S06 Response to Vendor Questions 36C26325Q0330 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-22-2025

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101 To all Offerors/Bidders

36C26325Q0330

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 02-07-2025 17:00 CST See CONTINUATION Page

See following page.

Jeffrey Brown Contracting Officer

VA-VHA-RPOC-2024-0033

CONTINUATION PAGE

The purpose of this amendment is to:

1. Extend the offer deadline to the time and date listed in box 11 above.

2. Respond to vendor questions.

3. Modify the Statement of Work in response to vendor questions.

See the updated Statement of Work below, changes highlighted.

Vendor Questions in Bold/VA Responses in Red

1. Would it be possible to visit the facility to see the locations of the grease traps before we bid the work for this grease pumping?

The opportunity for a site visit has passed, see the Addendum to Instructions to Offerors 52.212-1 in the solicitation.

The locations of the grease traps are noted in the attached “S02 Bldg 70 Grease Trap Locations”.

2. I do not see any mentions regarding what type of units are required to service the grease trap in the kitchen? Can we run hose from the truck outside or do these need to be serviced with portable units only?

Due to the location of the grease interceptors, running a suction hose from outside of the facility to the grease interceptor is not a viable option. The hose would interfere with the automated robotic delivery system used to deliver food, supplies, and materials throughout the facility. It would also be a trip hazard for personnel that use that route to perform their duties. See the attached “S02 Bldg 70 Exit Route”.

Therefore, a portable vacuum cart must be used for this requirement (see the updated Statement of Work).

3. Could you please clarify what documented evidence you're looking for a functioning grease trap vacuum pump?

A picture, receipt or signed statement identifying the vacuum pump model and serial number would suffice.

B.3 STATEMENT OF WORK

Minneapolis Veteran Affairs Health Care System “Grease Interceptors Service”

1. Introduction:

a. Establish a service contract to service Grease Interceptors on a quarterly basis at the Minneapolis VA located in Minneapolis Minnesota.

2. Objectives:

a. Remove all liquids and solids from grease interceptors. Dispose of waste in accordance with Federal, State and local regulations.

3. Statement of Work:

a. Grease interceptors will be serviced on an at least quarterly basis (90-day interval) as per the schedule below:

b. Contractor is responsible for the following:

· Provide all tools, equipment, labor and permits necessary to remove and dispose of contents.

· Portable vacuum carts must be used for this requirement due to safety concerns from running hoses from outside the facility in.

· Remove all liquids and solids from grease interceptors.

· Remove baffle(s) and clean behind baffles that cannot be removed.

· Scrape sides of grease interceptor and rinse to remove any debris that is stuck to the sides.

· Ensure the first two feet of sanitary sewer line entrances and exits are not obstructed and clear of debris. Remove obstruction if needed.

· Inspect integrity of the grease interceptor. Report any discrepancies the VA Representative on site.

· All waste removed from grease interceptors will become the property of the Contractor and the responsibility to properly dispose of in accordance with Federal, State, and local laws and regulations.

· Clean up all work areas to include designated entry/exit routes after service is complete.

· Immediately clean up any spills on designated entry/exit route.

· Provide a before and after photo of open pit.

· All grease interceptors are considered fully operational. Contractor must identify and report any pre-existing damage to the VA representative on site before performing any work.

c. Only approved devices designed for grease interceptor pumping (vacuuming) and transporting waste can be utilized. Mobile vacuum carts used to transport contents from grease trap must be a sealed vessel to keep contents from spilling or leaking onto the ground.

d. Notify the On-Call Utility System Repairer upon arrival, departure and for any other issues that arise during the Service at TBD.

4. Working hours:

a. Anticipated hours of work will be Monday through Friday from 7:30 pm – 5:00 am. Additional hours must be coordinated through the COR. Work will not be performed on weekends or federal holidays.

Observed Federal Holidays:

Christmas Day

5. References:

a. Grease Interceptor Specifications.

6. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Open pit will be marked and/or barricaded to prevent someone from failing into pit. Work areas will be kept cleaned to prevent any slips, trips or falls.

b. Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

7. Security:

a. Contractor's personnel will utilize a temporary vendor's security badge until a permanent security PIV badge can be issued. Temporary badge use will not exceed 14 calendar days. A valid government issued form of identification will be required to receive a badge. A charge of $25 will be assessed for any badges that are not returned at the completion of the project.

b. The Contractor shall comply with MPLS VA security, access, and badging requirements. Employees must be able to pass a background check so they can obtain a Tier Level 1 PIV Security access badge.

c. Contractor's employees shall submit fingerprints and all required documents within five (5) business days of it being requested by the VA.

d. Appropriate vendor staff (as determined by the VA) performing the duties of the Statement of Work shall complete the computer-based training course "TMS 20939 No Access."

e. Contractor’s Technicians are required to check in with the Utility System Repairer upon arrival at facility to obtain access and receive any additional instructions, task explanations and project location information. On-Call Utility Systems Repairer – _________TBD__________

8. Parking/Storage:

a. Service Vehicles/trailers may be parked in the loading dock area during Service.

See attached document: S02 Bldg 70 Grease Trap Locations.

See attached document: S02 Bldg 70 Exit Route.

Minneapolis VAMC Grease Trap Cleaning Services Solicitation Amendment