36C26326Q0632.docx
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- Solicitation number
- 36C26326Q0632
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office 23 for the Black Hills Health Care System Hot Springs Campus. The notice seeks market research information regarding the procurement of a commercial electric fryer and associated accessories, with responses due by May 6, 2026 at 5:00 PM Central Time. No contract awards will be made from this announcement; it is for information gathering purposes only.
The required equipment is a Vulcan Model 1ER50DF commercial electric floor fryer or equivalent product meeting specified salient characteristics, including a 50-pound capacity stainless steel fryer with filtration system, digital temperature controls (200°F to 390°F), built-in filtering motor and pump, four six-inch adjustable casters, and 208V/60/3-phase electrical specifications rated at 17kW and 52.0 amps. Delivery must be FOB Destination to the Hot Springs VA Medical Center (500 North 5th Street, Fort Meade, SD 57747) within 30 days after receipt of order, with coordination required through Ashley Horning at 605-720-7396. The vendor must coordinate with receiving personnel and conduct a site visit to verify logistics and loading dock access. Responses should include the organization's Unique Entity Identifier number, proof of capability, and answers to seven specific questions addressing socio-economic status, manufacturer status or authorized distributor documentation, country of origin certification, existing government contracts, small business compliance with 13 CFR 121.406, subcontracting plans, and estimated shipping and delivery timelines. All responses must be submitted via email to Contract Specialist Brian Whalen at brian.whalen-crichton@va.gov.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Commercial Electric Fryer for BlackHills VA - Hot Springs Healthcare System |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 52241 |
| SOLICITATION NUMBER* |
| 36C26326Q0632 |
| RESPONSE DATE/TIME/ZONE |
| 05-06-2026 17:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 7320 |
| NAICS CODE* |
| 333310 |
| CONTRACTING OFFICE ADDRESS |
| DEPARTMENT OF VETERANS AFFAIRS |
NETWORK CONTRACTING OFFICE 23
1303 5TH STREET, SUITE 300
CORALVILLE IA 52241
POINT OF CONTACT*
Contract Specialist Brian Whalen brian.whalen-crichton@va.gov 319-688-3754
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
VA Black Hills Health Care System
Hot Springs Campus
500 N 5th St
Hot Springs SD
| POSTAL CODE |
| 57747 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Black Hills Health Care System (HCS) – Hot Springs requires a commercial electric fryer and accessories with the Salient Characteristics listed in the Draft Statement of work below.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before May 6th, 2026. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
| 1. |
| Identify your organization's socio-economic category. |
| 2. |
| Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies. |
| 3. |
| Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_2). If the product is a US domestic end product, write in USA for the item's country of origin. |
| 4. |
| State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). |
| 5. |
| Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)). |
| 6. |
| State if subcontracting is contemplated for this requirement, what percentage of the requirement will be subcontracted and for what tasks. |
| 7. |
| Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery). |
*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
DRAFT Statement of Work (SOW) Commercial Electric Fryer – Brand‑Name‑or‑Equal (Vulcan 1ER50DF)
1.0 Introduction
This Statement of Work (SOW) outlines the requirements for purchasing a commercial electric fryer to support food service operations. The equipment must meet performance, safety, and consistency needs for high‑volume meal preparation.
Table 1 – Package Items Summary
| Item Number |
| Nomenclature |
| Quantity |
| Electric Floor Fryer, Model # 1ER50DF |
| Vulcan, Free Standing Electric Floor Fryer with filtration system |
| 1 |
| 4 adjustable castors, 6” overall height |
| Casters, Vulscr Set |
| 1 |
2.0 Scope
The Contractor shall furnish all labor, equipment, materials, transportation, and services necessary to deliver a fully functional commercial electric fryer. Work includes delivery, installation (if required), testing, and provision of documentation.
3.0 Applicable Standards
The fryer must comply with the most current versions of:
- UL 197, Commercial Cooking Appliances
- NSF/ANSI Standard 4
- OSHA electrical safety requirements
- ENERGY STAR certification when applicable
4.0 Requirements
4.1 Brand‑Name‑or‑Equal Requirement
The basis of design for this procurement is the Vulcan Model 1ER50DF commercial electric fryer. Equal products will be considered if they meet or exceed all salient characteristics listed below.
4.1.1 Brand Name
Vulcan Commercial Electric Fryer, Model 1ER50DF, or equal
4.1.2 Salient Characteristics
1 ea. Vulcan, 1ER50DF, Electric floor fryer with filtration system and (4) adjustable legs or equivalent:
1. Stainless steel cabinet and fry tank, 50 lb capacity, electric floor fryer
1. No larger than 15 ½” W, 34 3/8” D, 39 7/16” H
1. Twin fry baskets/stainless steel mesh with plastic coated handles
1. Solid state digital read temperature control with melt cycles. Adjustable temperature controls from 200˚F to 390˚F allowing for very consistent and precise controls.
1. 11/4” full port ball type drain valve
1. Built-in filtering system, motor and pump to circulate frying compound (draining/cleaning). Stainless steel mesh filter screen.
1. Hands free oil return line connection.
1. Push button switch to engage pump and motor.
1. Drain valve interlock switch to turn off heating elements when draining oil or lifting heating elements during cleaning
1. (4), 6” adjustable caters, (2) with brakes
1. Electrical: 208V/60/3-ph, 17kW, 52.0 amps, NEMA 15-60P plug-in (if possible)
1. Vulcan brand preferred to promote consistency of current fryers at DOM and Fort Meade kitchens (current model at DOM and Fort Meade is 2ER50DF).
1. Fryer equipment to be compatible with Vulcan fryer filters that are purchased for current fryer equipment.
Consistent operational use (cooking with standardized recipes and cleaning) with current fryer equipment (2ER50DF).
4.1.3 Required Documentation for Equal Products
Offerors must provide:
- Manufacturer technical datasheet
- Comparison showing compliance with salient characteristics
- Certifications (UL, NSF)
- Warranty documentation
- Product cut sheet
4.1.4 Determination of Equality
The Government will determine equality under FAR 52.211‑6.
4.2 Delivery
- Delivery shall be FOB Destination to the designated facility.
- Delivery required within 30 days ARO.
- Contractor must coordinate delivery with receiving personnel.
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA NFS POC Ashley Horning (Office): 605-720-7396 to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charged will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.
HOT SPRINGS VA MEDICAL CENTER
ATTN: HOSPITAL KITCHEN, BUILDING 53
500 NORTH 5TH STREET
FORT MEADE, SD 57747
4.3 Installation (If Required)
- Uncrate, position, and install equipment
- Connect electrical service (if permitted)
- Perform startup testing
- Remove debris
4.4 Training
Contractor shall train staff on:
- Operation and safety
- Preventive maintenance
- Troubleshooting
- Warranty procedures
4.5 Documentation
Contractor must supply:
- User and maintenance manuals
- Warranty certificates
- Parts lists
- Service contact
5.0 Performance Requirements
The fryer must:
- Reach and maintain set temperature within tolerance
- Operate safely with no leaks or faults
- Support continuous high‑volume use
6.0 Quality Assurance & Inspection
Government personnel will inspect the fryer upon delivery and installation for:
- Compliance with salient characteristics
- Damage-free condition
- Operational readiness
7.0 Period of Performance
One‑time delivery and installation. Warranty obligations continue as specified.
8.0 Deliverables
- Brand‑name‑or‑equal fryer
- Required accessories
- All documentation
- Installation and training (if applicable)
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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