36C26327Q0030.docx

36C26327Q0030

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C263-27-AP-0341

636-27-1-8856-0007 36C26327Q0030 09-29-2026 Dennis Salmonsen 916-923-4508 10-19-2026 17:00

MDT

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

X X 561710 $17.5 Million N/A X

** SEE DELIVERY LOCATION **

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

DEPARTMENT OF VETERANS AFFAIRS

FMS-VA-2(101)

FINANCIAL SERVICES CENTER

PO BOX 149971

AUSTIN TX 78714-9971

See CONTINUATION Page

** SEE SECTION PRICE/COST SCHEDULE **

Quotes shall be submitted to Dennis Salmonsen at dennis.salmonsen@va.gov by: See Block 8 NOTE 1: Offers shall follow the submission instructions specified in FAR Provisions 52.212-1 and 52.212-2, and their addendums included in this solicitation. Failure to follow the instructions shall result in an unfavorable evaluation.

See CONTINUATION Page X X X (1) Dennis Salmonsen

VA-VHA-RPOC-2025-0018

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Dennis Salmonsen

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

VA BLACK HILLS HCS FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to register and begin submitting electronic invoices, free of charge. The Department of Veterans Affairs Tungsten Number is: AAA544240062 (this allows you to file invoices online for free.)

More information on the VA Financial Services Center is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

Important Notices System for Award Management (SAM) “System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

VA Reorganization Vendors are advised that VA reorganization may necessitate adding additional locations to this contract in the future if this contract is not a supply-only contract. Any such additions shall be completed by a bilateral modification.

B.2 - PERFORMANCE WORK STATEMENT (PWS)

1. Background

The Iowa City VA Health Care System (VACIHCS), located at 601 Highway 6 West, Iowa City, Iowa 52246, requires comprehensive Integrated Pest Management (IPM) services for the medical center campus, associated buildings, tunnels, and grounds. The purpose of this requirement is to maintain a safe, sanitary, and compliant health-care environment through a proactive, inspection-driven program that prevents, identifies, suppresses, and eliminates pest activity while minimizing pesticide use and disruption to patient care and facility operations.

2. Scope of Work

The Contractor shall furnish all management, supervision, trained personnel, labor, materials, tools, supplies, equipment, transportation, and documentation necessary to develop, implement, and maintain a comprehensive IPM program for the premises identified in the exhibits.

IPM is a process for achieving long-term, environmentally sound pest suppression through coordinated inspection, monitoring, trapping, exclusion, sanitation recommendations, targeted pesticide application, and pest removal. The Contractor shall provide complete service for the buildings and grounds identified in Exhibits 1 and 2 and shall provide detailed, site-specific recommendations for structural and procedural modifications that aid pest prevention.

Services shall protect the health and general well-being of patients, staff, and visitors. The Contractor shall continue appropriate control and follow-up efforts until identified infestations are eliminated or brought under control to the Government's satisfaction.

3. Type of Contract

This requirement is anticipated to be awarded as a firm-fixed-price service contract consisting of one base year and four (4) one-year Options. The solicitation and resulting contract shall include FAR 52.217-8, Option to Extend Services, and FAR 52.217-9, Option to Extend the Term of the Contract.

4. Site Visit and Questions

Site visit for interested parties shall be conducted during the solicitation phase available on 10/13/2026 from 1300 to 1600. Please contact Larry Wolf, larry.wolf@va.gov and/or phone number (319) 338-0581 to notify Mr. Wolf if you intend to participate in the site visit. All questions must be submitted to the Contracting Officer by 10/14/2026 at 1300. An amendment to the solicitation shall follow addressing contractors’ questions.

5. Place and Period of Performance

5.1 Place of Performance

Iowa City VA Health Care System 601 Highway 6 West Iowa City, Iowa 52246

5.2 Period of Performance

6. Government Point of Contact

The Government will appoint a Point of Contact (POC), also referred to in this PWS as the Iowa City Technical Representative, at or after award. The POC will provide routine technical coordination, monitor performance, coordinate access, inspect services, and verify receipt and acceptance. The POC is not authorized to change the contract's scope, price, terms, or conditions. Only the Contracting Officer may make contractual changes.

Government POC: See award documentation for the appointed representative and contact information.

7. Contractor Point of Contact

The Contractor shall designate a primary POC and an alternate POC with authority to act on all matters relating to daily contract performance. The Contractor shall provide their names, telephone numbers, email addresses, and the office contact information used for routine and emergency service calls. At least one Contractor POC shall be available during normal business hours and for required callbacks.

8. Scheduling and Post-Award Walkthrough

The Contractor shall submit a proposed service schedule to the Government POC no later than the contract start date. Routine visits should occur on consistent days and times agreed upon by both parties. Additional visits shall be coordinated with the Government POC. Work outside agreed-upon hours requires advance approval by the Contracting Officer.

Upon award, VACIHCS will provide the Contractor's supervisor a campus walkthrough and orientation concerning the facility's IPM regimen. The Contractor is responsible for training its primary, backup, replacement, and temporary technicians. VACIHCS is not responsible for repeatedly training Contractor personnel.

When weather or site conditions make scheduled exterior work unsafe or environmentally unsuitable, the Contractor shall coordinate a replacement date and time with the Government POC at no additional cost to the Government.

9. Applicable Standards and Regulatory Requirements

The Contractor shall perform all services in accordance with applicable Federal, State of Iowa, and local laws and regulations; VA policies; pesticide labels; and recognized pest-management good practices. Requirements include, as applicable, the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA), Environmental Protection Agency (EPA) requirements, Occupational Safety and Health Administration (OSHA) requirements, the VA Green Environmental Management System (GEMS), and current VHA environmental and facilities-management guidance.

The Contractor shall comply with all requirements governing licensing and certification of pest-control personnel, use of approved pesticides and equipment, protection of building occupants, and lawful disposal of pesticide products, containers, carcasses, and contaminated materials.

10. Integrated Pest Management Plan and Specifications The Contractor shall submit a site-specific IPM plan for Government POC review and approval before implementation. The plan shall address the interior and exterior of all covered buildings, tunnels, and grounds and shall integrate the following activities:

Inspect covered areas to determine pest activity, contributing conditions, and appropriate control measures.

Recommend environmental sanitation and operational practices that restrict or eliminate pest food, water, harborage, and access.

Select and use non-chemical control methods that eliminate, exclude, or repel pests, including traps, insect light traps, caulking, screening, and other exclusion methods.

Use the least-toxic and most environmentally sound effective pesticide when chemical control is necessary and authorized.

Control general structural arthropod pests, including cockroaches, ants, carpet beetles, spiders, carpenter ants, and carpenter bees.

Control flying insect pests, including house flies, stable flies, blow flies, and similar pests.

Control lice, bed bugs, fleas, mites, ticks, bees, wasps, mosquitoes, and similar pests.

Control stored-product pests, including grain beetles, flour beetles, Trogoderma beetles, and grain moths. Fumigation is excluded unless separately authorized.

Control mice and rats using the trapping and bait-station requirements in this PWS.

Control pest birds and other vertebrate pests, including bats, squirrels, raccoons, gophers, moles, skunks, snakes, and rabbits, using lawful and humane methods.

Evaluate control measures through documented follow-up inspections and take corrective action when results are inadequate.

Install and maintain insect light traps (ILTs), including replacement of sticky traps. Locations shall be determined during the initial walkthrough and documented in Exhibit 4.

Treat facility drains with appropriate liquid bacteria and enzymes to digest organic buildup.

Treat the exterior perimeter of all covered buildings at least annually, and more often as needed, using an appropriate application extending approximately three feet up and three feet out from the base of the buildings, consistent with product labeling and site conditions.

10.1 Bed Bug Detection and Treatment

The Contractor shall provide certified bed bug detection dog(s) and qualified handler(s) to inspect the specified areas once each month, plus up to six additional on-demand dog inspections per year. Before service, the Contractor shall provide the Government POC copies of current certifications for each dog and handler.

The Contractor shall treat areas identified through inspection using appropriate methods, including heat treatment and pesticide treatment when appropriate and approved. Heat treatment shall be provided on demand up to two times per year, as reflected in Exhibit 3.

10.2 Indoor Trapping and Rodent Control

As a general rule, rodent control inside occupied buildings shall be accomplished with trapping devices. Traps shall be routinely cleaned, maintained, and checked on a schedule approved by the Government POC. The Contractor shall remove and dispose of trapped rodents and carcasses off-site in an appropriate and lawful manner.

Interior rodenticides may be used only in exceptional circumstances when essential for adequate control and only with prior approval from the Government POC. Rodenticides shall be inaccessible to children, patients, pets, wildlife, and other non-target organisms or placed in EPA-compliant tamper-resistant bait boxes. Exterior applications should emphasize direct treatment of rodent burrows when feasible.

10.3 Bait Boxes and Trap Log

Bait-box service frequency shall reflect the level of infestation. All bait boxes shall be maintained in accordance with EPA requirements and the following controls:

Place boxes out of general view where routine operations will not disturb them.

Securely lock or fasten all lids.

Anchor each box to the floor, ground, wall, or another immovable surface.

Place bait only in the baffle-protected feeding chamber, never in the runway.

Label the inside of each box with the Contractor's business name and address and date it at installation and each servicing.

The Contractor shall maintain an electronic system, preferred, or paper log of all bait stations and traps showing location, placement date, service date, and activity. The Government shall have access to this log upon request.

11. Initial Building Inspection

The Contractor shall complete a thorough initial inspection of each covered building and site at least five working days before the contract start date, unless the Contracting Officer approves another schedule. The inspection shall evaluate pest-control needs and identify problem areas, equipment, structural features, sanitation conditions, and management practices that contribute to infestations. Access shall be coordinated with the Government POC, who will identify restricted areas and special scheduling requirements.

12. Contractor Personnel and Applicator Qualifications

Throughout contract performance, all Contractor personnel performing on-site pesticide application shall maintain current certification as Commercial Pesticide Applicators in the category or categories required by the State of Iowa for industrial, institutional, structural, and health-related pest control. Uncertified individuals shall not apply pesticides under this contract.

The Contractor shall provide copies of required applicator certifications to the Government POC before personnel begin work. The Contractor shall assign a primary technician to promote continuity of service and maintain qualified supervisory coverage for backup, replacement, and temporary personnel.

Contractor personnel are employees of the Contractor and shall not be considered Government employees. The Contractor is solely responsible for supervision, compensation, benefits, insurance, employee protection, and compliance with applicable labor and safety requirements.

13. Badging, Security, Identification, and Parking

Before beginning work, the Contractor shall provide the Government POC a list of personnel expected to enter VA facilities. Contractor personnel shall comply with all VA security policies, screening requirements, rules, regulations, and procedures. Personnel who cannot satisfy applicable access or clearance requirements shall not perform work under this contract.

Contractor personnel shall check in as directed and obtain required access badges from VA Police or the designated issuing office. Badges shall be safeguarded, displayed facing forward at or above the waist, and returned as directed. Lost, stolen, or damaged badges shall be reported immediately.

Contractor personnel shall wear visible company identification, park only in designated areas, and coordinate parking questions with the Government POC. The Government does not validate or reimburse parking violations. Tobacco use and possession of weapons are prohibited except as permitted by VA policy. Containers, including tool kits, may be subject to inspection. Violations may result in removal from the facility or other enforcement action.

14. Hours of Operation and Federal Holidays

Normal business hours are 7:30 a.m. to 4:30 p.m. Central Time, Monday through Friday, excluding Federal holidays. Some tasks may require performance outside normal hours as shown in Exhibit 3 or as coordinated with the Government POC. Treatment of food-service, patient-care, research, surgical, and other specialized areas shall be scheduled in advance with the Government POC.

The following Federal holidays are observed:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday (Presidents Day) Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day specifically declared a Federal holiday by the President of the United States will also be observed. When a holiday falls on a Saturday, the preceding Friday is normally observed; when it falls on a Sunday, the following Monday is normally observed.

15. Callback Requirements

Emergent Calls. Within two hours after notification by the Contracting Officer or authorized designee, the Contractor shall return the call, coordinate the response, and schedule IPM services needed to correct the emergent condition. Callback service shall be provided at no additional charge to the Government.

Non-Emergent Calls. The Contractor shall respond and report within the timeframe mutually agreed upon with the Government POC for unscheduled, non-emergent services, at no additional charge to the Government.

Retreatment. When a previously treated area demonstrates inadequate control, the Contractor shall promptly submit a corrective plan and retreat the area as directed, at no additional charge to the Government.

16. Restrictions on Pest-Control Materials

Use only products registered and labeled for the intended application and permitted by applicable law and VA requirements.

Obtain Government POC approval before using rodenticides, traps, or pesticides in restricted or sensitive locations.

Provide current product labels and Safety Data Sheets (SDS), including trade name, chemical name, active ingredients, application strength, EPA registration information, and emergency/antidote information, before initial use and whenever products change.

Do not mix or prepare pesticides inside VA buildings unless specifically approved and permitted by product labeling and applicable requirements.

Keep Contractor vehicles containing pesticides, traps, or application equipment locked and secured while on VA grounds.

Do not dispose of pesticides, containers, carcasses, or pesticide-contaminated materials on VA property except as expressly directed by the Government POC or GEMS representative.

17. Removal of Dead Animals and Droppings

The Contractor shall recover and lawfully dispose of trapped, dead, or dying pests and animals, including rodents, birds, bats, and other vertebrates, during each service visit and whenever reported and directed by the Government POC. Removal shall include appropriate cleanup of associated droppings or contaminated material when within the scope of pest-control response and shall be performed using suitable personal protective equipment and infection-control precautions.

18. Storage and Disposal

No pest-control materials or equipment shall be stored at a VA facility while the operator is absent unless the Government POC provides express written approval. The Contractor shall not dispose of excess pesticides, pesticide containers, or contaminated materials on medical-center premises except as specifically authorized by the Government POC or GEMS representative. The Contractor remains responsible for all lawful off-site transportation and disposal.

19. Contractor Reporting

Contractor personnel shall sign in at the beginning of each work period and sign out at completion at the location designated by the Government POC. Upon sign-in, the Contractor shall provide a tentative itinerary for approval.

After each scheduled or unscheduled service, the Contractor shall submit a service report that includes, at a minimum:

Name and business address of the individual who performed the inspection or service.

Date and time of service and each location inspected, identified by building, area, and room number when applicable.

Condition and evaluation of each inspected area and observed pest activity.

Areas treated, target pest(s), and treatment method.

Pesticide brand name, manufacturer, EPA registration number, application rate or amount, and total area treated.

Trap, bait-station, ILT, drain-treatment, and bed-bug inspection activity, as applicable.

Recommendations for sanitation, exclusion, structural repair, or operational changes.

Follow-up actions required, responsible party when known, and proposed completion date.

The Contractor shall supply, complete, and submit all other reports required by Federal, State, or local law and all contract-related reports reasonably requested by the Government.

20. Special Provisions for Sensitive Areas

20.1 Food-Handling Areas

Treat food-handling areas only when food is not being held, processed, prepared, or served and when the area is not occupied by facility employees. Contractor personnel shall not enter an elevator occupied by food-service equipment while carrying pesticides or application equipment.

20.2 Patient-Occupied Areas

Use products and methods with the lowest practical volatility and odor and coordinate treatment to protect patients, visitors, and staff, including individuals with special health needs.

20.3 Critical Areas

Before applying pesticides in critical areas, the Contractor shall submit the proposed products and methods to the Government POC for approval. No substitution shall be made without approval. Critical areas include, as applicable:

Pharmacy Research facilities Operating rooms Intensive care units Respiratory-care areas Sterile Processing Service (SPS) Cardiac catheterization and interventional radiology laboratories When space treatment is authorized in a critical area, the Contractor shall use only an approved method and equipment consistent with the product label, applicable law, infection-control requirements, and the Government-approved treatment plan.

21. Interference with Normal Functions

Contractor personnel shall interrupt, postpone, or relocate work whenever necessary to avoid interfering with patient care; facility operations; utility or fire-protection systems; or passage of patients, personnel, equipment, and carts. Work shall resume only when coordinated with the Government POC or responsible facility representative.

22. Structural Modifications and Recommendations

Throughout performance, the Contractor shall advise the Government POC of structural, sanitary, and procedural modifications that could reduce pest food, water, harborage, or access. The Contractor remains responsible for adequate pest suppression regardless of whether the Government implements a recommendation. Structural repairs are not included unless separately authorized. Minor caulking or sealing may be performed only with prior Government POC approval.

23. Program Evaluation, Quality Control, and Acceptance

23.1 Government Evaluation and Acceptance

The Government POC will continually evaluate contract progress, effectiveness, safety, reporting, and compliance. The Contractor shall promptly correct identified deficiencies. The Government POC is responsible for technical inspection and acceptance; final contractual authority remains with the Contracting Officer.

23.2 Contractor Quality Control Program

No later than five working days before the contract start date, the Contractor shall submit a complete quality-control plan to the Contracting Officer. At a minimum, the plan shall include:

Inspection System: A system covering every required service and designed to detect and correct deficiencies before performance becomes unacceptable.

Checklist: A quality-control checklist covering each serviced building or site and each required task, for use during scheduled and unscheduled inspections.

Quality-Control File: Records of all Contractor inspections and corrective actions, maintained throughout the contract and available to the Government upon request.

Inspector(s): Names and roles of the individuals responsible for quality-control inspections.

24. Safety Requirements

The Contractor shall take all precautions reasonably necessary to protect patients, visitors, VA employees, Contractor personnel, property, and the environment. The Contractor shall comply with product labels, SDS requirements, applicable OSHA standards, facility infection-control and life-safety requirements, and directions issued by the Contracting Officer or authorized designee. The Contractor shall immediately report spills, exposures, injuries, property damage, and unsafe conditions and shall promptly correct any identified noncompliance.

25. Records Management and Privacy

Contractor records created, received, maintained, or delivered in performance of this contract may constitute Federal records. The Contractor shall comply with applicable Federal records-management laws and regulations, VA records policies, the Privacy Act of 1974, the Freedom of Information Act, and National Archives and Records Administration requirements.

The Contractor shall protect non-public information; limit disclosure to authorized personnel with a need to know; immediately notify the Contracting Officer of inadvertent or unauthorized disclosure, loss, alteration, or destruction; and shall not remove, retain, sell, disseminate, or destroy Government records except as authorized in writing and permitted by applicable records schedules. These requirements shall flow down to applicable subcontracts.

26. Invoicing

Invoices shall be submitted monthly in arrears in accordance with the contract's invoicing instructions. All VACIHCS services performed during the month shall be consolidated on one monthly invoice, with separate contract line items identified as applicable. The Contractor shall not submit separate invoices during the same month for bed bug treatment, detection-dog services, heat treatment, or other covered services unless the Contracting Officer authorizes otherwise.

Payment Remittance: Submit electronic invoices through the system identified in the contract and current VA invoicing instructions. Contractor support information will be provided in the solicitation or award documentation.

SECURITY

No security language(s) requested by the Information System Security Officer (ISSO).

PRIVACY

National Archives and Records Administration (NARA) Records Management Language for Contracts

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

a. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

b. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

c. The Government Agency owns the rights to all data/records produced as part of this contract.

d. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

e. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

f. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

g. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

EXHIBIT 1 - AREAS TO BE SERVICED

Iowa City VA Health Care System, 601 Highway 6 West, Iowa City, Iowa 52246

EXHIBIT 2 - CAMPUS MAP

EXHIBIT 3 - TASK AND FREQUENCY CHART

EXHIBIT 4 - INSECT LIGHT TRAP LOCATIONS

Spreadsheet information shall be completed during or after the initial walkthrough. Venus ILT locations will be documented below or in an approved electronic attachment.

END OF PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Integrated Pest Control Service In Accordance With (IAW) the Performance Work Statement (PWS) Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Bed Bug Detection Canine Service - Monthly Inspection IAW the PWS

POP Begin: 11-01-2026 POP End: 10-31-2027

Additional Bed Bug Detection Canine Service - On-Demand

POP Begin: 11-01-2026 POP End: 10-31-2027

Bed Bug Heat Treatment - On-Demand

POP Begin: 11-01-2026 POP End: 10-31-2027

Insect Light Trap (ILT) - Furnish/Install/Service as Required

POP Begin: 11-01-2026 POP End: 10-31-2027

Integrated Pest Control Service In Accordance With (IAW) the Performance Work Statement (PWS) Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028

Bed Bug Detection Canine Service - Monthly Inspection IAW the PWS

POP Begin: 11-01-2027 POP End: 10-31-2028

Additional Bed Bug Detection Canine Service - On-Demand

POP Begin: 11-01-2027 POP End: 10-31-2028

Bed Bug Heat Treatment - On-Demand

POP Begin: 11-01-2027 POP End: 10-31-2028

Insect Light Trap (ILT) - Furnish/Install/Service as Required

POP Begin: 11-01-2027 POP End: 10-31-2028

Integrated Pest Control Service In Accordance With (IAW) the Performance Work Statement (PWS) Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029

Bed Bug Detection Canine Service - Monthly Inspection IAW the PWS

POP Begin: 11-01-2028 POP End: 10-31-2029

Additional Bed Bug Detection Canine Service - On-Demand

POP Begin: 11-01-2028 POP End: 10-31-2029

Bed Bug Heat Treatment - On-Demand

POP Begin: 11-01-2028 POP End: 10-31-2029

Insect Light Trap (ILT) - Furnish/Install/Service as Required

POP Begin: 11-01-2028 POP End: 10-31-2029

Integrated Pest Control Service In Accordance With (IAW) the Performance Work Statement (PWS) Contract Period: Option 3 POP Begin: 11-01-2029 POP End: 10-31-2030

Bed Bug Detection Canine Service - Monthly Inspection IAW the PWS

POP Begin: 11-01-2029 POP End: 10-31-2030

Additional Bed Bug Detection Canine Service - On-Demand

POP Begin: 11-01-2029 POP End: 10-31-2030

Bed Bug Heat Treatment - On-Demand

POP Begin: 11-01-2029 POP End: 10-31-2030

Insect Light Trap (ILT) - Furnish/Install/Service as Required

POP Begin: 11-01-2029 POP End: 10-31-2030

Integrated Pest Control Service In Accordance With (IAW) the Performance Work Statement (PWS) Contract Period: Option 4 POP Begin: 11-01-2030 POP End: 10-31-2031

Bed Bug Detection Canine Service - Monthly Inspection IAW the PWS

POP Begin: 11-01-2030 POP End: 10-31-2031

Additional Bed Bug Detection Canine Service - On-Demand

POP Begin: 11-01-2030 POP End: 10-31-2031

Bed Bug Heat Treatment - On-Demand

POP Begin: 11-01-2030 POP End: 10-31-2031

Insect Light Trap (ILT) - Furnish/Install/Service as Required

POP Begin: 11-01-2030 POP End: 10-31-2031

B.4 DELIVERY SCHEDULE

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

601 Highway 6 West Iowa City, IA 52246

USA

36C26327Q0030

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a…