36C26325Q0374.docx

SUBJECT*

*H244 SOURCES SOUGHT* Boiler Plant Services (VA-25-00038967)

GENERAL INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contracting Officer Timothy Kimmel timothy.kimmel@va.gov 319-688-3646

PLACE OF PERFORMANCE

St. Cloud VA Health Care System

4801 Veterans Drive

St. Cloud MN

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

No phone calls. Send any responses by e-mail only. As this is a Sources Sought Notice for market research purposes, the Government will not accept any technical questions at this time.

This is a Sources Sought Notice to determine small business sources capable of providing Boiler Plant Services per this notice under NAICS 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electric) Repair and Maintenance. Small business size standard is $12.5 million. Product Service Code (PSC) is H244 Equipment and Materials Testing – Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors. A site visit will be included with the future solicitation posting.

BACKGROUND:

THIS IS A SOURCES SOUGHT NOTICE BEING RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10: MARKET RESEARCH. This notice is issued solely for informational, market research, and planning purposes only. It does not constitute a solicitation or a promise to issue a solicitation in the future. This notice does not commit the Federal Government to contract for any service at this time.

Further, the U.S. Department of Veterans Affairs, Network Contracting Office (NCO) 23/Supplies Services Team 1, is not at this time seeking offers, and will not accept unsolicited offers.

Respondents are advised that the Federal Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the responding party’s expense.

Responses to this notice are not offers and cannot be accepted by the Federal Government to form a binding contract. Although the term “offeror” is used in this notice, your respective organization’s response will be treated as information only and shall not be used as an offer.

OBJECTIVE:

The objective of this notice is to conduct market research to determine if sources capable of providing Boiler Plant Services for the St. Cloud VA Health Care System for the St. Cloud VA Health Care Center.

DESCRIPTION OF SERVICE:

See Attached Statement of Work (SOW) for Boiler Plant Services - STC.

PLACES OF PERFORMANCE:

St. Cloud VA Health Care System

4801 Veterans Drive, St. Cloud, MN 56303-2015 (St. Cloud)

POTENTIAL SCOPE OF WORK:

See Attached Statement of Work (SOW) for Boiler Plant Services - STC.

POTENTIAL CERTIFICATIONS AND LICENSURE:

See Attached Statement of Work (SOW) for Boiler Plant Services - STC.

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 12:00 PM Central Standard Time (CST), 01-27-2025 to:

Timothy Kimmel Contracting Officer E-mail: timothy.kimmel@va.gov Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:

· Name of offeror

· Address of offeror

· UEI Number of offeror

· Point of contact name, phone number, and e-mail of offeror

· Socio economic size

· Whether or not the vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://www.vip.vetbiz.gov.

· Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number

· certifications and licensure that its applicable staff holds

· Statement of how much work the contractor intends to subcontract.

STATEMENT OF WORK

1. TITLE: Boiler Plant Instrumentation Calibration, Combustion and Tune, Device Testing and Motor Vibration Analysis services to support the St. Cloud VA Health Care System.

2. OVERVIEW: The contractor shall provide boiler safety device testing, tuning, inspection, calibration of boiler plant equipment, burners, controls, instruments at the frequency described on the schedule below.

3. DEFINITIONS:

a. CO – Contracting Officer

b. VA – Department of Veterans Affairs

c. VAHCS – St. Cloud VA Health Care System

4. PLACE OF PERFORMANCE:

St. Cloud VA Health Care System, 4801 Veterans Drive, St. St Cloud, MN 56303

5. PERIOD OF PERFORMANCE:

This contract will be a Single Award, Firm Fixed Price Service Contract for 1 (One) Base Year from with 4 (Four) Option Years.

6. QUALIFICATIONS AND SPECIAL CERTIFICATIONS:

· Certified Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAHCS plant.

· The VAHCS facility manager/engineer may define and accept equivalent qualifications.

· Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

· NFPA 85, Boiler and Combustion Systems Hazards Code.

· VHA Boiler Plant Safety Device Testing Manual, most current edition.

· Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, to calibrate all instruments, gauges, and transmitters as required herein. All must be calibrated within one month prior to test P-1 and P-4, or recalibration must be completed.

· At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

· Any anticipated sub-contracting work shall be presented in a sub-contracting plan, which is to include the identity of the sub-contractor who will be performing the work. The CO and the VATR must approve, in writing, any sub-contract work prior to its commencement.

· The contractor shall provide experience, past performance, and references with their bid submission.

7. REGULATIONS / DIRECTIVES / POLICIES:

· VHA Directive 1810, Boiler and Boiler Plant Operations (most current version)

· VHA Boiler Plant Safety Device Testing Manual (most current version)

· Master Construction Specification, Division 23- Heating, Ventilating and Air Conditioning.

· NFPA 85 - National Fire Protection Association. Boiler and Combustion Systems Hazards Code (most current edition)

· Boiler Safety Device Testing Data Sheet

· Combustion Performance Data Sheet

· Compliance with all state, federal, and local laws

8. SCOPE OF WORK:

The Contractor shall provide all transportation, lodging, meals, labor, personnel, equipment, tools, materials, and any resources necessary to provide the following services. Semiannual Boiler Combustion and Tune, Semiannual instrument calibration to include all associated instruments, Semiannual motor vibration analysis, and Annual safety device testing.

SPECIAL NOTES:

Only one boiler is allowed to be offline for testing/tune purposes at a time!

If a boiler plant emergency, site emergency, or national emergency develops, Contractor will cease testing at the request of site personnel.

BOILER PERFORMANCE TESTING:

P1 through P4 shall be completed in accordance with VHA Directive 1810 (Most Current Edition) and VHA Boiler and Associated Plant Safety Device Testing Manual (Most Current Edition) P-1 - Semiannual Boiler Combustion and Tune P-2 - Semiannual Instrumentation Calibration P-3 - Semiannual Motor Vibration Analysis P-4 - Annual Safety Device Testing

1. Tests will follow VHA Boiler Plant Safety Device Testing Manual procedures verbatim.

2. Technicians shall provide all tools, equipment, and labor necessary to perform inspection, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below.

This shall be done every six or twelve months in accordance with a schedule provided by VAHCS.

3. Instrumentation, monitoring, and data management systems as listed per Directive 1810 Appendix B Table 2 Number 10 shall be calibrated every six months.

4. Provide at least two weeks’ notice to the Boiler Plant Supervisor prior to performing the work.

Work must be conducted when the Boiler Plant Supervisor or his/her designate is available on site to monitor the work.

During normal business hours unless approved by the Boiler Plant Supervisor.

5. VAHCS will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival.

This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable.

6. Performance Testing of Boiler, Burner, Economizer (if provided), Combustion Control, Boiler Plant Instrumentation to be done in accordance with VA Master Construction Specifications, Office of Construction and Facilities Management TIL (Technical Information Library) Division 23.

7. Perform overall visual inspection of systems. Observing any minor or major deficiencies before administering test procedures.

Verify that systems comply with referenced code and VAHCS requirements.

8. Perform tests on each boiler on all main burner fuels.

9. Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least twelve increments and record combustion performance, flue gas oxygen, carbon monoxide, NOx, fuel train pressures, atomizing train pressures, burner pressures, combustion air temperature, flue temperatures and boiler steam output.

10. If required by local emissions authorities, provides services of testing firm to determine NOx and carbon monoxide. Test firm shall be acceptable to emissions authorities.

NOTE: If NOx emissions limits are applicable, list the method of testing that is required by local authorities if it differs from the method listed.

11. NOx emissions shall be tested with electronic analyzer reading in parts per million. Analyzer shall be calibrated with certified test gas within three months prior to use. Analyzer shall be accurate to plus or minus 5% of reading.

Test No. P-1: Combustion and Tune

12. Operate boiler on each fuel, with economizer (if provided) in service and record data for at least twelve evenly spaced steam loads from low fire start to 100% of full steam output, and in the same sequence back to low fire.

Demonstrate performance and efficiency required by paragraphs under Articles, BOILER, BURNER AND FUEL TRAINS, and ECONOMIZER.

13. Demonstrate proper operation of combustion controls, draft control (if provided), feed water level controls, and instrumentation systems (Section 23 09 11, INSTRUMENTATION and CONTROL FOR BOILER PLANT).

14. When flue gas oxygen trim is provided, conduct tests with trim control on manual at the zero trim (null) position (Section 23 09 11, INSTRUMENTATION and CONTROL FOR BOILER PLANT).

After completion of tests with trim control on manual control, repeat the tests on one fuel with the trim control on automatic control.

Test No. P-2: Calibration

15. Check current draw of forced draft fan motor at startup and at 100 percent of maximum boiler load.

16. Current draw shall not exceed full load current stamped on motor nameplate.

17. This test may be combined with Test No. P-1.

18. List of instrumentation and controls to be inspected and calibrated:

(Yokogawa, Rose Mount, Cleaver Brooks, McDaniel, Trerice, Setra, Ashcroft, Ari industries INC, Siemens.)

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors, gauges, and transmitters.

Test Methods:

19. Utilize permanent instrumentation systems for data. All systems shall be operable and in calibration.

20. Utilize portable thermocouple pyrometer furnished and retained by Contractor to measure stack temperature as a verification of permanent stack temperature recorder.

21. Use portable electronic flue gas analyzer to determine constituents of flue gas.

Analyzer shall be capable of measuring oxygen in percent with accuracy of plus or minus 0.5 percent oxygen and carbon monoxide in parts per million (ppm) with accuracy of plus or minus 5 percent of reading (Range 0-l000 ppm).

Obtain oxygen and carbon monoxide readings at each test point.

Calibrate instrument with certified test gases within three months prior to use and immediately after analyzer cell replacement.

22. In Test No. P-1 retain boiler at each load point for a time period sufficient to permit stabilization of flue gas temperature and other parameters.

23. Steam loads for tests may be furnished by the hospital systems, by operation of the steam silencer vent system, or by a combination of the above.

24. Utilize dry bulb and wet bulb thermometers furnished and retained by Contractor for checking combustion air.

25. Smoke testing shall be by visual observation.

If smoke density monitor is not provided, utilize Bacharach Model 21-7006 Smoke Test Kit.

If there is disagreement with the results of these tests, provide qualified observation person and tests in compliance with EPA Reference Method 9 (CFR 40, Part 60, Appendix A).

26. An additional efficiency test will be required, conforming to ASME Performance Test Code PTC 4, if the boiler efficiency determined in the Test P-1 above, does not comply with requirements.

Utilize ASME Test Forms PTC 4.1.a, 4.1.b, and the abbreviated input-output and heat balance methods.

27. Compare the combustion performance data with VAHCS requirements and previous readings. (Flue gas oxygen, carbon monoxide and NOx).

If necessary, make adjustments to the fuel, combustion air controllers, and FGR controller and damper to obtain the required performance.

Record the new performance data. Flash S.D. card with new tune.

P-3: Motor Vibration Analysis

28. Check vibration of all electric motors in the boiler plant: burner fans, feed water motors, and condensate motors. Total of 9 motors.

9. EQUIPMENT LIST:

DA Tank

Surge Tank

10. VA TECHNICAL REPRESENTATIVES:

Primary: Boiler Plant Supervisor, 320-252-1670 Ext. 6829 Alternate: Lead Plant Operator, 320-252-1670 Ext. 6347

11. SCHEDULE:

Contractor shall perform on-site services during normal business hours, 8:00 am to 4:30 pm, Monday through Friday, excluding Federal Holidays, unless otherwise coordinated with the VATR.

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. If a holiday falls on Saturday, the preceding Friday is observed as a legal holiday.

The eleven national holidays observed by the Federal Government are:

The Contractor shall coordinate with the VATR for an agreed upon work schedule to determine when services can be performed.

Work may be required to be performed outside of normal duty hours if mutually agreed upon by the VATR or designate and Contractor. Any work resulting in hours outside of 8:00 am to 4:30 pm CT because of operational impacts shall occur at no additional expense to the Government.

The Contractor shall provide a minimum of 48-hour notice of any schedule changes.

Schedule:

Boiler # 1-3 Boiler # 4, DA Tank, Surge Tank

200-400-200

Boiler # 1-3 Boiler # 4, DA Tank, Surge Tank

Industrial Steam 200-600-200 200-400-200

November

200-400-200

Boiler # 1-3 Boiler # 4, DA Tank, Surge Tank

Industrial Steam 200-600-200 200-400-200

12. REPORTING REQUIREMENTS:

PERFORMANCE DATA REPORTS: The Contractor shall develop and submit to the Government for approval, a written report for instrumentation and calibration, and vibration analysis within ten (10) calendar days after contract award.

The Contractor shall submit completed required reports on all services to the VATR within fifteen (15) business days from the completion of services.

At a minimum, the report shall contain:

· Device description and/or model number

· Date(s) of services

· Method

· Equipment inspection checklist and comment section for identifying system defects

· Name and signature of service technician

· Defects/deficiencies (if applicable)

· Combustion Performance Data Sheet

13. SERVICE LABEL:

After a calibration/testing/inspection/analyzed service has been accomplished for each device, a service label shall be placed conspicuously, readily accessible, visible, and legible, on the device in the immediate vicinity of the system tag or existing device label.

The label shall be writeable and made of heat resistant, self-destructing material with self-sticking adhesive on the back.

The label shall be pre-printed with the following information:

· Company name or identifier (logo) with the company’s full address

· Technician name (Signature line)

· All information pertaining to complete date of service: year, month, day.

· This system has been: Inspected or Certified

· All information pertaining to next service due: days and years.

· This information shall be clearly and permanently affixed to the label capable of withstanding the elements.

14. SAFETY REQUIREMENTS:

SAFETY REQUIREMENTS AND REPORTING:

The Contractor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and shall perform all work in a safe manner as required by these standards.

The Contractor shall implement an Occupational Safety and Health Plan to ensure the safety of their personnel, as well as the protection of Government personnel and property. Additionally, the Contractor is responsible for the safety and health of all sub-Contractor employees.

The Contractor shall provide a verbal report to the CO within 24 hours of an accident resulting in injury, death, occupational disease, or adverse environmental impact.

The Contractor shall provide a completed copy of required accident investigation reports to the CO within five calendar days of each occurrence.

SAFETY:

The contractor shall have in place a documented and comprehensive Health and Safety program to ensure all shredding activities are provided in a safe and secure manor.

15. SECURITY REQUIREMENTS:

BADGES:

Contractor and/or all sub-contracted personal are required to always wear and have visible a Contractor Badge.

Badges are issued by Facilities Management (FM), B-3, second floor. FM Office hours are Monday – Friday, 8:00 am – 4:30 pm.

The Contractor shall be required to obtain and display identification badges for all employees requiring access to the St Cloud VA Facility.

These badges will be Government furnished and issued to Contractor employees upon initial entry, under contract.

Identification shall be always worn on the outer clothing between the neck and waist on the front of the body and visible with the Contractor’s name plainly displayed.

Loss of a contractor badge shall be reported to the VATR no later than the following workday. There is a $30.00 fee for a lost badge.

All contract personal shall be checked in by Facilities Management (FM) located in building 3, second floor.

Contractor personnel will be escorted by VA staff.

16. DAMAGE TO GOVERNMENT EQUIPMENT AND PROPERTY:

The Contractor shall take all necessary precautions to prevent damage to Government equipment and property.

The Contractor shall report damage of Government property or equipment to the Contracting Officer and/or VATR within 24 hours of the incident.

17. INVOICING:

The contractor shall submit invoice(s) in arrears after the services have been completed.

Invoice shall include, but not limited to:

· Contract Number

· Purchase Order (PO) Number (changes each option year)

· Date of Service

· Location

· Description

· Quantities

18. REFERENCES:

REFERENCE UPON REQUEST

1 - Master Construction Specification, Division 23- Heating, Ventilating and Air Conditioning

ATTACHMENTS:

1 - VHA Directive 1810, Boiler and Boiler Plant Operations 2 - VHA Boiler Plant Safety Device Testing Manual -Most Current Edition 3 - Combustion Performance Data Sheet 4 – Safety Device Testing Data Sheet