36C26326Q0390.docx
DOCX document 19 KB Posted
- Attached to
- 4410--Boiler Interface Display
- Solicitation number
- 36C26326Q0390
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office for the Minneapolis VA Health Care System. The Minneapolis VA Health Care System seeks qualified vendors to provide and install four 15-inch Operator Interface Display screens compatible with existing Cleaver Brooks boilers (three Model DL-68-RH units and one Model DL-52-RH unit) located at the facility's Energy Center (Building 69). Responses are due by March 9, 2026, at 5:00 p.m. Central Time and must be submitted via email to Contract Specialist Brian Whalen at brian.whalen-crichton@va.gov. This is market research only; no contract award will be made from this announcement.
The scope of work requires the contractor to supply all materials, tools, and labor for installation; provide programming and software installation to ensure proper functionality with the designated boilers; deliver a minimum of one hour of operator training; and provide a one-year warranty on parts and labor. Work is scheduled Monday through Friday, 6:00 a.m. to 5:00 p.m., excluding weekends and federal holidays. Responses must include the organization's socio-economic category, proof of manufacturing capability or authorized distributor status, country of origin certification, eligibility for government contracts, small business compliance information, subcontracting plans with percentages, and estimated delivery lead times. The contracting office is located in Coralville, Iowa (ZIP 52241), with work performance at the Minneapolis VA facility in Minnesota.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Boiler Interface Display |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 52241 |
| SOLICITATION NUMBER* |
| 36C26326Q0390 |
| RESPONSE DATE/TIME/ZONE |
| 03-09-2026 17:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 4410 |
| NAICS CODE* |
| 332410 |
| CONTRACTING OFFICE ADDRESS |
| DEPARTMENT OF VETERANS AFFAIRS |
NETWORK CONTRACTING OFFICE 23
1303 5TH STREET, SUITE 300
CORALVILLE IA 52241
POINT OF CONTACT*
Contract Specialist Brian Whalen brian.whalen-crichton@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Minneapolis VA Health Care System
1 Veterans Dr
Minneapolis MN
| POSTAL CODE |
| 55417-2309 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Minneapolis VA Health Care System requires Boiler Interface Displays with the Salient Characteristics listed below.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before March 9th, 2026. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
| 1. |
| Identify your organization's socio-economic category. |
| 2. |
| Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies. |
| 3. |
| Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. ( https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52). If the product is a US domestic end product, write in USA for the item's country of origin. |
| 4. |
| State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). |
| 5. |
| Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)). |
| 6. |
| State if subcontracting is contemplated for this requirement and what percentage of the requirement will be subcontracted and for what tasks. |
| 7. |
| Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery). |
*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*
*If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
DRAFT
STATEMENT OF WORK
Minneapolis Veteran Affairs Health Care System “Replace Boiler Operator Interface Display Screens”
1. Statement of Work:
a. Contractor shall replace the current Operator Interface Displays with updated 15" Operator Interface Displays. A total of Four Displays. These displays must be compatible with the four boilers listed below:
#1 Cleaver Brooks- Model DL-68-RH #2 Cleaver Brooks- Model DL-68-RH #3 Cleaver Brooks- Model DL-68-RH #4 Cleaver Brooks- Model DL-52-RH.
b. Contractor shall supply all materials, tools, and labor required to install the four new Operator Interface Displays.
c. Contractor shall provide any programing and/or software installation required to ensure the displays function properly and work seamlessly with the designated boiler.
d. Contractor will provide boiler operators a minimum of one hour of training on the operation of the new Operator Interface Displays.
e. Contractor shall provide a 1-year warranty on parts and labor on the new displays.
2. Working hours:
a. The anticipated hours of work will be Monday through Friday from 6:00 am – 5:00 pm. Additional hours must be coordinated through the COR or Energy Center Supervisor. Work will not be performed on weekends or federal holidays. The Contractor will not be offered overtime or holiday pay.
Observed Federal Holidays:
| New Year’s Day | Martin Luther King Birthday | ||
| Washington’s Birthday | Memorial Day | ||
| Juneteenth | Independence Day | ||
| Labor Day | Columbus Day | ||
| Veteran’s Day | Thanksgiving Day |
Christmas Day
3. Submittals:
a. Cut sheet for new displays.
b. Operator manuals for new displays.
4. Safety:
a. Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.
b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.
c. Contractors will perform lock out/tag out on sources of stored energy.
5. Parking/Storage:
a. Adequate parking is available next to Bldg 69 (Energy Center). This is the facility in which work will be performed.
END
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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