36C26326Q0497.docx

SUBJECT*

Sources Sought for Deep Brain Stimulation Stereotactic System for the Minneapolis VA Health Care System

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

2101 NORTH ELM STREET (04-S)

FARGO ND 58102

PLACE OF PERFORMANCE

Minneapolis VA Health Care System

One Veterans Deive

Minneapolis MN

55417

DESCRIPTION

The Minneapolis VA Health Care System requires a new deep brain stimulation stereotactic system for surgery services with the Salient Characteristics listed below.

This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: Theresa.Thunder@va.gov on or before March 31st, 2026. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. * *See Statement of Work below for salient characteristics.

Statement of Work

1. Project Title Deep Brain Stimulation Stereotactic System for Surgery

2. Procurement Type Firm Fixed Price

3. Background Minneapolis VA Healthcare System (MVAHCS) has a need to purchase a new deep brain stimulation stereotactic system for the surgery service. This equipment is used in minimally invasive neurosurgery for precise targeting and treatment of deep brain structures, enabling procedures like Deep Brain Stimulation (DBS), biopsies, targeted injections of cells or drugs, lesioning, and hematoma evacuations, by providing submillimeter accuracy for placing instruments or electrodes. A brand name or equal deep brain stimulation stereotactic system equivalent to the one identified in the table below is required.

4. Brand Name Requirements:

a) If an item is identified as “brand name or equal,” the purchase description shall reflect the characteristics and level of equality that will satisfy the Government's needs.

b) For equivalent items to be considered equivalent of the product(s) of the brand name manufacturer, they must-

1) Meet the salient physical, functional, or performance characteristics specified in this solicitation;

2) Clearly identify the item by-

i. Brand name, if any; and

ii. Make or model number;

3) Includes descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the requirements. Mark any descriptive material to clearly show the modifications.

c) The Contracting Officer will evaluate “equal” products on the basis of information furnished or identified and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified.

The medical equipment is brand name or equal to the Leksell Vantage Stereotactic System

Live support. / 1568617

Salient Characteristics/Functional Requirements The following are salient characteristics for the deep brain stimulation system equipment.

1. A conventional stereotactic head frame solution is needed; not a robotic solution or microelectric recording (MER), Must be useable with a conventional DBS procedure setup that utilizes a stereotactic head frame.

2. Must be compatible with current equipment; Medtronic Stealth Station S8 guiding system and Alpha Omega lead placement device

3. Headframe system must be compatible with the use of intraoperative CT procedures.

4. Headframe system must have stereotactic coordinate mapping instrumentation that can be attached intraoperatively. When the stop slide is set to zero it can accommodate instrumentation with a length up to 190mm. The stop slide must be able to allow the surgeon to bring the guide down to the base of the skull while maintaining trajectory.

5. Headframe system must be compatible with the use of RF generator during interoperative procedures.

6. Headframe system must be capable of localization calculation based on a defined zero starting point while utilizing no negative numbers.

5. Delivery/Setup:

The contractor shall coordinate delivery, setup and training with the on-site Point of Contacts (POCs) listed below:

TBD

6. Delivery Address:

Contractor will ship or deliver all items to the Minneapolis VA Health Care System.

Minneapolis Veteran Affairs Health Care System Attn. TBD One Veterans Drive Minneapolis, MN 55417

Important Receiving Requirement:

Contractor shall include the Veteran Affairs issued Purchase Order Number on the shipping label or packing list. Without the Purchase Order Number, the item will not be properly received. Delays in payment may result in failure to follow instructions.

Delivery hours: Monday through Friday from 7:00 am- 3:00 pm. Deliveries are not accepted on the federal holidays listed below:

Observed Federal Holidays:

New Year’s Day Martin Luther King Jr. Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day

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