36C26326Q0390_1.docx
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- Solicitation number
- 36C26326Q0390
About this file
This is a Justification for Single Source Award, a federal acquisition planning document that authorizes a sole source procurement. The Department of Veterans Affairs, Network 23 Contracting Office in Coralville, Iowa is procuring four Preferred Instruments Operator Interface Terminal Displays (model BMU-OIT15X-W) for the Minneapolis VA Health Care System to replace non-functional displays on Cleaver Brooks boiler models DL-68-RH and DL-72-RH. The solicitation number is 36C26326Q0390, with a response deadline of May 14, 2026 at 5:00 PM Central Time. The procurement is classified under Product Service Code 6685 and NAICS Code 334512.
The purchase will be awarded solely to Simoneau Sterling Midwest Corp, a small business designated by the boiler manufacturer Preferred Utilities Manufacturing Corporation as the exclusive vendor for the Midwest region. The scope includes technician travel, installation, programming, operations checks, training, and a one-year equipment warranty. The justification cites the proprietary nature of the boiler equipment, which prohibits third-party interface displays and restricts installation to the manufacturer's designated vendor. Market research identified 160 veteran-owned small businesses and 145 service-disabled veteran-owned small businesses under the relevant NAICS code, but none can fulfill the requirement due to manufacturer restrictions. A sources sought notice was issued with only Simoneau Sterling Midwest Corp responding, and neither the VA Rule of Two nor the SBA Rule of Two could be satisfied. The acquisition is categorized as over the micro-purchase threshold but not exceeding the Simplified Acquisition Threshold under FAR 13.106-1.
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Text version
SUBJECT*
Boiler Interface Display - Minneapolis VA Health Care System (MVAHCS)
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 52241 |
| SOLICITATION NUMBER* |
| 36C26326Q0390 |
| RESPONSE DATE/TIME/ZONE |
| 05-14-2026 17:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6685 |
| NAICS CODE* |
| 334512 |
| CONTRACTING OFFICE ADDRESS |
| DEPARTMENT OF VETERANS AFFAIRS |
NETWORK CONTRACTING OFFICE 23
1303 5TH STREET, SUITE 300
CORALVILLE IA 52241
POINT OF CONTACT*
Contract Specialist Brian Whalen brian.whalen-crichton@va.gov 319-688-3754
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Special Notice Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: [REDACTED]
1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office, 1303 5th Street, Suite 300, Coralville, IA 52241 Requesting Activity: Department of Veterans Affairs, VISN 23, Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417
2237: [REDACTED]
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
The Minneapolis VA Health Care System (MVAHCS) requires the purchase of four Preferred Instruments Operator Interface Terminal Displays – BMU-OIT15X-W – used on the Cleaver Brooks model DL-68-RH and DL-72-RH boilers. Purchase is to include technician travel; installation, programming, and operations checks of equipment; training; and a 1-year warranty on the equipment purchased.
Estimated Amount: [REDACTED]
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
The current displays are currently non-functional and need to be replaced. Preferred Utilities Manufacturing Corporation is the manufacturer of the boilers that are installed at the MVAHCS. The boilers are proprietary equipment for which the manufacturer only allows their designated vendor to provide supplies and installation. The only alternative would be to purchase new boiler equipment, which is cost prohibitive and will not be considered until the life of the current equipment is past, and new equipment needs to be purchased as a replacement. Preferred Utilities Manufacturing Corporation has designated the small business Simoneau Sterling Midwest Corp as their vendor for the Midwest region including Minnesota. Third party interface displays are not allowed due to their proprietary nature. See the P02 Sole Source letter in the eCMS Acq-Plan briefcase. These supplies will be purchased under a sole source award to Simoneau Sterling Midwest Corp. Neither the VA Rule of Two nor the SBA rule of two could be met.
4. Description of market research conducted and results or statement why it was not conducted:
Although there are 160 VOSBs and 145 SDVOSBs identified through the SBA Small Business Search website as performing work under NAICS 334512, the existing equipment is proprietary. Preferred Utilities Manufacturing Corporation is the manufacturer of the boilers that are installed at the MVAHCS. The boilers are proprietary equipment for which the manufacturer only allows their designated vendor to provide supplies and installation. Preferred Utilities Manufacturing Corporation has designated Simoneau Sterling Midwest Corp as their vendor for the Midwest region including Minnesota. A sole source letter stating this information is filed in the eCMS briefcase. A sources sought was issued with only Simoneau Sterling Midwest Corp responding.
5. [REDACTED]
Revision: 02 Effective Date: 12/30/2025 Page 4 of 4 Acquisition ID#: [REDACTED]
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