36C77020Q0315-014.docx

36C77020Q0315

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

NCO 15 Contracting Ofc - CMOP 762-20-3-382-0184 36C77020Q0315 04-22-2020 Angel Waalkes 913-684-0147 05-04-2020

1:00PM CT

36C770 Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth, KS 66048-5012

X X 562111 $41.5 Million N/A X Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy 3675 East Britannia Dr Tucson, AZ 85706

36C770 Department of Veterans Affairs

NCO

15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth, KS 66048-5012

Department of Veterans Affairs

FSC

http://www.tungsten-network.com/US/en/ve PO Box 149971 Austin, TX 78714-8941 See CONTINUATION Page Description of Requirement:

Non-hazardous, recyclable waste collection for cardboard and IDPE plastic at the Southwest CMOP in Tucson, AZ See attached Statement of Work for additional information Period of Performance: 1 June 2020 - 31 May 2025 An amendment with the site visit information will be posted later today for those interested in attending.

Offeror shall comply with U.S. Department of Labor Wage Determination No: 2015-5473, (Pima County) Revision 9 Dated 12/23/2019, https://beta.sam.gov/wage-determination/ This requirement will be a 100% set-aside for Small Business Offeror shall be registered and active at System for Award Management (SAM) at https://www.sam.gov at the time of offer and award to the Government Questions may be asked and are due no later than 1:00pm CST 4/27/2020. Responses will be provided via amendment on 4/28/2020 by 1:00pm CST.

POC for this RFQ is Angel Wallke s, angela.waalkes@va.gov See CONTINUATION Page X X X Gregory, Nicole Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C770 Gregory, Nicole Department of Veterans Affairs NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway Leavenworth, KS 66048-5012

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FSC

http://www.tungsten-network.com/US/en/ve PO Box 149971 Austin, TX 78714-8941

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK – Tucson Recycling

1.0 BACKGROUND:

The Department of Veterans Affairs (VA) Southwest Consolidated Mail Order Pharmacy (CMOP) processes high volume, direct-to-patient-delivery prescriptions to eligible Veterans throughout the United States using integrated, automated dispensing systems. Southwest CMOP’s mission is to provide high quality, courteous, timely, cost effective and efficient healthcare to our nation’s Veterans through fulfillment of their prescription medications. The Southwest VA CMOP began processing prescription orders for our nation’s Veterans on September 11, 2007. The Southwest CMOP has a requirement for recyclable cardboard and plastic commodities.

This award will be for a firm fixed price, indefinite delivery contract (IDC) for a duration of one base year with four options to renew to commence on June 1, 2020.

The term of this contract is for the period of one base year (June 1, 2020 – May 31, 2021) with four optional years for renewal, (total Period of Performance June 1, 2020 – May 31, 2025).

The Southwest Veterans Administration (VA) Consolidated Mail Outpatient Pharmacy (CMOP) is located at 3675 Britannia Drive, in Tucson, AZ 85706-5041.

2.0 SCOPE OF WORK:

The Southwest VA CMOP seeks to recycle the cardboard and plastic commodities it generates in processing prescription medications for our nation’s Veterans. Environment preservation through natural resource conservation, energy conservation, landfill waste reduction, air pollution reduction and ozone depleting greenhouse gas reduction. Southwest CMOP seeks an efficient cost-effective solution to the CMOP’s recycling objectives. Recyclable cardboard and plastic commodities will be generated and collected at the Southwest VA CMOP in Tucson, AZ; located at 3675 Britannia Drive, in Tucson, AZ 85706-5041.

The Southwest CMOP currently rents separate compactors for cardboard and plastic bottles - The cardboard compactor is collected every other workday and the plastic compactor is collected every sixth workday – Collections are scheduled such that cardboard and plastic collections do not occur on the same day.

Site Visit - A site visit before final proposal submission is optional and will be held at the Southwest CMOP (address on SF 1449, First Page, block 15) upon request. The offeror is to contact the Contracting Officer Representative (COR), Raymon Cruz via email (Raymon.Cruz@va.gov) to request access. The offeror may take notes, measurements, and pictures of the area and equipment to be replaced during the site visit. Questions may be asked; however, all questions will be answered via an amendment to the solicitation. Questions are due to the COR by April 24th at 1:00 p.m. CT. Answers will be posted by 12:00 p.m. CT April 27th.

3.0 STATION INFORMATION:

Contracting Officer; Nicole Gregory Nicole.gregory2@va.gov Contract Specialist; Angel Waalkes angela.waalkes@va.gov

3.1 CONTRACTING OFFICER’S REPRESENTATIVE: Pursuant to VAAR Provision 852.270-1, Contracting Officer’s Representative (COR), shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

3.2 HOURS OF OPERATION:

Core Work Hours: Services shall be performed according to specifications of Government point of contact and Contracting Officer’s Representative (COR). Recyclable collections must be scheduled and completed during Southwest CMOP’s operating hours of 7:00 am to 12:00 am, Monday through Friday. The core work hours for this facility are Monday through Friday, 6:30am to 2:30pm.

Weather Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then work may be rescheduled to a date and time satisfactory to the COR. Climate or weather postponement will not cause any penalties to be assessed to the Contractor, nor shall there be any additional cost to the Government.

Holidays: The following federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization. Additionally, any other day designated by Federal law, Executive Order, or presidential proclamation.

New Year's Day Martin Luther King Jr.'s Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Day Christmas Day

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies. Specific holiday dates for a given year are available on the OPM.GOV website.

3.3 SMOKING POLICY:

Vendor is advised that the Government has placed restrictions on the smoking of tobacco products in Government facilities. Vendor’s employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

3.4 SAFETY REQUIREMENTS:

The vendor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor’s employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The vendor shall provide vendors employees with all necessary personal protective clothing and equipment. The Contracting Officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken. After receipt of such notice, the contractor shall immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor, his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any apart of the work and hold the contractor in default as provided for elsewhere in this contract.

3.5 WEAPONS, FIREARMS, AND AMMUNITION:

Vendor’s employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or on Government property while at Leavenworth CMOP.

3.6 FIRE PREVENTION AND SAFETY:

Vendor’s employees shall comply with the Occupational Safety and Health Act (OSHA) and the Fire Prevention and Health Program.

3.7 STANDARDS OF CONDUCT:

The Contracting Officer or Contracting Officer’s Representative shall refer to the Contractor for immediate action (including, but not limited to, removal from the work site) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation of the Leavenworth CMOP facility. Breaches of conduct include, but are not limited to, intoxication or debilitation resulting from drug use; theft; dereliction; negligence in performing tasks or other conduct resulting in complaints by staff or management.

3.8 ILLEGAL SUBSTANCES:

Illegal substance possession, use, or distribution will not be tolerated on any Government installation, including Leavenworth CMOP. This includes prescribed medical marijuana. The contractor shall ensure that contractor employees who have access do not possess, use, or distribute illegal substances. All vendors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Vendors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities

4.0 OBJECTIVES:

This is a Firm-Fixed Price Services contract to collect and recycle the cardboard and plastic commodities from the Southwest CMOP in Tucson, AZ. To include but not limited to corrugated cardboard and high-density polyethylene (HDPE) plastic pharmaceutical bottles.

The objective of this contract is to ensure the collection and recycling of commodities through environment preservation through natural resource conservation, energy conservation, landfill waste reduction, air pollution reduction and ozone depleting greenhouse gas reduction. Southwest CMOP seeks an efficient cost-effective solution the recycling objectives in accordance with:

1. VA Directive 0057, VA Environmental Management Program

2. VA Directive 0062, Environmental Compliance Management

3. VA Directive 0063, Waste Prevention and Recycling Program

Contractor shall perform all work in accordance with the guidelines of Federal, State and local ordinances. All safety practices prescribed by these agencies shall be followed.

4.1 GENERAL:

Contractor shall perform, or cause to be performed, pick-up and recycling of corrugated cardboard and plastic prescription bottles (HDPE) with recycling equipment that meets or exceeds Occupational Safety and Health Administration (OSHA) standards.

Contractor shall be responsible for collecting the containers from the predetermined locations at the facility and moving the containers from the holding area to Contractor’s vehicle. Contractor shall then return the empty containers to the same location after the collection process is complete.

Contractor shall be required to interrupt their work at any time so as not to interfere with the normal functioning at any facility, including utility services, fire protection systems, personnel, equipment and carts.

The COR shall conduct an initial orientation to the facilities; however, thereafter the Contractor shall be responsible for conducting orientations to new Contractor employees. This will not relieve the Contractor's obligation to provide documentation of trustworthiness of new employees.

Contractor shall have a quality control program to assure the requirements of this contract are provided as specified.

Contractor agrees to place collection containers at CMOP in the designated area.

Contractor awarded this contract, must provide a temporary means of cardboard and plastic collection until current equipment is removed and new equipment is installed.

Contractor shall supply a container(s) capable of handling the recyclable commodities generated at the facility and haul recyclable commodities to an approved facility or a facility that fulfills their abilities to achieve this contract’s objectives. All recyclable commodities are to be protected from loss following pick-up until it has been documented as received by a recycling facility.

The Contractor shall participate in marketing recyclable corrugated cardboard and plastic to recycling centers, and remit proceeds to the Southwest CMOP. Total proceeds received from the sale of the recyclable commodities will be given to the Southwest CMOP via check each month.

Recyclable commodity streams must receive timely delivery to a processing facility to ensure proper handling and documentation requirements are met. Failure to maintain timely delivery will negatively impact contract performance and impede facility operations.

Contractor shall supply a container(s) capable of handling the recyclable commodities generated at the facility and transport recyclable commodities to an approved facility or a facility that fulfills their abilities to achieve the contract objectives. The container shall be secured at all times and contractor shall ensure that no trash is lost enroute during the hauling process.

All containers provided by the contractor shall be cleaned and sanitized prior to placement into service. In the event a dirty or foul-smelling container is delivered or returned, the contractor shall exchange and or clean and sanitize the container at no cost to the Government within 24 hours of telephone notification.

If a compacting container is provided, a control switch shall be provided by the Contractor to operate the compactor. The Contractor shall provide training on the proper operation of the compactor for the operators.

Contractor supplied equipment:

a. must be compatible with the existing facility infrastructure,

b. deviation must be pre-negotiated and specified in the contract,

c. must be compatible with Southwest CMOP’s one cubic yard tilt trucks, and

d. must have a safety interlock to disable operation when the loading door is open to ensure safe operation.

The Contractor shall provide any necessary maintenance, parts, and labor to repair the compactor and any contractor-provided equipment. Contractor shall provide needed repairs to minimize downtime.

Mechanical: Contractor supplied equipment shall be fully operational. If contractor supplied equipment becomes inoperable or unsafe:

a. equipment must be repaired by 3:30 PM the day after it is reported

b. temporary commodity containment equipment must be supplied by the contractor to facilitate continued commodity storage while equipment is inoperable or unsafe)

Contractor installed commodity loading ramps must be free standing but may be attached to recycling equipment for added stability. Any deviation must be pre-negotiated and specified in the contract.

Recyclable commodity containment units must be keylock securable for safety.

Stringent adherence to the administrative requirements of 4.13 are needed to allow for validation and audit of recyclable reimbursements.

Two 480VAC 3 Phase disconnects are available at the installation site.

4.1.a CURRENT CONFIGURATION:

Southwest CMOP currently has the following solid recyclable commodity streams:

Corrugated cardboard. Southwest CMOP produces an average of 30 tons of corrugated cardboard per month. Cardboard collections are every other workday. Southwest CMOP currently uses a 20 cubic yard compactor with a 40 cubic yard receiver to handle corrugated cardboard.

Non-hazardous, solid recyclable commodity. This includes but is not limited to plastic pharmaceutical bottles (High Density Poly-Ethylene <HDPE>). The HDPE-related commodity averages 15 tons per month. HDPE collections are every sixth workday. Southwest CMOP currently uses a 30 cubic-yard, self-contained, plastic compactor to handle HDPE plastic.

4.2 REMOVAL:

The government shall not furnish equipment, supplies, transportation, and/or labor to effect removal or property; all such equipment, supplies, transportation, and/or labor are to be furnished by the Contractor. The Contractor shall provide the necessary recycling containers for use in Government designated storage areas in sufficient quantities for the storage of the recyclable material accumulations prior to removal by the Contractor. The COR shall be responsible for approving container styles and container location/placement. At the time of each pick up, all paper must be removed to the satisfaction of the Southwest CMOP COR. Contractor shall be responsible for disposing of all recyclable commodities off-site at Contractor’s own expense.

4.3 SERVICE/COLLECTION SCHEDULE:

Corrugated cardboard commodity will be picked up from the CMOP facility every other workday while the HDPE commodity will be picked up every 6th workday. Commodities will be picked-up in a way they do not interfere with each other. Example schedule:

· If there is an issue with the pickup, the COR must be notified in advance.

4.4 REQUIREMENTS:

Contractor personnel performing under this contract must be fully qualified and competent and possess the required equipment, license, and permits to perform this service. All contractors competing for award as a Service Disabled Veteran Owned Small Business (SDVOSB) must be registered and verified in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov). All contractors must be registered in the System for Award Management (SAM) database (http://www.SAM.gov) to be eligible for a government award.

4.5 RECEIPTS:

Contractor shall assume full responsibility for compliance with all current Federal, State, City, and County laws, and VA directives governing the collection, removal, and recycling of corrugated cardboard.

Title to Recyclables provided by the Southwest CMOP to Contractor is transferred to Contractor upon Contractor’s receipt or collection unless otherwise provided in this Agreement or applicable law. Contractor will deliver recycled material collected from the Southwest CMOP to a suitable recycling center in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. Contractor will assume full responsibility for clean up in the event any recyclable waste from the CMOP is released into the environment, accidentally or otherwise, on or off CMOP property.

For validation of reimbursement for recycled cardboard and HDPE, Contractor shall provide a weight ticket, as stated in Part II above. Revenue from recycling cardboard shall be issued by check or money order to the Financial Manager at the Southwest CMOP. The Southwest CMOP should receive all funds received for the recyclable materials.

Discrepancies on invoices/weight tickets shall be evaluated and addressed by Southwest CMOP with Contractor to determine source of discrepancy and any corrective action.

4.6 ESTIMATED WEIGHTS:

Estimated weights of the government materials are based on the best available Government information. The Government does not guarantee these estimated weights.

Estimated monthly corrugated cardboard: 30 tons per month Estimated monthly HDPE: 15 tons per month

4.7 LAWS AND ORDINANCES:

Contractor shall comply with all applicable laws, ordinances and regulations (Federal, state, city or otherwise) covering his operations under the contract.

4.8 PERFORMANCE STANDARDS:

Quality Control: Contractor shall maintain a quality control program that ensures services are performed in accordance with these specifications throughout the entire contract period, and shall implement procedures to track, identify prevent, remedy and ensure non-recurrence of defective services. Additionally, the contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution and shall immediately notify the Contracting Officer upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

Successful Contractor Performance: The Department of Veterans Affairs, Southwest CMOP, will evaluate Contractor's performance using the following guidelines, periodic on-site inspections, and may, at the Government's discretion, inspect each task to verify conformance and acceptance prior to payment. Successful Contractor performance will be based on the following standards:

Efficiency/Timeliness

1) Contractor solution will be installed in the current compactor area.

2) Proposed solution must minimize required contractor collection frequency and maximize collection volume.

3) If the contractor is unable to make a scheduled collection an alternate collection must be made within one day of the originally scheduled collection date for cardboard or within two days of the originally scheduled collection date for HDPE plastic pharmaceutical bottle

i. Corrugated cardboard – pick up every other work day – 100%

ii. HDPE – pick up every sixth work day – 100%

Cleanliness: Contractor will be responsible for keeping the area surrounding the recycling equipment clean

Recycling: Admin Requirements/Timeliness:

1) Contractor will include weight tickets with their monthly invoice.

2) Contractor to provide copies of commodity sales receipts with their monthly invoice.

3) Contractor will provide current market rate data for recyclables plus actual quotes from buyers for cardboard and HDPE with their service quote. Rebates are based on contractor’s best current sale price of the commodity after processing.

4) Contractor will provide monthly checks for recycled commodities.

5) Southwest CMOP is open to innovative ideas that improve the recycling program.

Mechanical: Contractor supplied equipment shall be fully operational. If contractor supplied equipment becomes inoperable or unsafe:

1) equipment must be repaired by 3:30 PM the day after it is reported

2) temporary commodity containment equipment must be supplied by the contractor to facilitate continued commodity storage while equipment is inoperable or unsafe

Surveillance: CMOP can receive complaints from VA personnel and pass them to the Contracting Officer for correction.

Standards: CMOP shall notify the contracting officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items or the appropriate Inspection of Services clause, if any of the above service areas exceed one customer complaints. The CO may consider complaints in excess of the standard as grounds for termination of the contract.

Procedures: Any VA employee that observes unacceptable services, either incomplete or not performed, for any of the above performance objectives should immediately contact Southwest CMOP COR and Southwest CMOP will complete appropriate documentation to record the complaint. Southwest CMOP will consider the customer complaint valid upon receipt from the customer. Southwest CMOP should inform the customer of the approximate time the unacceptable performance will be corrected and advise the customer to contact Southwest CMOP COR, if not corrected. Contractor will be given twenty-four (24) hours after verbal notification to address the unacceptable performance. If the Contractor disagrees with the complaint after investigation and challenges the validity of the complaint, the Contractor will notify the Contracting Officer. The Contracting Officer will investigate to determine the validity of the complaint. If the Contracting Officer determines the complaint as invalid, he/she will document the written complaint of the findings and notify the customer. The Contracting Officer will retain documentation for his/her files.

4.9 CONFORMITY TO REGULATIONS:

The Contractor shall conform to all Federal, State and local regulations governing Recycling Services.

4.10 INTERFERENCE TO NORMAL FUNCTIONS:

The Contractor may be required to interrupt its work at any time so as not to interfere with the normal functioning of the facilities, fire protection systems, facility patients’ personnel, equipment and carts.

4.11 QUALIFICATION OF OFFERORS:

Quotations will be considered only from offerors who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service, and adequately trained to perform services required in this SOW.

4.12 CONTRACTOR RESOURCE REQUIREMENTS AND INFORMATION:

· All contractors must be registered in the System for Award Management (SAM) database (http://www.SAM.gov) to be eligible for a government award.

· All contractors providing a response as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) must be registered and verified in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov) at the time of the offer and at the time of award.

· Contractor shall be required to provide documentation evidencing liability insurance coverage at the time of the offer, award and annually thereafter.

4.13 INVOICES AND PAYMENTS:

Upon notification of award, the Contractor must be vendorized in VA fiscal systems. The Contractor must:

· Submit a TIN and DUNS number to the Contract Officer for vendorization in the local VA logistics database, VistA, so a purchase order may be created for the contract.

· Submit a VA Form 10091 to the VA Finance Service Center (FSC), if one is not already on file.

· Register and create an account in the online VA payment system, Tungsten/OB10. More information can be found at http://www.va.gov/oaa/invoicing/faqs.asp.

Invoice Submissions. The VA uses a third-party web portal, called Tungsten OB-10 to process invoices. Tungsten OB10 receives invoice data through the Internet and verifies certain data fields on behalf of the VA, keys to AP routing for approval, and sends a confirmation report to the Contractor’s point of contact. Tungsten OB10 then creates an invoice PDF for delivery into the VA accounts payable system. The certifying official at the station will certify the invoice for payment.

Invoices are only to be submitted electronically to the VA Finance Service Center (FSC) through the Tungsten OB10 web portal. Invoices submitted directly to the FSC or the facility by fax or mail will not be accepted and will delay payment. Invoices submitted without a due date or purchase order (PO) number will be rejected.

Tungsten/OB10 receives invoice data through the Internet and verifies certain data fields on behalf of the VA key to AP routing and approval and sends a confirmation report to the Contractor’s point of contact. Tungsten/OB10 will then create an invoice PDF for delivery into the VA accounts payable system. The certifying official at the station will certify the invoice for payment.

Payment inquiries may be made to the Contracting Officer or through the Vendor Customer Service Support Helpdesk at 512-460-5049 or VAFSCCSHD@VA.GOV.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

Period of performance is June 1, 2020 to May 31, 2021

Billing will be monthly.

Contract Period: Base POP Begin: 06-01-2020 POP End: 05-31-2021

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

Billing will be monthly.

Contract Period: Base

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

Billing will be monthly.

Contract Period: Base

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

Billing will be monthly.

Contract Period: Base

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

Period of performance is June 1, 2021 to May 31, 2022

Billing will be monthly.

Contract Period: Option 1 POP Begin: 06-01-2021 POP End: 05-31-2022

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

Billing will be monthly.

Contract Period: Option 1

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

Billing will be monthly.

Contract Period: Option 1

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

Billing will be monthly.

Contract Period: Option 1

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

Period of performance is June 1, 2022 to May 31, 2023

Billing will be monthly.

Contract Period: Option 2 POP Begin: 06-01-2022 POP End: 05-31-2023

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

Billing will be monthly.

Contract Period: Option 2

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

Billing will be monthly.

Contract Period: Option 2

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

Billing will be monthly.

Contract Period: Option 2

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

Period of performance is June 1, 2023 to May 31, 2024

Billing will be monthly.

Contract Period: Option 3 POP Begin: 06-01-2023 POP End: 05-31-2024

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

Billing will be monthly.

Contract Period: Option 3

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

Billing will be monthly.

Contract Period: Option 3

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

Billing will be monthly.

Contract Period: Option 3

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

Period of performance is June 1, 2024 to May 31, 2025

Billing will be monthly.

Contract Period: Option 4 POP Begin: 06-01-2024 POP End: 05-31-2025

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

Billing will be monthly.

Contract Period: Option 4

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

Billing will be monthly.

Contract Period: Option 4

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

Billing will be monthly.

Contract Period: Option 4

Contract to provide one container(s) capable of handling the recyclable commodity of corrugated cardboard. This is for 1 container for 12 months.

OPTIONAL 6 MONTH EXTENSION, TO BE USED ONLY IF NEEDED

Billing will be monthly.

Contract Period: Option 5 POP Begin: 06-01-2025 POP End: 11-30-2025

Contract to provide one container(s) capable of handling the recyclable commodity of HDPE (plastic). This is for 1 container for 12 months.

OPTIONAL 6 MONTH EXTENSION, TO BE USED ONLY IF NEEDED

Billing will be monthly.

Contract Period: Option 5

Contract to provide the pick-up of recyclable commodity of corrugated cardboard from Contractor designated container. Cardboard shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every other workday.

OPTIONAL 6 MONTH EXTENSION, TO BE USED ONLY IF NEEDED

Billing will be monthly.

Contract Period: Option 5

Contract to provide the pick-up of recyclable commodity of HDPE (plastic) from Contractor designated container. HDPE shall be picked up between 7:00 am and 12:00 am. Weight tickets for each pickup are to be included with invoices. Pickup will occur every 6th workday.

OPTIONAL 6 MONTH EXTENSION, TO BE USED ONLY IF NEEDED

Billing will be monthly.

Contract Period: Option 5

B.4 DELIVERY SCHEDULE

Tucson, AZ 85706 5041

USA

Contract Performance

June 1, 2020-May 31, 2025

520-209-3146 Raymon.Cruz@va.gov

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number…