36C26326Q0583 0001.docx

SUBJECT*

636-26-3-1048-0031 - Landauer Dosimetry - NWI (VA-26-00058924)

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS SD 57105

POINT OF CONTACT*

Contracting Officer Curt LaRose curt.larose@va.gov 605-336-3230 x7573

PLACE OF PERFORMANCE

4101 Woolworth AVE

Omaha NE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Answers to Technical Questions

1. What was the total value of the most recent dosimetry services contract for the NWI HCS (i.e., the predecessor contract to this requirement)?

The predecessor contract was a Firm Fixed Price contract with flawed pricing prompting this requirement to be resolicited as an Indefinite Delivery – Indefinite Quantity (IDIQ) contract.

2. What is the expected total number of program participants (badge wearers) across all three locations — Omaha (OVAMC), Lincoln (LVAMC), and Grand Island (GIVAMC)? The SOW references approximately 150 dosimeter badges; can you confirm whether this figure includes all badge types across all sites? There is a need for approximately 200 badges across all sites.

3. What is the expected number of Whole-Body dosimeters needed monthly?

4. What is the expected number of neutron-capable dosimeters needed monthly?

Zero, our current license scope does not require this type of monitoring.

5. What is the expected number of extremity rings needed monthly?

6. Is there an estimate of the number of unreturned dosimeters per month, based on historical experience? This information will assist in accurate pricing for replacement badges.

7. Are return postage-paid shipping labels required under this contract, or does the Government handle return shipping?

Yes, we require postage paid shipping labels

8. Is emergency dosimeter processing and analysis (within 24 hours of receipt) required under this contract? If so, should the cost of emergency processing be included in the monthly unit pricing, or priced as a separate line item?

Yes, emergency processing should be included as a separate line item

Statement of Work NWIHCS Imaging Radiation Dosimetry Contract

1. Background: Provide radiation safety badges (dosimeters) to NWIHCS employees who are exposed to radiation as a function of their employment, as well as environment monitors for specified areas of NWIHCS buildings that contain equipment which emits radiation.

2. Purpose of Project: To establish objective, technically defensible evaluation criteria for occupational radiation dosimetry services supporting a federal medical facility with extensive fluoroscopic, nuclear medicine, and research operations.

2.1. We currently order dosimeters through Landauer. We enter a 2237 to obligate the funds and then pay for them on a credit card out of FCP 023 when we are invoiced quarterly. We would like to streamline the ordering and invoicing process through the utilization of a contract.

3. Statement of Work

3.1. Description of Work: Contractor will provide dosimeters to all employees who are exposed to radiation as a function of their employment and for specified areas of the hospital requiring monitoring outlined by the Radiation Safety Officer. Frequency of monitoring will be quarterly or monthly as determined by Radiation Safety Officer and contractor will provide each monitor as ordered. Contractor will provide individual radiation dose reports from said dosimeters.

3.2. Schedule of Deliverables:

3.2.1. Period of Performance: 07/01/2026 – 07/01/2027

3.2.1.1. With option years 1, 2, 3, and 4

3.2.2. Description of Tasks and Associated Deliverables: Provide personal whole-body and extremity dosimetry badges as well as area monitoring badges and radiation dosimetry reports per Radiation Safety Officer weighted technical evaluation criteria.

3.2.3. Reports: Web-based portal availability to dosimetry reports.

3.3. Contractor Qualifications: Provide dosimeters meeting the regulatory rerequirements established in Title 10, of the Code of Federal Regulations, Part 20, “Standards for Protection against Radiation” (10 CFR Part 20) (Ref. 1), which requires licensees to determine and record occupational exposures to demonstrate compliance with dose limits for adults (including declared pregnant women), an embryo/fetus, and minors and to supply and direct the use of individual monitoring devices.

3.3.1. Hold current NVLAP accreditation for:

3.3.1.1. Whole-body dosimeters

3.3.1.2. Extremity dosimeters

3.3.2. Meet all applicable portions of:

3.3.2.1. ANSI N13 Series

3.3.2.2. ISO/IEC 62387 Standards

4. Evaluation and Award Factors:

4.1.1. Specialized skills, expertise, knowledge: Ability to detect and report as little as 1 millirem of radiation exposure, multi-element filter packs within OSL technology that allows for re-readability as well as discrimination of radiation energy and type (as explained in market research) and provide Multiple Employer Total Exposure Reports (METER).

4.1.1.1. Low-Dose Performance (Whole-Body Dosimetry) – High Weight

4.1.1.1.1. Minimum detectable dose

4.1.1.1.2. Minimum reportable dose

4.1.1.1.3. Ability to report and trend doses ≤1 mrem

4.1.1.1.4. Impact on ALARA tracking for low dose, high-frequency exposure groups Rationale: Low-dose sensitivity is critical for fluoroscopy staff, physicians, and long-term cumulative exposure assessment.

4.1.1.2. Extremity Dosimetry Accuracy & Robustness – High Weight

4.1.1.2.1. Detector technology (TLD vs. OSL)

4.1.1.2.2. Sensitivity at Hp(0.07)

4.1.1.2.3. Angular and energy response

4.1.1.2.4. Reliance on declared radiation field assumptions

4.1.1.2.5. Ability to adapt to changing clinical practice without loss of accuracy is dose reporting

4.1.1.2.6. Rationale: Extremity doses are among the most frequently challenged and scrutinized in medical radiation protection programs.

4.1.1.3. Energy Discrimination & Radiation Differentiation – High Weight

4.1.1.3.1. Ability to distinguish:

4.1.1.3.1.1. Photon energies across diagnostic ranges

4.1.1.3.1.2. Beta vs. photon exposure

4.1.1.3.2. Mixed-field performance

4.1.1.3.3. Algorithmic correction methods

Rationale: Medcal radiation fields are rarely monoenergetic or static.

4.1.1.4. Dosimeter Re-read Capability & Data Integrity – Moderate to High Weight

4.1.1.4.1. Ability to re-read dosimeters

4.1.1.4.2. Demonstrated signal stability

4.1.1.4.3. Validated correction factors for repeated reads

4.1.1.4.4. Documentation supporting forensic dose reconstruction

4.1.1.5. Radiation Dose Investigation & Adjudication Support – High Weight

4.1.1.5.1. Formal investigation workflows

4.1.1.5.2. ALARA exceedance analysis

4.1.1.5.3. Historical dose comparison

4.1.1.5.4. Expert technical support during:

4.1.1.5.4.1. NRC (Nuclear Regulatory Commission) inquiries

4.1.1.5.4.2. Worker compensation cases

4.1.1.5.4.3. Legal challenges

4.1.1.6. Institutional Experience in Federal Medical Settings – Moderate Weight

4.1.1.6.1. Demonstrated experience supporting:

4.1.1.6.1.1. VA facilities

4.1.1.6.1.2. Academic medical centers

4.1.1.6.1.3. Long-term occupational dose records

4.1.1.6.2. Continuity with historical dose methodologies

5. Program Office Point of Contact and/or Contracting Officer Technical Representative (COTR): Jonnie Altstadt, 402-995-3397, jonnie.altstadt@va.gov

6. Government Furnished Property: none.

7. Contractor Personnel Security Requirement: none.

8. Delivery and Packing, Inspection/Acceptance requirements, Warranty:

a. Badges will be delivered to

1. Omaha Badges OVAMC Radiology c/o Radiation Safety Officer 4101 Woolworth Ave Omaha, NE 68105

2. Lincoln Badges LVAMC Radiology c/o Radiology Supervisor 420 Victory Pkw Lincoln, NE 68510

3. Grand Island Badges GIVAMC Radiology c/o Radiology Supervisor 2201 N Broadwell Ave Grand Island, NE 68803 Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) N/A 36C263

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS

SD

57105

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 23

2501 W. 22ND STREET

SIOUX FALLS

SD

57105

36C26326Q0583

X

1(ONE)

The purpose of amendment 0001 is to answer technical questions and add additional information to the Statement of Work.

Curt LaRose Contracting Officer

VHA-VA-RPOC-2024-0072