36C26324Q1115 0001_1.docx
DOCX document 17 KB Posted
- Attached to
- S201--EMERGENCY Housekeeping Services
- Solicitation number
- 36C26324Q1115
About this file
This document is an Amendment to a Previous Combined Solicitation for Emergency Housekeeping Services for the Nebraska-Western Iowa VA Health Care System. The solicitation is a total set-aside for Small Disadvantaged Veteran Owned Small Businesses (SDVOSB), with a NAICS code of 561720 and a size standard of $22 million. The anticipated period of performance is 09-01-2024 to 03-01-2025 with a possible 6-month option. The contracting office is the Department of Veterans Affairs VISN 23, located in Coralville, IA. Quotes are due by 05:00pm CST on 08-26-2024 and should be emailed to the Contract Specialist, Erica Miller. There is no incumbent contractor, as the previous contract has been expired for 7 months. The government will provide larger equipment, as well as consumable supplies. The contractor is expected to provide staffing to be directed by the government's Environmental Management Services (EMS) personnel to meet the requirements outlined in the Statement of Work.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 36C26324Q1115 0001.pdf | ||
| WD - Douglas.pdf | ||
| S02. RFQ 36C26324Q1115.pdf |
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Amendment to a Previous Combined Solicitation
Amendment to a Previous Combined Solicitation See attached document: Amendment 36C26324Q1115 0001.
| SUBJECT* |
| EMERGENCY Housekeeping Services |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 52241 |
| SOLICITATION NUMBER* |
| 36C26324Q1115 |
| RESPONSE DATE/TIME/ZONE |
| 08-26-2024 5pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| S201 |
| NAICS CODE* |
| 561720 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
NETWORK 23 CONTRACTING OFFICE
1303 5th St Suite 300 Coralville IA 52241
POINT OF CONTACT*
Contract Specialist Erica Miller erica.miller5@va.gov 319-688-3703
PLACE OF PERFORMANCE
| ADDRESS |
| NWI VA Medical Center |
4101 Woolworth Ave
Omaha, NE 68105
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/nebraska-western-iowa-health-care/ |
| URL DESCRIPTION |
| Omaha VA Medical Center |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Contracting Officer |
| EMAIL DESCRIPTION |
| Jesse Sweesy |
DESCRIPTION
1. Will the performance period be extended past the 03/01/25 date with option years? This is a huge lift for a 6 month commitment.
Potentially. There is up to a year total period of performance if a Option to extend 6 month is exercised. Once the contract is expired it future requirements will be budget dependent.
2. Since this is now a SDVOSB set aside, are the current and past incumbents no longer eligible?
No.
3. Are you able to share why the incumbent is being replaced? Is this a performance issue?
No current incumbent. Not being replaced
4. Could the government clarify the role of the Supervisor? Does the Supervisor work alongside the Government's EVS management? Supervisor will handle all ER/LR/HR related issues and be POC for contracted company. Yes ,they will work together. Hours will be Mon-Fri 0730-1600 to fully integrate with EVS.
5. Could the government clarify the phase-in timelines for the contractor given the short turnaround time? 7-8 Sep 20 contractors each day to start fingerprinting and background paperwork.
6. Could the government clarify whether newly hired employees require the standard VA Background Check? Yes they will.
7. Could the government clarify whether or not Sanford Federal is the incumbent as shown in industry research?
No, Sanford is not the incumbent. The most recent incumbent was Mark VII.
8. What does the government consider a reasonable time in finding replacement personnel that requires background checks? Once VA background checks are submitted they can begin work. If someone doesn’t clear they have 14 days to replace.
9. Are all 40 workers working Monday through Friday to ensure 740,000 sqft is maintained?
No. It is a 24/7/365 shedule.
10. Is there an incumbent. If so who is it? And award number? If you don't have one, how long have you been without? No incumbent, without 7 Months.
11. Will Gov provide the larger pieces of equipment buffers, ride-on type of equipment, buffers, side by side machines? Yes
12. Consumer products TP, hand towels to be furnished by Gov? Yes
13. Would it be ok if they are 75% hired prior to the start of PoP and then onboard during the first couple of weeks? No
14. Plan to use large subcontractor that currently handles airports and hospitals – Subcontracting is fine as long as 51% is done by the SDVOSB per VAAR 852.219-73
15. Page 14 outlines Periodic Cleaning Services, with intervals for said services.
16. Our understanding is this contract is to work in tandem with current EMS staff. Are we required to ensure that these intervals are met or is it the responsibility of the EMS to ensure these are met? They will work in tandem with EMS staff which will in turn meet EMS requirements.
17. Confirm if the intent of this project is to provide staffing that will be directed by EMS personnel or if the intent is to provide personnel to achieve all the requirements outlined in the SOW at the frequency intervals stated. Yes it is to provide staffing according to EVS supervisors and EVS leads, which will in turn meet the requirements of the SOW.
18. If it is the intent to achieve the requirement outlined, the staffing levels shown (39 people) will be insufficient for the listed work at the stated intervals. 39 is a sufficient number along with 1 supervisor. In the past we did it with 3 less people ( 37 people and 3 supervisors) and everything was met.
19. Please confirm it is the intent to provide staffing to be directed by the EMS or how to adjust pricing in the CLINS to account for the level of staffing needed to achieve the stated requirements at the intervals listed. Yes.
| *= Required Field |
| Amendment to a Previous Combined Solicitation |
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Amendment to a Previous Combined Solicitation
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