S02 Amendment No 1 Grand Forks Outstation_LCO Signed.pdf

Amendment No. 1

Request for Lease Proposal (RLP) No. 36C26324R0063

Grand Forks Outstation

TO ALL OFFERORS: Wednesday, June 26, 2024

1. AMENDMENT

QUESTIONS & ANSWERS:

General Questions:

1. Interior designer.

a. Does the VA plan to have their own VA appointed staff member to provide overall interior design review for VA approval?

ANSWER: The 2 days DID workshop will cover this.

2. Low Voltage: So we can properly size each of the rooms. Each visn, at times, prefer these spaces broke up differently.

a. CCTV located in Lessor or IT Closet?

ANSWER: Lessor to provide on standalone system and located in Lessor Space, not OIT Closet. (Small Police viewing area would be ideal, this could house the CCTV system, workstation for badge access and security systems) Access to room controlled by badge access.

b. Security System located in Lessor or IT Closet?

ANSWER: Same as above

c. Badge Access Control in Lessor or IT Closet?

ANSWER: Same as above

d. Nurse Call located in Lessor or VA space or Electrical Room?

ANSWER: Equipment in Lessor space, staff to have access to initiate. Audible and visual alarm within the space. This does not alert the local authorities.

e. BACS System will be placed in Lessor Space. Acceptable?

ANSWER: Yes BACS = Building Automation Control System, this is the security system (CCTV, cameras, access control, etc.)

3. Exhibit H Security Requirements for Level II - Vehicle Barriers needed at front of building.

Provide vehicle barriers to protect pedestrian entrances from penetration by a vehicle meeting the DBT.

a. Static Barrier only to be in front of main entrance way or does the barrier need to be installed along the whole front of the building?

ANSWER: In front of the entrance door only. Bollards example below.

4. Is a sole General Contractor bidding and performing the work for the TI building out acceptable, as long as they provide a minimum of two bids per trade?

ANSWER: Up to the Lessor to decide on contractors, no minimum required.

5. Looking for general understanding per this offer item. Needing to make sure we understand this item correctly, but please note that there are NO known conflicts of interest.

a. "R100 3.04 H - H. If there is a potential for conflict of interest because of a single agent (broker?)representing multiple owners (lessor?), present evidence that the agent disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this RLP package. Owners and agents in conflicting interest situations are advised to exercise due diligence with regard to ethics, independent pricing, and Government procurement integrity requirements. In such cases, the Government reserves the right to negotiate with the owner directly. " ANSWER: Correct this is pertaining to a broker representing 2 or more lessors bidding on same contract.

b. Window locks, CCTV, Security, and Duress System - To be performed under BSAC pricing, per the security Exhibit I Security Unit Price List FSL II.

ANSWER: Correct and Exhibit I can be initialed and left blank as its simply a reference document on what BSAC allowance would cover.

c. Per the Security Requirements for Level II notes different buckets of money for the security systems. TI vs Shell, but the security unit price notes BSAC.

ANSWER: Items marked as shell are part of our lease requirements and should be part of your shell rent. The items not marked as shell are BSAC costs.

RLP Document Questions:

1. L100 1.8 Security Requirements: Staff and Patient/Visitor parking signage? Post mounted?

Please provide occurrences necessary for parking signage. Is a sign per VA dedicated parking required?

ANSWER: Bid proposal should include a parking plan and we allow the lessor some flexibility on that plan. (VA will provide feedback if the plan is unacceptable). We have seen signage for every space, and we have seen signage that represented a block of spaces.

2. L100 2.18 Security Requirements: Confirm generator is not needed. IT Closet to have UPSs. CCTV to have UPSs., 4 hours. Blacked out on Exhibit I Security Unit Price List FSL II. It is assumed a generator is not needed.

ANSWER: Anything blacked out isn’t required.

3. L100 3.51 Commissioning - Will this be required? If so, shall this be a TI cost?

ANSWER: Not required

4. L100 4.01 I. - 90 working days to complete the construction scope of work. Please confirm this duration.

ANSWER: Please provide your construction schedule as schedules and plans are part of the tradeoff evaluation. The VA is flexible when it comes to schedule, but our goal is acceptance within 150 days following the Notice to Proceed.

5. L100 5.13 HVAC zoning – Due to the size of the Vet Center, are two zones acceptable?

ANSWER: Acceptable

a. "5.13 HEATING AND AIR CONDITIONING (JUN 2012)

i. Zone Control. Provide individual thermostat control for office Space with control areas not to exceed 1,500 ABOA SF. Interior spaces must be separately zoned. Specialty occupancies (conference rooms, kitchens, etc.) must have active controls capable of sensing Space use and modulating HVAC system in response to Space demand. Areas that routinely have extended hours of operation shall be environmentally controlled through dedicated heating and air conditioning equipment. Special purpose areas (such as photocopy centers, large conference rooms, computer rooms, etc.) with an internal cooling load in excess of 5 tons shall be independently controlled. Provide concealed package air conditioning equipment to meet localized spot cooling of tenant special equipment. Portable space heaters are prohibited."

6. Building insurance:

a. Building Operations: Building liability insurance only? Covering rebuild/replacement of space and equipment replacement? Limits?

ANSWER: VA doesn’t determine the limit.

b. Shall builders risk insurance be included with the TI costs?

ANSWER: Section II on the 1217 lists insurance and everything listed in section II is part of SHELL rent.

7. L100 3.49 - Leed Certified, Green Globe certification, and LBChallenge is necessary. EST $5K Leed, EST $1,500 Green Globes, EST $12K or more for LBChallenge

a. R100 3.10 has these items crossed out as not applicable. Please confirm these are not needed.

i. 3.10 GREEN BUILDING RATING CERTIFICATION FOR TENANT INTERIORS (OCT

2023) INTENTIONALLY DELETED

ANSWER: Not needed.

8. Is the Phase I Environmental Site Assessment (ESA) noted in Section 2.11 of the R100 required at time of lease proposal?

ANSWER: The VA Environmental Adviser will review the proposed site to determine whether a

CATEX to NEPA requirements applies. When a CATEX applies, then an EIS or EAS is not necessary. This is done as part of the technical board’s evaluation of proposals.

If a CATEX doesn’t apply to the proposed site, then the Environmental Adviser usually requests additional information in the form of an EIS / ESA for NEPA compliance.

Be prepared to complete the necessary studies and/or assessments upon direction by the LCO after proposal submission. If there are any existing EIS, EAS or NEPA compliance information for the site; this is to be sent with your initial proposal.

End of Amendment No. 1

Robert Hausman Lease Contracting Officer

ACKNOWLDGEMENT OF RECEIPT

Amendment No. 1

Request for Lease Proposal (RLP) No. 36C26324R0063

Grand Forks Outstation

Signature of Offeror_____________________________ Date _______________________

(Return Signed Acknowledgement of Receipt with your offer IAW the RLP)