36C26326Q0033.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contract Specialist Brian Whalen brian.whalen-crichton@va.gov 319-688-3754

PLACE OF PERFORMANCE

VA Black Hills Health Care System -

Fort Meade Campus

113 Comanche Rd

Fort Meade SD

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Black Hills VA Health Care System (BHHCS) requires RME and Air balancing services in accordance with the draft Statement of Work (SOW) below.

This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.

If you are a vendor that can complete the work described in the SOW with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: brian.whalen-crichton@va.gov on or before October 15th, 2025. Only emailed responses will be considered.

Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.

*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.* *If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *

DRAFT

STATEMENT OF WORK

RME Testing and Balancing Service Contract VA Black Hills Health Care System VA Service Contract

This service consists of conducting testing, adjusting, and balancing of environmental systems and conditions at Fort Meade, SD; Rapid City, SD CBOC; and Hot Springs, SD. The Contractor shall provide a thorough report of the testing method(s), findings, and recommendations in accordance with specifications and attachments.

The Contractor shall provide all labor, materials, tools and equipment, insurance, and necessary supervision and QC to perform all work associated with this service as indicated in the contract documents.

The term COR and Resident Engineer found in the scope of work, specifications, or other contract documents shall refer to the same individual for the purposes of this contract.

The primary purpose of this contract is to accomplish testing air flow characteristics of rooms associated with the storage of sensitive materials. The frequency of complete testing of the facilities shall be semi-annually with one set of testing being completed in July or August and a second set of testing being completed in January or February. The report shall be provided NLT 30 calendars after testing has been completed on the entire facility. The report will be given to the COR for review prior to invoicing. Contractor must coordinate and provide a schedule for allocated days to the COR a minimum of 14 days prior to testing for the complete testing and schedule must be approved by the COR. COR may adjust up to 15% change from approximate rooms called out for each site without an adjustment to price. Testing criteria shall adhere to “Interim Guidance for Heating, Ventilation, and Air Conditioning (HVAC) Requirements Related to Reusable Medical Equipment (RME) Reprocessing and Storage”.

Follow-up testing and associated reports shall be included with the service in accordance with site requirements. Follow-up test reports shall be provided with-in 15 calendar days of completed testing at a site, see attachments. COR shall provide list of rooms to the contractor for testing. Contractor shall conduct testing with-in 30 calendar days of the COR providing a list. Contractor must coordinate and provide a schedule for allocated days to the COR a minimum of 3 calendar days prior to testing and the schedule must be approved by the COR.

If a room fails to meet criteria, the contractor shall notify the COR and schedule a follow up visit to conduct a complete testing, adjusting, and balancing of the air system containing the failed room. This follow up visit shall occur no later than 30 days after the failed testing. Adjusting and balancing shall be carried out by VA facilities maintenance personnel. The contractor shall coordinate adjusting and balancing with VA personnel and conduct follow-up testing.

Contractor shall allocate for service on Saturday or Federal Holidays in accordance with site requirements, but with COR approval may be adjusted to a weekday.

SOW requirements by site

Fort Meade, SD

Approximately 94 rooms/areas (plus/minus 15%) are to be tested in the hospital complex (BLDG 113, 145, and 148), some of the rooms will require gowning up to test, but PPE will be provided. Equipment shall be sanitized before entering certain rooms. (see spreadsheet).

Five (5) days will be allocated in JAN/FEB to test the entire facility and 1 of the 5 days shall be allocated for a Saturday or Federal Holiday.

Two (2) days will be allocated for follow-up/additional testing between Feb-Jul and 1 of the 2 shall be allocated for Saturday or Federal Holiday. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 40 rooms.

Five (5) days will be allocated in JUL/AUG to test the entire facility and 1 of the 5 days shall be allocated for a Saturday or Federal Holiday.

Two (2) days will be allocated for follow-up/additional testing between Aug-Jan and 1 of the 2 shall be allocated for Saturday or Federal Holiday. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 40 rooms.

Hot Springs, SD

Approximately 54 rooms/areas (plus/minus 15%) are to be tested in the hospital complex or in BLDG 1, some of the rooms will require gowning up to test, but PPE will be provided. Equipment shall be sanitized before entering certain rooms. (see spreadsheet).

Three (3) days will be allocated in JAN/FEB to test the entire facility.

One (1) day will be allocated for follow-up/additional testing between Feb-Jul. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 25 rooms.

Three (3) days will be allocated in JUL/AUG to test the entire facility.

One (1) day will be allocated for follow-up/additional testing between Aug-Sept. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 25 rooms.

At Rapid City Clinic, SD

Approximately 10 rooms/areas are to be tested in the Rapid City CBOC, some of the rooms will require gowning up to test, but PPE will be provided. Equipment shall be sanitized before entering certain rooms.

One (1) weekday will be allocated in JAN/FEB to test the entire facility.

One (1) weekday day will be allocated for follow-up/additional testing between Feb-Jul. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 10 rooms.

One (1) weekday will be allocated in JUL/AUG to test the entire facility.

One (1) weekday will be allocated for follow-up/additional testing between Aug-Jan. Specific rooms shall be identified by the COR for follow-up testing but will be limited to no more than 10 rooms.

Appendix A

Balancing Schedule

Base year: Jan/FEB 2026 JUL/AUG 2026

First option year JAN/FEB 2027 JUL/AUG 2027

Second option year JAN/FEB 2028 JUL/AUG 2028

Third option year JAN/FEB 2029 JUL/AUG 2029

Fourth option year JAN/FEB 2030 JUL/AUG 2030

Sources Sought Notice