36C77021Q0464_1.docx

VETERANS HEALTH ADMINISTRATION

MOBILE PHARMACY UNIT

STATEMENT OF NEED

Contract Opportunity Sources Sought Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

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AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice 765-21-3-063-0077 -MOBILE UNIT PHARMACY- Hines CMOP 66048-5012 36C77021Q0464 06-10-2021

6 AM

CENTRAL TIME, CHICAGO, USA

N

SDVOSBC

333924 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth KS 66048-5012 Contracting Specialist

JESSICA HANSROTH

JESSICA.HANSROTH@VA.GOV

913-684-0145

HINES CMOP

PURPOSE: This is a Request for Information/Sources Sought announcement only. This is not a solicitation announcement. Requests for a solicitation will not receive a response. The NCO 15 Consolidated Mail Outpatient Pharmacy (CMOP) Contracting is issuing a sources sought notice to locate potential sources that are either manufacturers or authorized distributors of a mobile pharmacy unit. As stated above vendors must be either the manufacturer or an authorized distributor of the manufacturer itself. The NCO 15 CMOP Contracting is conducting market research only to gain knowledge of potential qualified sources that can meet the needs of the facility. Offers are not being solicited at this time. The Government does not intend to award a contract on the basis of this request for information.

Please answer all of the following questions:

1. Are you a manufacturer of a Mobile Pharmacy Unit?

2. If not the manufacturer, can you provide a letter of authorization from the manufacturer showing you are a “Authorized Distributor” of the manufacturer?

3. Can you provide a list of past contracts where you provided this type of equipment?

Any responses to this sources sought must include answers to all of the above questions in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement. When responding please include your company’s DUNS number. Interested sources may respond to this notice via email to jessica.hansroth@va.gov, on or before June 10th 2021, 6:00 am CDT.

This Request for Information does not obligate VA to the release of a solicitation.

1. OBJECTIVES: The Emergency Pharmacy Service is currently looking to build one (1) Mobile Pharmacy Unit. Overall vehicle height not to exceed of 14’ and overall length not to exceed 36’.

1.1 Chassis Selection

1.1.1 The vehicle will be new and untitled

1.1.2 Equipped with the appropriately sized engine and transmission to support the Gross Vehicle Weight (GVW) of the vehicle

1.1.3 The vehicle will meet Title 49, US Code Chapter 301, FMVSS 209, Part 571, SAE J2422, REV 3: Crash Avoidance, Worthiness and Post-Crash Standards. The vendor will provide documentation for the chassis manufacture of conformity.

1.2 Cab of Truck

1.2.1 The cab of the truck will be a 26” extended cab with driver, passenger seats, with a full-width rear bench seat. Independent air suspended seats and tip-out, tinted side rear windows, and a cab privacy curtain. A fabricated console that contains a CB radio and one (1) GPS Truck Navigator with Built-in Dash Cam. In addition: (1) aero dynamic wind fairing, one (1) set heavy duty mud flaps, and GPS Tracking System.

1.3 Body of Vehicle

1.3.1 The body and storage compartments will be fabricated as one unit and built independently of the chassis and designed structurally to allow mounting as a shell under and further constructed in a manner to allow the completed body to be remounted to a new chassis should it be required.

1.3.2 The structure will be manufactured utilizing an all-aluminum alloy construction to ensure long-term durability, corrosion resistance and strength. Side body walls shall be fabricated with a single sheet of aluminum without vertical seams.

1.3.3 Graphics

1.3.3.1 The vehicle will be branded with the official Veterans Affairs Seal with the words Mobile Pharmacy Unit on both sides of the vehicle. Custom design layout will be determined at pre-construction.

1.3.4 Paint

1.3.4.1 The exterior paint on the cab of the vehicle and the body of the vehicle will be determined at pre-construction.

1.4 Roof

1.4.1.1 The roof will be capable of supporting the weight of personnel, equipment, camera tripods, cable etc. The roof should have aluminum tread or equivalent for support and traction.

1.5 Exterior Components

1.5.1 Awning – Electric awning over the entrance that will be color coordinated with the vehicle. Color to be determined at pre-construction.

1.5.2 Back up Camera – One (1) cab mounted LED monitor and an IP69K rated rear camera will be provided.

1.5.3 Side View Camera – One (1) set of sideview cameras tied to the LED back up monitor at the driver’s location.

1.5.4 Stabilizing Jacks –A set of stabilizing jacks will be installed. These jacks will be attached to the chassis frame rails with the appropriate fasteners. A warning light indicating that the stabilizer jacks are not retracted all the way will be visible in the cab area.

1.5.5 Roof Access Ladder – A roof access ladder shall be attached to the vehicle. The rungs on the ladder will be of a non-slip surface. A lockable ladder guard will be installed to deter authorized personnel from using the ladder. The ladder will be the same color as the vehicle (to be determined at pre-construction).

1.5.6 Air Conditioning Units – Roof mounted air handlers that provide air conditioning and heat units will be installed on the vehicle. These units must be able to cool/heat the unit.

1.5.7 A/C Brush Guards – An aluminum framed roof A/C Unit brush guard will be provided. Each air handler unit will have a brush guard installed for protection.

1.5.8 Easy Steps and Handrails – The curbside entry door shall have a fold out step that folds below floor level in the compartment and folds down for deployment with attachable handrails. The steps will be equipped with LED safety lights. The steps must be designed to support up to 500 lbs. Attachable handrails fabricated with couplings and safety pin.

1.5.9 Pull-Out Platform & Clip-on Steps – Two (2) diamond plate pull out platforms with clip-on steps and handrails. The steps must be designed to support up to 500 lbs.

1.5.10 Emergency Lighting

1.5.10.1 LED scene lights: three (3) curbside, two (2) street side, two (2) on the rear and one (1) each on the underside of the dispensary doors. The two (2) at the rear will also act as reverse lights, one (1) set LED, tail, turn & marker lights, one (1) LED light bar mounted on an antenna platform, and underbody ground lights. In addition, two (2) platform lights.

1.5.11 Rear Bumper – One (1) full body width bumper will be equipped with 1/8” diamond plate tread-plate facing.

1.5.12 Drip Rail – Aluminum drip rails shall be included over all compartment and entry doors.

1.5.13 Rear License Plate – Provisions will be provided for the mounting of the license plate with tag light.

1.5.14 Window(s) – All door and side body windows shall be tinted and include black out window coverings.

1.5.15 Rear Hitch – One (1) Class V hitch shall be welded to the frame of the vehicle. All trailer electrical hook ups will be in the rear bumper of the vehicle.

1.5.16 I/O Panel – An Input/Output (I/O) panel shall be installed on the vehicle body. This panel will be protected with a weatherproof door that latches and lock in two positions, one fully closed and the other partially open to provide protection for the land lines.

1.5.17 Outlets- Exterior – Four (4) 120 VAC GFCI duplex outlets with weatherproof covers shall be installed on the exterior of the body, two (2) street side and two (2) curbside

1.5.18 Night Service – An appropriately sized night service plug shall be installed on the street side of the vehicle. The night service plug will eject the cord when the ignition is placed in the on position.

1.5.19 Shore Power Input –

1.5.19.1 Shore power input connectors shall be installed on the curbside of the vehicle with a rating of 240 Volt and 50 Amps.

1.5.19.2 A single point ground stud tied to the body and chassis shall be installed on the curbside of the vehicle.

1.5.19.3 A 25’-50 Amp shore power cord shall be provided with plug connection.

1.5.20 SAT System

1.5.20.1 One (1) V-SAT antenna will be installed on the roof. Satellite provider will be provided at pre-construction.

1.5.21 Antenna Rail

1.5.21.1 Two (2) roof mounted 2” x 3” aluminum antenna rails with side access for antenna mounts

1.5.22 Dome Security Cameras

1.5.22.1 Exterior dome cameras will be installed on the vehicle body at high visibility locations projecting to the front, street and curb side and the rear.

1.5.22.2 One (1) NVR recorder shall be included with hard drive.

1.5.23 Stair Storage Box – A two (2) door compartment shall be constructed on the rear of the vehicle. This compartment shall have hangers for the clip-on platform stairs to be easily stowed on the exterior of the vehicle.

1.5.24 Exterior Compartment & Door Specifications

1.5.24.1 Curbside – Single flip down door providing access to a platform for the prescription drop off window

1.5.24.1.1 Single door storage compartment

1.5.24.1.2 Single flip-down door for entry/exit platform

1.5.24.1.3 Single flip-down door providing access to a platform for the prescription pick-up window

1.5.24.1.4 Single flip-up door housing a prescription window

1.5.24.1.5 Single flip-up door housing a prescription window

1.5.24.2 Street side – Single door storage compartment. Single door battery compartment. Double door generator compartment. Single door compartment housing shore power connections.

1.5.24.3 Rear – Double door providing access to the platform stairs.

1.6 Interior Floor – All seams and screw holes will be filled and sanded smooth. The floor and will be covered with commercial grade heavy duty vinyl flooring, color determined at pre-construction. Custom flooring with the official Veterans Affairs Seal.

1.7 Interior Lighting & Outlets

1.7.1 Interior LED Lighting

1.7.1.1 White flush mounted 8” round LED lights shall be installed throughout the vehicle. These lights will be switched at the electrical control panel and operate from the 12 VDC system and not require the generator or shore power

1.7.2 Under Cabinet Lighting

1.7.2.1 White 3” round LED lights shall be mounted under the overhead cabinets.

1.7.3 Outlets - Interior

1.7.3.1 The maximum 120 VAC duplex outlets locations at all workstations will be provided.

1.8 Interior Fit out

1.8.1 Interior Pharmacy Area

1.8.1.1 Counter tops and workstations shall be covered in medical grade material, hard surface with stain resistance up to 16 hours.

1.8.1.2 One (1) Curbside Intake Prescription Window workstation with a 24” monitor on a swing arm, 3 storage drawers, box office style window leading to the exterior, one (1) roll around chair (ability to secure during transit) and open storage for overflow product.

1.8.1.3 One main (1) Entry/exit door (does not preclude an emergency exit).

1.8.1.4 One (1) Curbside Pick up window workstation with a 24” monitor on swing arm, three (3) storage drawers, box office style window leading to the exterior, custom shelving system for completed prescriptions (cargo net included for securing loose items during transit), one (1) roll around chair (ability to secure during transit) and open storage for bins and overflow product.

1.8.1.5 One (1) Stand-up height workstation on the rear wall of the vehicle with 24” monitor on swing arm, one (1) DIN Level P-4, BBA compliant paper shredder and one (1) roll around chair (ability to secure during transit).

1.8.1.6 One (1) Street side Custom made cabinet bin system with 100 cubbies for storing medication bottles (cargo net included for securing items during transport).

1.8.1.7 Four (4) large drawers and two (2) large open storage areas for overflow product.

1.8.1.8 One (1) Street side standing height workstation with 24” monitor on swing arm and one (1) roll around chair (ability to secure during transit).

1.8.1.9 One (1) 17RU slide out equipment rack.

1.8.1.10 One (1) medical grade 8cf lockable self-closing glass-door refrigerator that meets CDC/VFC guidelines with digital data logger, temperature alarm, and automatic defrost cycle. This shall be located below the equipment rack.

1.8.1.11 One (1) galley area with base cabinet, under counter refrigerator, microwave, and overhead cabinet for additional storage.

1.8.1.12 One (1) Electrical Load Center cabinet located above the Galley Area.

1.8.1.13 Multiple LED computer/television monitors located on the front, side, and rear walls to expand the communication aspect and situational awareness throughout the interior of the vehicle.

1.8.1.14 Two (2) event clocks located in the front and rear of the interior workspace

1.8.1.15 Each workstation will be provided with wall mounted data, USB, and electrical connections.

1.8.1.16 CAT6 wiring at all workstations

1.8.1.17 All high voltage and low voltage wiring per National Electric Code (NEC)

1.8.2 Heating

1.8.2.1 A total of two (2) 1500-watt electric heaters shall be installed. D” series diesel furnace system 18,000 BTU.

1.8.3 Refrigerator/Microwave

1.8.3.1 A refrigerator and microwave will be installed.

1.9 Electrical & Power Systems

1.9.1 12 VDC Wiring

1.9.1.1 Proper wire sizes shall be determined for each circuit

1.9.1.2 All 12 VDC wiring shall be color coded and routed through spilt loom cable covers

1.9.2 Battery System

1.9.2.1 The vehicle will be equipped with dual battery system (chassis/auxiliary).

1.9.2.2 The auxiliary battery system to support the conversion load shall be installed.

1.9.3 Battery Paralleling – Battery Boost – Emergency Start Switch

1.9.3.1 A dash-controlled system shall be provided to parallel the main and auxiliary batteries for increased engine cranking capability

1.9.3.2 The jump switch shall be located in the driver’s position.

1.9.4 Power Converter

1.9.4.1 One (1) 120 VAC to 12 VDC power converter shall be provided to support the 12 VDC electrical load and charge the batteries during generator or shore power operations.

1.9.4.2 A power converter shall be provided.

1.9.5 120 VAC Wiring

1.9.5.1 Appropriately sized wiring shall be utilized and routed through cable raceways.

1.9.5.2 All wiring shall be installed in accordance with the National Electric Code (NEC).

1.9.6 Generator – Power Tech

1.9.6.1 The appropriately sized generator to power the unit will be supplied. The entire compartment will be sound proofed to attenuate noise to the maximum degree possible.

1.9.6.1.1 Block and Pan Heater – the generator shall be equipped with engine block and oil pan heaters.

1.9.6.1.2 Shut Down System – The generator shall be equipped with sensors that will activate the generator shut down system on low oil pressure and high-water temperature.

1.9.6.1.3 Remote Start – The generator shall include a remote start/stop preheat switch and hour meter located in the vehicle power distribution panel.

1.9.6.1.4 Fuel Supply – Fuel supply for the generator will be from the chassis fuel tank. The system will be designed and installed to leave a minimum of ten (10) gallons of fuel when the generator runs out of fuel.

1.9.6.2 12 VDC

1.9.6.2.1 The generator will be equipped with a 12 VDC alternator that will satisfy all 12 VDC systems on the generator.

1.9.6.3 Power Distribution Panel

1.9.6.3.1 Will consist of a custom anodized aluminum panel equipped with:

1.9.6.3.1.1 Circuit breakers for both 120 VAC and 12 VDC applications.

1.9.6.3.1.2 A power transfer switch for selection of either generator or shore power.

1.9.6.3.1.3 Meters for monitoring voltage, amperage and frequency.

1.9.6.3.1.4 An audible over-voltage alarm to sense and warn of irregular voltage from either source.

1.10 Communications Items

1.10.1 Communications Wiring

1.10.1.1 All communications wiring will be identified by the appropriate labels on both ends of the cables.

1.10.2 Roof Mounted Antenna(s)

1.10.2.1 Antenna rails on the roof shall be the access point to communicate via RD patch panel with the radios.

1.10.3 Wire Chase Management

1.10.3.1 Wire and cable raceway shall be provided overhead for easy access. Interior ceiling access points shall be provided in the drop ceiling for accessing and running future cables.

1.10.4 Patch Panel

1.10.4.1 One (1) patch panel provided in each rack.

1.11 Alarm Systems

1.11.1 Alarms

1.11.1.1 The vehicle s will be provided with two (2) hardwired smoke & CO detectors with 9V battery backup.

1.11.2 Interlock

1.11.2.1 All points of entry doors, jacks, awnings, satellite antennas, and any other external compartments shall be wired to an interlock system. This interlock system will sound an alarm with activated and silenced when stowed. In addition, there will be indicator lights in the cab.

1.12 Communication Equipment Rack

1.12.1 The rack will be designed to give a universal mounting platform.

1.12.2 The rack will have a weight capacity up to 250 lbs.

1.12.3 In addition to the front access, the rack will slide out and pivot providing access to the rear of the equipment.

1.12.4 Will have air duct vent on top in order to provide ample air ventilation.

1.12.5 The following equipment will be provided:

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