36C26326Q0540.docx

SUBJECT*

BRAND NAME ONLY - Translogic Pneumatic Tube System Doors

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

4801 VETERANS DRIVE

SAINT CLOUD MN 56303

POINT OF CONTACT*

Contracting Officer Traci Johannes traci.johannes@va.gov

PLACE OF PERFORMANCE

One Veterans Drive

Minneapolis MN

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SOURCES SOUGHT NOTICE

Before responding please carefully read and consider the following:

BRAND NAME ONLY Translogic Pneumatic Tube System Doors for the Minneapolis VA. This is a Sources Sought Announcement Only and no solicitation is currently available. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this Sources Sought Notice, a solicitation announcement may be posted. A response to this Sources Sought Notice is not an adequate reply to a potentially forthcoming solicitation.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. Furthermore, the Government reserves the right to cancel this requirement at its discretion. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 811210, Electronic and Precision Equipment Repair and Maintenance, size standard is $34.0 Million. NOTE: Please ensure that the System for Award Management (SAM) indicates this NAICS code if you are interested in the requirement.

As this is a service and/or supply acquisition with an estimated total contract cost over the Simplified Acquisition Threshold, the Small Business Administration and the Federal Acquisition Regulation have Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, “…will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.” See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/part-52.

This acquisition may also be subject to the Service Contract Labor Standards, see FAR 37.107. Additional information is accessible at SAM.gov | Wage Determinations. This acquisition may also be subject to the Nonmanufacturer Rule, see FAR 52.219-33.

Description of Supply/Services

· See attached Statement of Work

Interested firms with the capability of providing the requirement, per applicable subcontracting rule limitations and nonmanufacturer rule, shall submit capability statements so the Government can determine the firm’s experience and capability to provide the requirements. Failure to demonstrate the capability of providing the requirement in response to this market survey may affect the Government’s review of the industry’s ability to perform or provide these requirements.

Firms shall include the following information with their responses:

1. Organization name, unique entity identification (UEI) number, address, socioeconomic category of your firm under the NAICS, email address of a point of contact who can verify the demonstrated capabilities, website address, and telephone number.

2. Capability statement demonstrating the ability to meet the specialized requirements stated in the Statement of Work (see attached) and their expertise in the above-described areas in sufficient detail, including any other specific and relevant information.

3. Copies of any agreements with companies/manufacturer(s) showing authorization to provide required products / services.

4. Small Business respondents indicate the estimate of services/supplies to be subcontracted.

a. What percentage of services/supplies (estimated) would the company perform as the Prime Contractor? __________________%

b. What percentage of services/supplies (estimated) would the company subcontract to other firms? __________________%

5. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category.

a. Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin (see attached). If the product is a US domestic end product, write in USA for the item's country of origin.

6. State whether any of the requested services/supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

7. Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery) Only firms seriously interested and truly capable should send their information described above and any questions by email to traci.johannes@va.gov no later than 5:00PM Central Time, April 15th, 2026.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

Statement of Work Pneumatic Tube System Upgrade

MINNEAPOLIS VA MEDICAL CENTER

1. Introduction The Minneapolis VA Medical Center (VAMC) requires a turnkey solution to upgrade its existing Pneumatic Tube System (PTS) by installing 36 secure magnetic station doors (with PIN code access) and providing 4 spare doors for future use. The Contractor shall furnish all labor, materials, equipment, and qualified personnel necessary to complete the installation in accordance with VA standards and applicable codes.

2. Purpose/Background The purpose of this project is to enhance security and operational control of the existing Pneumatic Tube System by installing 36 secure magnetic station doors with PIN code access and providing 4 spare doors for future maintenance or replacement. This upgrade addresses current security vulnerabilities and ensures compliance with VA standards for controlled access to sensitive transport stations.

3. Location of Work All work shall be performed at the Minneapolis VA Medical Center, located at 1 Veterans Drive, Minneapolis, MN 55417. Contractor shall coordinate site access and scheduling with VA Engineering and adhere to all facility security and safety protocols

4. Scope of Work The Contractor shall:

· Supply 40 secure magnetic station doors compatible with the existing TransLogic pneumatic tube system.

· Install 36 doors on designated stations; deliver 4 spare doors to VA for storage.

· Provide PIN code access functionality for all installed doors. If it is determined feasible during system configuration, implement a standardized PIN format across all doors: floor number followed by station number, and then a unique sequence (e.g., Floor–Station–Unique Code). Final PIN structure shall be confirmed with VA Engineering and Nursing Services to ensure consistency and compliance with facility policy.

· Perform all required site verification prior to installation.

· Complete installation, testing, and commissioning of all doors.

· Provide training for VA staff on door operation and basic troubleshooting.

· Deliver one-year warranty covering parts and labor.

· Provide as-built documentation reflecting all installed components.

5. Salient Characteristics

Notes:

· All equipment shall be new, OEM-certified, and include all hardware and accessories required for full operation.

· Installation shall be performed by manufacturer-certified technicians.

· Warranty shall cover parts and labor for one year.

OEM (Original Equipment Manufacturer) refers to the company that originally designs and produces the equipment. OEM-certified equipment ensures authenticity, compliance with manufacturer specifications, and validity of warranty.

6. Equipment Condition Statement All equipment provided under this contract shall be new, OEM-certified, and include all necessary hardware, accessories, and components required for full functionality. Refurbished or used equipment will not be accepted. The Contractor shall ensure that all items meet manufacturer specifications and are installed in accordance with OEM guidelines.

7. Contractor Responsibilities

· Project Management: Coordinate all activities with VA Engineering and Infection Control.

· Compliance: Adhere to VA standards, NFPA codes, and Minneapolis VAMC safety protocols.

· Site Preparation: Protect existing finishes and maintain a clean work environment.

· Installation: Certified technicians shall perform installation per manufacturer specifications.

· Testing & Startup: Verify proper operation of all doors and PIN access.

· Documentation: Submit as-built drawings in AutoCAD and PDF format within 14 days of completion.

· Training: Conduct on-site training for VA staff.

· Warranty: Provide one-year warranty for installed equipment and labor.

8. Deliverables

· 40 secure magnetic station doors (36 installed, 4 spares).

· As-built drawings (AutoCAD + PDF).

· Operation and Maintenance manuals.

· Training session for VA staff.

· Warranty documentation.

Warranty Clarification The Contractor shall provide a minimum one-year warranty covering parts and labor for all installed equipment. Warranty shall include on-site support for any defects or failures during the coverage period. If the manufacturer offers an extended warranty option, the Contractor shall disclose this in writing to the VA for consideration.

9. Performance Period The Contractor shall complete all work within 90 calendar days from Notice to Proceed (NTP), subject to VA scheduling and access requirements.

10. Special Requirements

· Work shall be performed during normal business hours unless otherwise approved.

· Infection Control Risk Assessment (ICRA) compliance required.

· Contractor personnel must meet VA security and health requirements (e.g., TB test within 90 days).

· All outages or disruptions to PTS must be coordinated with VA at least 3 weeks in advance.