be of a “Self-Cleaning” design to reduce dirt build-up within cart rails.

Deflection The deflection of the cart rails shall not exceed 1/180 of their unsupported span. No permanent deflection shall be allowed.

Connection to Load Beam Cart rails are to be secured to the load beams in a positive manner by means of either the interlocking type or bolted type connectors. All cart rails shall have identical connector configuration.

The cart rails may NOT be welded or fastened to the load beam member in a manner that is not readily removable. Cart rails that are fabricated in pair assemblies are preferred to insure that the proper spacing of rails is retained.

Adjustability Cart rail supports and connectors shall be constructed for maximum ease of assembly and vertical adjustment. Supports and connectors shall allow appropriate adjustment of rail slope to assure proper cart flow.

Pushback Rack Carts The carts are to accommodate a maximum load of 50” X 42” on a 48” by 40” GMA pallet. The pallet load will be placed on the cart with the 42”side of the load facing the aisle.

Design and Construction All carts shall be constructed of all Structural Steel Components. All horizontal support members for carts shall be of structural components. A minimum of three cross-ties per cart is required.

Heavy duty self-lubricating sealed-bearing type steel wheels are required.

Carts should be telescoping type to index to the front without jamming.

Pallet stops shall be provided and adjustable to accommodate varying size loads.

Shock-absorbing bumpers are to be provided to prohibit metal-to-metal contact between carts and between rack components and the carts.

Colors Carts shall be contrasting colors to indicated position from the aisle.

Positive Stops Stops are to be provided to prevent the cart from flowing from the rack when indexing to the front position. This stop is to stop the carts in a controlled manner without shifting product. Also the stop should not interfere with the normal positioning of a pallet in the front position when there already is a load on the rear position cart. Stops at the back of cart rails are to be provided on all rails to prevent the carts from being pushed beyond the end of the rails.

Rated Capacity The carts shall be designed to support a maximum load of 2,000 pounds as well as index to the front position with a load as light as 200 pounds.

Carts shall convey product smoothly and uniformly without excess vibration, side movement, or load jamming.

Low Profile A low profile design for carts is preferred but not required. Elevation drawings that accompany this FSD reflect cart stacks with a standard profile.

6. Design And Fabrication Requirements This section details the general requirements for all mechanical equipment supplied as part of the system. Deviations from the requirements, especially those equipment substitutions that are equal in performance and offer a savings for the VA, are welcome but must be approved in writing by the VA.

6.1. Standards and Codes

The Supplier’s equipment shall be designed and conform to any applicable Occupational Safety and Health Act Regulations and any and all ANSI, AISC, (America Institute of Steel Construction), AISI (American Iron and Steel Institute), and RMI last revisions, all other applicable federal, state and local codes, laws and regulations. The following and LOCAL CODE DOCUMENTS form part of this document. Equipment shall be designed in conformance with the current versions of the following standards. Any deviations to these standards shall be noted and explained.

6.1.1. Occupational Safety and Health Agency

Occupational Safety and Health Administration (OSHA) Safety and Health Standards (29 CFR 1910). Copies may be obtained at http://www.osha.gov

6.1.2. American National Standards Institute

"Safety Practices for the Use of Industrial and Commercial Steel Storage Racks" (ANSI MH16.2-1984) – revisions in 1996. Copies may be obtained at http://www.ansi.org.

6.1.3. Rack Manufacturers Institute

"Specification for the Design, Testing and Utilization of Industrial Steel Storage Racks” Copies may be obtained at http://www.mhia.org

6.1.4. Steel Design

American Iron and Steel Institute (AISI) “Specification For The Design Of Cold-Formed Steel Structural Members”, 1986 Edition. Copies may be obtained at http://www.steel.org American Institute of Steel Construction (AISC) “Manual of Steel Construction”, ASD, 9th Edition. Copies may be obtained at http://www.aisc.org American Welding Society (AWS), “Structural Welding Code”, D1.1-94. Copies may be obtained at http://www.aws.org

6.2. Dimensions and Tolerances

As described in Sections 3 and 4, the layout dimensions shown on St. Onge Company Drawings are to be adhered to as closely as possible.

Variations will be permitted that are smaller than the nominal dimension stated, provided that the structural integrity is not impaired. The Storage System design depicted is for illustration purposes. All equipment is to be of the manufacturer’s design.

Any design tolerances for rack or shelving members required to store and handle product shall be established by the Supplier, subject to review by the VA.

Fasteners Bolt lengths shall be such that at least two (2) threads project past the ends of fasteners used on parts subject to vibration.

No bolt heads or other projections may protrude in such a way as to possibly snag or hinder the movement of product or create a hazard for proper maintenance of these fasteners.

All bolted connections shall include lock washers or approved locking hardware.

Materials All material and equipment shall be new, unless otherwise specified, and the product of a reputable manufacturer.

6.2.1. Steel

Steel shall be not less than A36 classification with a minimum yield of 50 KSI.

6.2.2. Structural Components

Storage systems proposed must be manufactured of structural steel components. Cold rolled storage systems may be quoted as an alternative to structural systems. Cold roll formed components are acceptable for bracing used in an X or Z configuration or footplates.

6.2.3. Shapes

Where possible and economically practical, circular or angled components (ridge of angle pointing up) are preferred for bracing compared to flat surfaces (which are more apt to collect dust).

Threaded rods shall not be used as components in the Storage system. Rods are allowable with threaded ends only, as required.

6.2.4. Burrs And Sharp Edges

All cuts, edges, holes, and assemblies are to be free of burrs and sharp edges. All exposed corners of steel members shall be rounded and smooth to remove accident hazards.

6.2.5. Holes

All holes for anchoring or connection of one member to another for assembly and securing parts shall be drilled or punched and be clean and free from burrs.

6.3. Finishes

Metal parts must be cleaned and painted or treated to resist corrosion. It is desirable that all metal shall be phosphatized, rinsed and oven dried prior to paint application by electrostatic deposition process. Painted parts shall then be oven baked. Minimum dry film thickness of .75 to 1 mil.

If the above electrostatic process is not utilized then the following conventional methods are required:

6.3.1. Primer

A primer coat is required if specified in the standards of the finish coat paint manufacturer. Minimum dry film thickness of 1 to 2 mils.

6.3.2. Finished Coat

All parts shall be shop painted with one full-bodied coat of enamel. Paint shall be applied in strict accordance with paint manufacturer’s instruction. Minimum dry film thickness of 1 to 2 mils.

6.3.3. Touch Up

After installation, components shall be field painted to match OEM paint as described above to cover any areas that have been rubbed, scratched, blemished, etc., during shipment and/or installation.

At completion of the project, the Supplier shall remove all grease, mastic, adhesives, dust, dirt, stains, labels and other foreign material from the site-exposed equipment surfaces.

6.3.4. Color

A paint chip(s) of the standard and available colors must be submitted. Paint exterior surface must be of a consistency to allow pressure sensitive labels to adhere.

6.4. In-Rack Sprinklers

There are NO in rack sprinkler requirements.

6.5. Welding

The racking systems supplied shall be designed for bolt-together type construction without any on-site welding requirements except for drive-in rail splices where necessary. Under special situations, if on-site welding is required, full permission must be obtained from the site Facilities Manager. All site welding/cutting permit rules must be adhered to.

All welding shall fully comply with requirement of American Welding Society’s codes as amended to date. All welding shall be under direct supervision of qualified personnel. Welding operators shall have been certified within twelve (12) months prior to work on this project, except that personnel continuously employed as welders may be accepted on the basis of satisfactory reports dated not more than two years prior to project start.

6.6. Serviceability

Mechanical component designs shall be of modular configuration for ease of maintenance and repair.

6.7. Equipment Size

All equipment must be sized for receipt through standard dock doors approximately 8 feet wide by 9 feet high elevated approximately 4 feet above ground level at a receiving dock.

7. System Acceptance Criteria Scope The VA will accept the Storage System (referenced as System) after the Supplier has successfully demonstrated to the VA that the System performs to these criteria. The system will not go into operation until the static and operational acceptance tests have been successfully conducted as discussed below. The System will not be accepted by the VA until completion of the reliability test.

Notification Of Readiness Upon completion of installation in an area, the Supplier shall notify the VA of the readiness of the system for performance of the acceptance procedure as defined below. A minimum of 24 hours notice is required by the VA for participation in the acceptance procedures.

7.1. Acceptance Test - Static

Together with the notification of readiness, the Supplier shall identify a person to represent it in a System visual inspection. On acknowledgment of readiness of the System (or portions of the System), the assigned Supplier and VA representatives shall conduct a visual inspection noting any discrepancies between the System and the contract criteria or other defects in workmanship or material. The results of the inspection shall be accurately documented with the appropriate action to be taken and noted. If the two (2) persons conducting the inspection cannot reach a unanimous opinion, the defect or item shall be appropriately noted in their report and submitted in writing to one (1) member of senior management from each of the two (2) parties for resolution.

The results of the System visual inspection shall be of the following:

a) If the System is found to be without visible defects or variation to requests by both parties, there shall be written statement of VA and Supplier indicating same and the acceptance procedure shall proceed to the next element.

b) If visible defects or variations from criteria are found, they shall be appropriately noted on a "punch list" with recommended corrections and an agreed upon schedule for completion of corrections to both parties' satisfaction before static acceptance is granted.

7.2. Acceptance Test - Operational Loading/Unloading

This acceptance test will consist of loading various sections of the Storage structure and simulating actual operation at the VA's discretion. During this test, checks and measurements will be made on width, supports, deflection, stability, etc. Also during this time, any Storage elevation change testing will occur and total system will be audited for conformance.

Appropriate quantities and sizes of pallet loads will be made available for the system test. They shall be stored and retrieved at any or all positions in a manner consistent with the operational requirements. This test will adequately insure that all components in the system are utilized in operating circumstances.

The system shall perform all functional requirements to meet these criteria and properly handle all normal conditions. The VA personnel shall perform these tests.

The results of this operational test shall be one of the following:

a) If the system is found to be without defects or variation to criteria by both Supplier and VA, there shall be written statement of VA and Supplier indicating same and the acceptance procedure shall proceed to the next element.

b) If defects or variations from criteria are found, they shall be appropriately noted on a "punch list" with recommended corrections and an agreed upon schedule for completion of corrections to both parties' satisfaction before operational acceptance is granted.

7.3. Reliability Test

Upon successfully completing the Operational Loading/Unloading Acceptance Test, the system will be used in an actual operation for a period of four (4) calendar weeks. At the end of this period the VA will again inspect the system during loading operations.

a) If the system is found to be without defects or variations to criteria by the VA, the Storage acceptance testing will be complete and the warranty period begins.

b) If the system has defects or variations to the criteria, they shall be noted on a "punch list" with recommended corrections and an agreed upon schedule for completion of corrections by both parties.

When corrections have been completed, Section 7.5 will be repeated until the system has been accepted.

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