36C26326Q0673.docx

SUBJECT*

Notice of Intent to Sole Source – Cable, Internet, Phone, and Digital Music Services for the VA Black Hills Health Care System – Fort Meade Campus

GENERAL INFORMATION

SET-ASIDE

BLACK HILLS HEALTH CARE SYSTEM

FORT MEADE CAMPUS

113 COMANCHE RD

FORT MEADE SD

CONTACT INFORMATION

NETWORK CONTRACTING OFFICE 23

316 ROBERT STREET N, SUITE 506

SAINT PAUL MN 55101

POINT OF CONTACT*

Contracting Officer Alisha Milander Alisha.Milander@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

This Notice of Intent is provided to advise that the Government intends to solicit and negotiate a sole source, Firm-Fixed Price contract with only one source, Midcontinent Communications, to provide Cable, Internet, Phone, and Digital Music Services to the VA Black Hills Health Care System – Fort Meade Campus.

This contract action is for services for which the Government intends to solicit and negotiate a Sole Source award under the authority of RFO 12.201‑1, which permits the use of simplified procedures for commercial acquisitions.

This notice of intent to award a sole source contract is not a request for competitive proposals. However, in accordance with RFO Part 5 – Publicizing Contract Actions, all responsible sources that feel they can meet the Government’s requirements detailed above may submit a capability statement which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested party’s bona-fide capabilities for fulfilling the requirement and must include the organization’s System for Award Management (SAM) Unique Entity ID (UEI), and the Taxpayer Identification Number (TIN), along with documentation verifying the vendor’s authorized distributor/reseller status, if applicable. All offerors must have an active registration in SAM at www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will be retained as Market Research.

All responses must be received by 12:00 PM Central Time on Wednesday, May 13, 2026.

Responses shall be submitted electronically to Alisha Milander via email at Alisha.Milander@va.gov. Fax responses and Telephone inquiries will not be accepted.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: [REDACTED]

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office, 316 Robert St N, Ste 506, St. Paul, MN 55101 Requesting Activity: Department of Veterans Affairs, Black Hills VA Health Care System, Fort Meade Campus, 113 Comanche Rd, Fort Meade, SD 57741

2237: [REDACTED]

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This procurement is for Cable, Internet, Phone, and Digital Music Services. The Black Hills Health Care System (BHHCS) requires cable TV services at the Fort Meade (FM) Veterans Administration (VA) hospital buildings and the Rapid City Clinic. Additional services required include non-enterprise internet services and DMX broadcast digital music to meet the needs of the BHHCS-FM, MRI Room for patient environment of care enhancements, and the Daycare.

Estimated Amount: [REDACTED] for a Base + 4 Option Years Contract

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

As one aspect of the package, the government’s internet requirement is specifically for DSL. The infrastructure of the facilities would need to be upgraded at a significant capital cost to enable other types of internet to be provided to the facilities. As another aspect of the package, there is only one cable tv provider in the Fort Meade market who can provide traditional cable TV. See Section 4 below. Nothing that the patients themselves use, such as cable tv, can be supported by the Office of Information and Technology (OIT) nor can it run on the BHHCS-FM network. So in order to use internet tv, the mission partner would have to pay to install a completely new network, which would be very costly. The only vendor who provides all of the required services for this package in the Fort Meade market is Midcontinent Communications. A sole source award will be issued to this vendor to meet the government’s needs.

4. Description of market research conducted and results or statement why it was not conducted:

The SBA Small Business database was searched resulting in 353 SDVOSB vendors and 395 VOSB vendors performing services under NAICS 517111. A sources sought was published on 04/27/2026 with responses due on 05/04/2026 at 12:00pm Central Time. Although three vendors sent in submissions to the sources sought for this procurement, not one of the three vendors were found responsive to the sources sought as none of the three vendors indicated that they provide both DSL internet and traditional cable tv services as was stated in the Statement of Work included with the sources sought. See P11 - Memo SS Responses – ALM in the eCMS briefcase for further details.

5. [REDACTED]

Revision: 02 Effective Date: 12/30/2025 Page 4 of 4 Acquisition ID#: [REDACTED]