36C77022Q0413 - Dept of Veterans Affairs - Refrigerators and HVAC Maintenance - Lancaster TX CMOP.docx

REQUEST FOR INFORMATION (RFI) OVERVIEW – DEPT OF VETERANS AFFAIRS – LANCASTER, TX CMOP This is a Request for Information (RFI)/Sources Sought announcement only. This is not a solicitation announcement. Requests for a solicitation will not receive a response. The purpose of this announcement is to gain knowledge of potential qualified contractors interested and capable of providing Quarterly Preventative Maintenance Service on Refrigerators, Freezers and HVAC units for the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) facility located in Lancaster, TX (Dallas area). The CMOP facilities process high volume, outpatient mail prescriptions for Veterans. This RFI/Sources Sought is part of the market research being conducted to locate qualified, experienced, and interested potential sources for supporting the CMOP. The Government will determine whether the requirement warrants any type of set asides. For this RFI/Sources Sought announcement, the North American Industry Classification System (NAICS) code is 238220 / $16.5M.

SERVICES BEING SOUGHT SUMMARY

Basic Quarterly Maintenance on all freezers and refrigerators shall be performed on a quarterly basis by a licensed HVAC technician.

Types of equipment to service are as follows:

Type of Equipment

Reach In Cooler

Reach In Cooler

Make

Pharmacy Hoshizaki

Pharmacy Hoshizaki

Model

2D-SC

2D-SC

Serial

K50344J

K50304G Location of Equipment

North East corner-main warehouse North East corner-main warehouse

Reach In Cooler

Cold Unit Storage

KR36A-159-BB A EXP VLV

685079-010-001

Bulk-Main Warehouse

HVAC

Wall Units Samsung

Daiken X (2)

AM1OACEB7

2MXS18NMVJU

504058

G016757 Small Server Room-Main Warehouse

Alice office/ OIT office #2

The contractor shall provide all personnel, parts, tools, test equipment and labor necessary to perform quarterly maintenance on Refrigerators, Freezers and HVAC systems.

Maintenance to be performed quarterly:

1. Check general operating conditions.

2. Inspect all drain pans and drain piping.

3. Check electrical components.

4. Blow out condenser coils with nitrogen.

5. Check compressor and motor amps.

6. Check evaporator fan motors.

7. Visually inspect refrigerator circuits for leaks (condensers, evaporators and accessible components).

8. Check sight glass.

9. Check superheat.

10. Calibrate thermometers.

11. Check thermometers.

12. Check temperature.

13. HVAC Systems – was all condenser coils, replace or wash/clean filters

14. HVAC Systems – check complete operation of refrigerant systems and check all belts.

Please be aware: RESPONSE TIME: For emergency repairs, the Contractor will be responsible for providing an HVAC technician on-site within two (2) hours of notification of equipment failure. Emergencies may happen outside of regular business hours.

More information will be provided in the Statement of Work in the solicitation. Presented here are the key factors to consider if you may be interested.

Again, this is a Request for Information (RFI)/Sources Sought Notice only. I would appreciate any feedback from interested Contractor’s. If responding to me, please let me know what your business size is (SDVOSB/VOSB, small business, large business). You may reach me, Stacey Lewallen, Contract Specialist at Stacey.Lewallen@va.gov. Please reply NLT Monday, August 8, 2022 @ 10:00 am CST.