36C26326Q0825 0001 final.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

To all Offerors/Bidders

36C26326Q0825

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-28-2026 12PM MDT

X 1

The purpose of this amendment is to:

1. Incorporate vendors questions and answers into the solicitation and provide all related project files.

2. Extend the RFQ closing date to 8/28/2026 12PM MT.

3. Offer a site visit to both campuses. See page 2 for site visit details.

4. Incorporate FAR 52.237-1 Site Visit, into the solicitation.

5. All other terms and conditions remain unchanged.

Traci Johannes

Contracting Officer

See all amendment attachments and site visit details below.

36C26326Q0825 AMENDMENT 0001

52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

Pre-bid Site Visit Information

For the Asbestos Re-Baseline effort, VA staff will be available at both campuses to escort interested parties. A 100% escort is required. The site visit is offered at no cost to the Government. All interested offerors shall RSVP to Justin Erdley at Justin.Erdley@va.gov. Any and all questions regarding this solicitation shall be submitted to the Contract Specialist at Justin.Erdley@va.gov.

• For August 20th:

Arrival 0900 MT

Location: Fort Meade VAMC, 113 Comanche Road, Fort Meade, SD 57741, Meet at Building 89.

• For August 21st

Arrival 0900 MT

Location: Hot Springs VAMC, 500 N. 5th Street, Hot Springs, SD 57747, Meet at Building 14.

mailto:Justin.Erdley@va.gov

36C26326Q0826 Amendment 0001

Vendor Question VA Answer QUESTION 1: Campus maps highlighting all buildings and structures included in the asbestos baseline survey scope. Please identify each structure by building number or name.

Fort Meade campus is reflective of 83 buildings. Building inventory lists provided.

QUESTION 2: Existing floor plans or building schematics for the structures included in the scope, preferably showing building numbers, individual floors, room numbers, and approximate square footage.

CAD drawings are available for both campuses and updated. PDF drawings are available for both campuses.

QUESTION 3: A complete building inventory identifying the building number/name, square footage, number of floors, and general use of each structure.

Please see the building inventory lists provided.

QUESTION 4: The Statement of Work indicates that the COR is to provide building schematics and related files as needed for reference. Please confirm whether these documents can be provided before the quotation deadline to assist offerors in estimating the inspection, sampling, mapping, staffing, and scheduling effort

CAD drawings are available. PDF drawings are available. VA will supply available records.

QUESTION 5: If existing floor plans are not available for every structure, please confirm whether the contractor is expected to field-measure and create new base floor plans from scratch or whether suitable drawings are to be provided after award for annotation with homogeneous areas and sample locations.

Base drawings are available for all buildings. Variations in specificity are subject on a campus-by-campus basis.

Latest edition of AutoCAD preferred; Revit not required.

Vendor Question VA Answer

QUESTION 6: The RFP states the Fort Meade Campus has 80 buildings, however, by the satellite view this number does not appear accurate. Can you please confirm

Fort Meade campus is reflective of 83 buildings, please see the building inventory lists provided.

the total number and, if it is 80, provide a schematic showing their locations.

QUESTION 7: Does the VA have up to date CAD drawings for all buildings at both campuses?

CAD Drawings are available for both campuses and updated.

QUESTION 8: Are the CAD drawings layered and will the VA expect the asbestos drawings to be layered?

CAD Drawings are layered, and expected to be layered.

QUESTION 9: Does the VA have up to date PDF drawings for all building at both campuses?

Available records show that PDF drawings are available for both campuses.

QUESTION 10: “Re-Baseline” / Initial Survey The pricing schedule describes CLIN 0001 as a “Re-Baseline Asbestos Survey,” while the SOW calls for a comprehensive asbestos survey and new inventory. The SOW also indicates that the 1988 Baseline Survey, 2009 Asbestos Management Plan, and subsequent limited surveys are for reference only.

• Should we interpret the requirement as a new initial/baseline survey from scratch for all approximately 120 buildings, without relying on previously identified homogeneous areas or prior sampling?

• Alternatively, is the intent to update/re-establish the existing inventory, using prior survey and analytical information where still valid, supplemented with new inspection and sampling?

• Is the existing asbestos information considered incomplete, outdated,

• All available documents should be considered accurate, however, outdated. Any usable previously identified homogenous areas, asbestos containing through lab analysis, or identified as presumed asbestos containing materials (either visually labelled or documented) would be acceptable for this re-baseline effort.

• A number of limited surveys have been performed, however not accurately reflected in the AMP. Any available surveys of this nature, including the 2009 AMP inaccurate, or otherwise unsuitable for continued use due to abatement or renovation activities not reflected in current records?

QUESTION 11: Previous Surveys / Existing Management Plan

• Can the VA provide the existing baseline asbestos survey and/or the current Asbestos Management Plan for review prior to quotation?

• The SOW references the 1988 baseline, the 2009 AMP, and supplemental surveys from 2014–present. If available, these documents would help us understand the quality of existing information.

• Is the current asbestos inventory maintained in a digital format (database, spreadsheet, or similar)?

VA will supply available records, the Contractor is expected to create and maintain a Procore construction management account for document sharing and other features, as well as supporting subsequent projects.

Currently the current asbestos inventory is maintained through many electronic documents and AMP binder, in which records are outdated per VHA Directive 7714 and in many files. The binders are compiled through the multitude of individual files (pdf and excel formats).

QUESTION 12: Abatement and Renovation Records

• Does the VA maintain abatement, removal, repair, encapsulation, enclosure, or other response-action records as part of the AMP or facility records?

• If so, can those records be made available to prospective offerors and, upon award, to the contractor?

• Has the asbestos inventory been consistently updated to reflect abatement and renovation activities?

• Is the re-baseline being conducted in anticipation of planned renovation, demolition, modernization, or capital improvement work? If so, any available scope/schedule information would help clarify the level of detail expected.

• The VA maintains abatement, removal, repair, encapsulation, enclosure records.

• Available records can be made available to ensure the most accurate update to the asbestos management plan.

• The re-baseline is being conducted to adhere to VHA Directive 7714, in which the periodic surveillance and triennial surveys are not current. No major unidentified projects impacting asbestos abatement

QUESTION 13: Existing Drawings / “Editable” Drawing Requirements The SOW requires homogeneous areas and

Revit is not expected to be utilized. The latest edition of AutoCAD is the preferred method for drawings.

sample locations to be depicted on floor plans and references “editable drawings.”

• How does the VA define “editable drawings”? Are CAD/DWG or Revit files required, or are electronically marked-up PDF drawings acceptable?

• If usable base drawings are not available for certain structures, will the VA accept field-developed diagrammatic floor plans for documenting homogeneous areas and sample locations?

• If possible, can the VA provide one or two representative examples of existing building drawings to illustrate expected format and detail?

Base drawings, synonymous with foot print drawings are available are available for all buildings. Variations in specificity are subject on a campus by campus basis.

QUESTION 14: ACM Labeling – Locations and Materials The SOW references labeling accessible ACM, including TSI at six-foot intervals.

• Is the labeling intent primarily focused on maintenance/service areas (mechanical rooms, pipe chases, above-ceiling spaces, etc.)?

• Or should ACM located in normally occupied/public areas also be physically labeled?

• Please clarify whether finish materials such as plaster, surfacing material, floor tile, ceiling tile, mastics, etc., require physical labels, or whether they are to be documented through inventory and floor plans only.

• For accessible TSI, please confirm that the six-foot interval applies along the full accessible length of the material.

Labeling is primarily focused on maintenance service areas (mechanical rooms, boiler rooms). Most of the piping in the facility is labeled, which includes some administrative areas, common walkways, and mechanical spaces. Labels that are currently affixed will aid in the quantification effort. It is not expected to label above ceiling and finish materials described are not required for labeling and recorded through inventory/drawings/floor plans.

QUESTION 15: Existing ACM Labels / Return Labeling

• Where compliant ACM labels already exist, may they remain in place, or must they be replaced as part of the re-baseline effort?

• Our assumption is that new labels would be installed after laboratory confirmation of asbestos-containing homogeneous areas, requiring return visits. Please confirm this is consistent with VA expectations.

• If available, does the VA have approximate quantities or linear footage of existing TSI/ACM that is unlabeled or requires replacement labeling?

Compliant labels may remain in place.

Labeling is to be installed following confirmation, whether presumed or analytically.

The majority of the piping is labeled, or is traceable to labeling when in enclosures, or chases. Above ceiling labeling is not required, when traceable to labeled materials.

QUESTION 16: Label Type / Attachment

• Does the VA have preferred or approved label/tag manufacturers, specifications, or attachment methods beyond the warning text in the SOW?

• Where adhesives may not last 20 years, are mechanically attached tags acceptable?

• The SOW requires Class IV procedures and HEPA-vacuuming of TSI prior to label application. Please confirm this applies to all TSI being labeled.

Warning labels should be attached similarly in accordance with 40 CFR 763.95, located in routine maintenance areas (e.g. mechanical spaces, boiler rooms). This shall include:

(1) Friable ACBM that was responded to by a means other than removal.

(2) ACBM for which no response action was carried out.

(b) All labels shall be prominently displayed in readily visible locations and shall remain posted until the ACBM that is labeled is removed.

(c) The warning label shall read, in print which is readily visible because of large size or bright color, as follows:

CAUTION: ASBESTOS. HAZARDOUS. DO

NOT DISTURB WITHOUT PROPER

TRAINING AND EQUIPMENT.

Mechanically attached tags are acceptable.

QUESTION 17: Bulk Sampling / Laboratory Analysis The SOW states that sample costs will be

• Please provide per-sample unit pricing for bulk asbestos sample laboratory analysis within your CLIN 0001 pricing submission as a separately listed unit rate (for based on actual quantities determined through homogeneous area identification.

• How would the VA like the per-sample unit price presented in the quotation?

• How will actual sample quantities be authorized and compensated?

• Should the unit price cover standard PLM only, or should point counting, TEM, multi-layer analysis, or expedited turnaround be included?

example, “Bulk Sample – PLM Standard Analysis (per sample):

$___”). This unit pricing is not included in the CLIN 0001 lump-sum amount and will be evaluated separately for reasonableness.

• Actual sample quantities will be determined during the survey based on homogeneous areas and in consultation with the COR. The COR will authorize sample quantities during field work. Compensation will be based on the COR-approved sample count multiplied by the per-sample unit rates submitted in the quotation.

• PLM is acceptable per 40 CFR

763.87. No point counting, TEM or

expedited turnaround is anticipated. As for multi-layer analysis. Distinction between asbestos containing and non-asbestos containing layers should be made (i.e. floor tile and mastic).

All sampling that is approved shall be done in as discreet of a manner as practicable and no roofing sampling will be expected

QUESTION 18: 120-Day Completion Requirement Please confirm whether the 120-calendar-day completion requirement covers the entire re-baseline effort, including:

• Initial inspection and sampling

• Laboratory analysis

• Return visits for ACM labeling

• Floor-plan preparation and markup

• Photographs and data compilation

• Inventory/database development

The 120-Day completion covers the re-baseline effort for deliverables and is expected to follow the completion of field work.

Periodic surveillance is expected following the completion of the re-baseline (i.e.

when the management plan is in effect).

Example, if the management plan is in effect February 2027, the 6-month periodic is expected to occur in August 2027.

• QA/QC

• All final reporting and deliverables

Additionally, please confirm that the first six-month surveillance inspection (included separately in the base period) is not intended to occur within the initial 120-day baseline completion window.

QUESTION 19: Site Access / Multiple Field Teams To meet the 120-day schedule across approximately 120 buildings, multiple field teams may need to work concurrently.

• Can the VA support multiple inspection teams with escorts simultaneously?

• Are any buildings expected to have substantial access restrictions (security, shutdowns, infection control, occupied patient-care areas, etc.) that may significantly affect field productivity?

The VA can support multiple inspection teams with escorts simultaneously.

Some patient care areas and other security areas may pose a barrier for timely completion. It is the intent of the VA that disruption or restrictions are limited in scope, coordination with impacted areas would be expected prior to field work commencing or determined at the start of field work. Program records reflect abatements and those areas would be considered non-asbestos based on records, thus areas in which field work would not be required.

Any residential quarters will be coordinated with the tenant for access through the Quarters Coordinator

Example, second floor B113, current project has the Med/Surgery area as prior grey to grey