36C26326Q0415_1.docx

SUBJECT*

Front End Loader

GENERAL INFORMATION

SET-ASIDE

NETWORK CONTRACTING OFFICE 23

1303 5TH STREET, SUITE 300

CORALVILLE IA 52241

POINT OF CONTACT*

Contract Specialist Robert Bennett robert.bennett8@va.gov 319-339-7079

PLACE OF PERFORMANCE

Building 30

500 North 5th St

Hot Springs SD

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Statement of Work Front End Loader Hot Springs VAMC

1. Introduction The Hot Springs Facilities has a requirement to purchase a replacement Loader and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement to the Caterpillar Model 906 Front End Loader. See salient characteristics in paragraph 2.12. This requirement is in support of the VABHHCS.

Table 1 – Package Items Summary

2. General Conditions

2.1 Site Address

2.1.1 The address of the BHHCS Hot Springs is listed below. Additional information on delivery is located in section 2.4.

Hot Springs Building 30 500 North 5th Street Hot Springs South Dakota, 57747

2.2 Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

2.3 Schedule and Order Management

2.3.1. The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

2.4 Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is expected to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics Warehouse at 605-345-2511 extension 17023 for Fort Meade and Rapid City and 605-745-2038 in Hot Springs to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.

2.4.2 Delivery shall be freight on board (FOB) – Destination.

2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.

2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.4.7 Delivery and Installation include:

Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. See Sections 2.8, 2.9, & 2.10 below

2.5 Use of Warehouse-Not applicable direct delivery to the new facility

2.5.1 If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

2.5.2 The vendor shall communicate through the VA POC any required coordination requirements.

2.6 Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

2.7 Deliverables

2.7.1 If applicable, the vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required.

2.7.2 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

2.8 Assembly and Installation [ ☐ is ☒ is not] required.

2.8.1 The vendor is required to manage and coordinate installation at the VABHHCS with the COR of this contract.

2.8.2 Installation and assembly shall take place during normal business hours which are defined as: 0800 to 1530, Monday through Friday, and excluding Federal Holidays.

2.8.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.8.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.8.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.8.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and COR for this contract. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

2.9 Training [ ☒ is ☐ is not required]

2.9.1 The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final delivery of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personnel at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional people at a future date.

2.9.2 If checked in Section 2.7.3 the vendor is to provide training to the onsite and/or regional BioMed Representative working for the VA. All documents related to the installation, maintenance, and warranty information is to be turned over to the BioMed representative(s) once training is completed.

2.10 Standard Warranty

2.10.1 The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their proposals. It should be noted however that the warranty coverage shall be no less than 1 YEAR per VA policy.

2.10.2 The warranty period set forth therein shall be for one year following the date of installation at the VABHHCS.

2.10.3 The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.

2.10.4 The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefore); and

2.10.5 The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

2.11 Use of Premises

2.11.1 If during the performance of this contract, work will be carried out on VABHHCS premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VABHHCS operations and the operations of other contractors on the premises.

2.11.2 The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.

2.11.3 The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g., hard hats, safety vests).

2.12 Salient Characteristics

2.12.1 Item Name: Front End Loader

2.12.2 Item Description: 1.25 yard Wheel Loader for snow removal and landscaping

2.12.3 Characteristics:

Under 75 hp diesel engine Skid Steer Loader (SSL) style coupler, quick coupler Standard flow hydraulics High visibility cab with heat and air conditioning Less than 9’ cab height Deluxe cab – air ride seat, radio, lockable storage box On board digital display cluster Adjustable speed control (creeper control) Hydrostatic drive/adjustable hystat response settings Lights and strobe Working lights, halogen/LED 2 front/2 rear Key start with passcode security Ext. mirror and int. rearview mirror Keypad control Door cab stops 100% differential lock on both axles The unit is requested to include the following accessories:

1. Bucket 1.25 yard, 74” wide, skid steer loader (SSL) coupler

2. Engine block heater, 120v

3. Deluxe cab/cloth electric air suspension seat/head, arm rest/lumbar support/heated back seat/right sliding window

SOURCES SOUGHT NOTICE

Before responding please carefully read and consider the following:

This is a full and open competition sources sought.

Front End Loader for the Black Hills VA Health Care System. This is a Sources Sought Announcement Only and no solicitation is currently available. Responses will be used by the Government to make appropriate acquisition decisions. After a review of the responses to this Sources Sought Notice, a solicitation announcement may be posted. A response to this Sources Sought Notice is not an adequate reply to a potentially forthcoming solicitation.

All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. Furthermore, the Government reserves the right to cancel this requirement at its discretion. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government.

The applicable North American Industry Classification System (NAICS) Code is 333120, Construction Machinery Manufacturing, size standard is 1,250 employees. NOTE: Please ensure that the System for Award Management (SAM) indicates this NAICS code if you are interested in the requirement.

This acquisition may also be subject to the Nonmanufacturer Rule, see FAR 52.219-33.

Description of Supplies

· See attached Statement of Work

Interested firms with the capability of providing the requirement, per applicable subcontracting rule limitations and nonmanufacturer rule, shall submit capability statements so the Government can determine the firm’s experience and capability to provide the requirements. Failure to demonstrate the capability of providing the requirement in response to this market survey may affect the Government’s review of the industry’s ability to perform or provide these requirements.

Firms shall include the following information with their responses if applicable:

1. Organization name, unique entity identification (UEI) number, address, socioeconomic category of your firm under the NAICS, email address of a point of contact who can verify the demonstrated capabilities, website address, and telephone number.

2. Capability statement demonstrating the ability to meet the specialized requirements stated in the Statement of Work (see attached) and their expertise in the above-described areas in sufficient detail, including any other specific and relevant information.

3. Copies of any agreements with companies/manufacturer(s) showing authorization to provide required products / services.

4. Small Business respondents indicate the estimate of services/supplies to be subcontracted.

a. What percentage of services/supplies (estimated) would the company perform as the Prime Contractor? __________________%

b. What percentage of services/supplies (estimated) would the company subcontract to other firms? __________________%

5. Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide and their socio-economic category.

a. Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin (see attached). If the product is a US domestic end product, write in USA for the item's country of origin.

6. State whether any of the requested services/supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).

7. Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery) Only firms seriously interested and truly capable should send their information described above and any questions by email to robert.bennett8@va.gov no later than 1:00 PM Central Time, March 9, 2026.