36C26325Q0233.docx

SUBJECT*

Notice of Intent to Sole Source - HemoSphere 360 Light Protection Service Plan for Cardiac Output Monitors at the Minneapolis VA Medical Center

GENERAL INFORMATION

SET-ASIDE

One Veterans Drive

Minneapolis MN

CONTACT INFORMATION

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

POINT OF CONTACT*

Contracting Officer Alisha Milander Alisha.Milander@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

This Notice of Intent is provided to advise that the Government intends to solicit and negotiate a sole source, Firm Fixed Price contract with only one source, Edwards Lifesciences LLC, to provide HemoSphere 360 Light Protection Service Plan for Cardiac Output Monitors at the Minneapolis VA Medical Center.

This contract action is for services for which the Government intends to solicit and negotiate a Sole Source award under the authority of FAR 13.106-1.

This notice of intent to award a sole source contract is not a request for competitive proposals. However, in accordance with FAR 5.207 (c) (16) (ii), all responsible sources that feel they can meet the Government’s requirements detailed above may submit a capability statement which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties bona-fide capabilities for fulfilling the requirement and include: the System for Award Management (SAM) Unique Entity ID (UEI), and the Taxpayer Identification Number (TIN), along with documentation that the vendor is an authorized distributor/reseller. All offerors must have an active registration in SAM at www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information will be retained as Market Research.

All responses must be received by 12:00 PM Central Time on Tuesday, December 10, 2024.

Responses shall be submitted electronically to Alisha Milander via email at Alisha.Milander@va.gov. Fax responses and Telephone inquiries will not be accepted.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office, 316 Robert St N, Ste 506, St. Paul, MN 55101 Requesting Activity: Minneapolis VA Medical Center, One Veterans Drive, Minneapolis, MN 55417

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Minneapolis VA Medical Center (VAMC) has 18 HemoSphere Cardiac Monitors that are almost two years old. Each of these units has a ClearSight module within them that is required to be serviced/replaced every two years, so they must be serviced/replaced in December 2024 to remain in compliance with the Joint Commission standards.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This equipment is proprietary to Edwards Lifesciences LLC. Only an Edwards Lifesciences LLC engineer/technician can service the ClearSight module per the sole source letter that was provided by the vendor. These modules are removed and sent back to the vendor, who sends new or refurbished replacements to replace them. Although the service/replacement of these modules can be purchased as a single service line item, the cost for servicing/replacing each ClearSight module is the exact same as purchasing a one-year HemoSphere 360 Light Protection Service Plan for each HemoSphere Cardiac Output Monitor unit. That will not only include the ClearSight module preventative maintenance of servicing/replacing these modules, but will also cover any expired heart reference sensors (EVHRS) of which all ours are due for replacement, provides a Total Protection Warranty for the year, provides bug fixes/patches/performance optimization, covers all parts/labor/shipping costs, provides 24/7/365 technical and product phone support, etc.

4. Description of market research conducted and results or statement why it was not conducted:

VetCert was searched using NAICS 811210 – 315 SD/VOSBs were identified. DSBS was searched using 811210 – 122 VOSBs and 500 SDVOSBs were identified. The manufacturer of the HemoSphere Cardiac Monitors, Edwards Lifesciences LLC, was contacted and provided a sole source letter. Edwards Lifesciences LLC is the sole provider of the Edwards’ HemoSphere monitors and its components, including ClearSight modules. All repairs and software upgrades are to be performed only by an Edwards' service engineer/technician at an authorized service center. No other parties can service Edwards' advanced monitoring platforms, including the ClearSight Module. National contracts were searched with no results found, and the vendor confirmed that they do not have any national contracts that include the HemoSphere 360 Light Protection Service Plan or solely the replacement/servicing of the ClearSight modules. There are not two or more SD/VOSBs capable of providing the requested services at the Minneapolis VA Medical Center due to the proprietary nature of the equipment. Neither the VA Rule of Two nor the SBA rule of two can be met. A sole source contract will be awarded to Edwards Lifesciences LLC to meet the needs of this requirement.