36C26326Q0830.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

4801 VETERANS DRIVE

SAINT CLOUD MN 56303

POINT OF CONTACT*

Contracting Officer Traci Johannes traci.johannes@va.gov

PLACE OF PERFORMANCE

One Veterans Drive

Minneapolis MN

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Before responding please carefully read and consider the following:

BRAND NAME ONLY Quantity 12 Surfacide UVC Decontamination Emitter units for the Minneapolis VA. This is a Sources Sought Announcement Only and no solicitation is currently available. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this Sources Sought Notice, a solicitation announcement may be posted. A response to this Sources Sought Notice is not an adequate reply to a potentially forthcoming solicitation.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. Furthermore, the Government reserves the right to cancel this requirement at its discretion. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing, size standard is 1,250 employees. NOTE: Please ensure that the System for Award Management (SAM) indicates this NAICS code if you are interested in the requirement.

As this is a service and/or supply acquisition with an estimated total contract cost over the Simplified Acquisition Threshold, the Small Business Administration and the Federal Acquisition Regulation have Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “…will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/part-52.

This acquisition may also be subject to the Service Contract Labor Standards, see FAR 37.107. Additional information is accessible at SAM.gov | Wage Determinations. This acquisition may also be subject to the Nonmanufacturer Rule, see FAR 52.219-33.

Description of Supply/Services

· See attached Statement of Work

Interested firms with the capability of providing the requirement, per applicable subcontracting rule limitations and nonmanufacturer rule, shall submit capability statements so the Government can determine the firm’s experience and capability to provide the requirements. Failure to demonstrate the capability of providing the requirement in response to this market survey may affect the Government’s review of the industry’s ability to perform or provide these requirements.

Firms shall include the following information with their responses:

1. Organization name, unique entity identification (UEI) number, address, socioeconomic category of your firm under the NAICS, email address of a point of contact who can verify the demonstrated capabilities, website address, and telephone number.

2. Capability statement demonstrating the ability to meet the specialized requirements stated in the Statement of Work (see attached) and their expertise in the above-described areas in sufficient detail, including any other specific and relevant information.

3. Copies of any agreements with companies/manufacturer(s) showing authorization to provide required products / services.

4. Small Business respondents indicate the estimate of services/supplies to be subcontracted.

a. What percentage of services/supplies (estimated) would the company perform as the Prime Contractor? __________________%

b. What percentage of services/supplies (estimated) would the company subcontract to other firms? __________________%

5. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category.

a. Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. If the product is a US domestic end product, write in USA for the item's country of origin.

6. State whether any of the requested services/supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

7. Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery) Only firms seriously interested and truly capable should send their information described above and any questions by email to traci.johannes@va.gov no later than 5:00PM Central Time, June 19, 2026.

Specifications/Salient Characteristics BRAND NAME ONLY BASIS: Surfacide UV Decontamination Emitters

1. An FDA-cleared, class II medical device for Whole Room Microbial Reduction.

2. A continuous 254nm wavelength UV-C system.

3. The Whole Room Microbial Reduction system is be able to combine multiple emitters into one single system, operating together or as single emitters operating independently. This is beyond just having multiple emitters in one room. The microbial reduction system is be able to maximize the effectiveness of each emitter to significantly reduce shadows in a single operation.

4. The system accomplishes unattended Whole Room Microbial Reduction to all surfaces within direct line of site and within the effective distance as stated in the manufacturers labeling in a single, uninterrupted cycle without a need for repositioning or movement of the emitters.

5. The system can deliver the effective dose of energy per the systems labeling for total delivered energy during a single cycle without the need for repositioning. No staff interaction is required to move or adjust emitters designed for use with the multiple UV-C emitters for room coverage in a single operation. The system is capable of overcoming shadows and maximizing proximity to all surfaces

6. The system of multiple UV-C emitters incorporates a UV-C concentrator for increased energy dosage and intensity. This process is controlled by the system and not have any staff interaction.

7. The system is able to pause a cycle during normal operation and continue the cycle without having to start over from the beginning.

8. The UV-C system has a feature to apply "targeted" microbial reduction with safe continuous energy delivered unilaterally in a single direction from multiple emitters while safely ensuring that no UV-C energy is delivered outside of the chosen disinfection area.

9. The system incorporates a process for control of emitter’s from outside the room when starting the system for employee safety. This control includes starting and stopping the system and reporting the status and operations information. The operator does not have to enter the room for any reason while the system is operating. All functions is controlled from the control device.

11. The system incorporates three motion sensors within a single room for use on multiple entry/exit points for added safety. The system incorporates multiple motion sensors with Passive Infrared motion detection and movement detection by an accelerometer/gravimeter in order to ensure staff safety and avoiding false starts or stops. Additionally, motion sensors are activated prior to turning on the UV-C lights to ensure that the UV-C lights cannot be turned on if motion is detected.

12. The system uses Bluetooth technology to connect to the tablet to operate the emitters wirelessly.

13. The system employs LTE Wi-Fi connectivity, without the need to use the hospital WiFi network, allowing "Cloud" connectivity for maintaining and monitoring performance, archive capability and remote accessibility.

14. Includes all applicable technical specifications, studies and white papers as evidence of meeting these requirements.

15. The product is made in the United States of America

16. The technology is manufactured by an ISO 13485 registered facility.

Sources Sought Notice