36C26324Q1090.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE 8/16/2024

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None

36C26324Q1090

Joshua Imdacha 3193397017 09-04-2024 4pm CDT

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

X

562112

$47 Million

N/A

X

Department of Veterans Affairs

SIOUX FALLS VAHCS

2501 W 22nd Street

SIOUX FALLS SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 x

See CONTINUATION Page

NCO 23 plans to award a 5-year, Single Award, IDIQ for Waste Disposal Services for the Sioux Falls SD VAHCS

See the Performance Work Statement in attachment B.2.

See the Schedule of Services in Section B.3.

Simplified Acquisition procedures Comparative Evaluation see provision 52.212-2

FOR CONSIDERATION ALL QUESTIONS MUST BE RECEIVED 72 HOURS

BEFORE DATE STIPULATED IN BLOCK 8 OF THE SF1449 FORM.

EMAIL ALL QUESTIONS AND RESPONSES TO JOSHUA.IMDACHA@VA.GOV

SIGN SF1449 AND RETURN ALL PAGES WITH OFFER SUBMISSION

Department of Labor Wage Determination WD 15-5369 applies to Services performed, see the attached document: WD15-5369

See CONTINUATION Page To be funded by task orders

X X

X 1

Joshua Imdacha Contracting Officer

36C26324Q1090

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.8 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.10 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 QASP-Hazardous Waste and Controlled Substance D.2 Service Contract Act WD 2015-5369 D.3-36C26324Q1090 Line Item Template

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

E.10 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Please register and submit your invoice to the VA’s online invoicing system at http://www.tungsten-network.com/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

SIOUX FALLS VA HEALTH CARE SYSTEM

HAZARDOUS WASTE SERVICES

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Hazardous Waste Services for the Sioux Falls Health Care System. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Hazardous Waste Services for the Sioux Falls Health Care System as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Facility currently identifies as a small quantity hazardous waste generator (SQG) as defined by 40 CFR Part 261 and must manage hazardous waste in accordance with applicable regulations including but not limited to those listed in Section 4.1.

1.3 Objectives: The Facility’s objective is to properly manage, transport, and dispose of the hazardous waste generated at the Facility in accordance with applicable local, state, and federal regulations including but not limited to those listed in Section 4.1 and in an environmentally responsible manner.

1.4 Scope: The Contractor shall provide all management, tools, supplies, equipment, and labor detailed in Part 5 of this PWS and obtain applicable licenses and permits necessary to ensure that hazardous waste removal and disposal services are performed at the Facility. The contractor shall accomplish hazardous waste removal and disposal services in accordance with applicable standards and regulations including but not limited to those listed in Section 4.1.

1.5 Period of Performance: The period of performance shall be a five-year IDIQ with ordering periods not options.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered with the contractor’s quote, three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:30AM and 4:30PM CST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at:

Sioux Falls Health Care System Building 5 (Central Accumulation Area) 2501 W. 22nd St.

Sioux Falls, SD 57105 The following sites are subject to service as requested by the COR or designee. Addresses are subject to change over the contract period but will remain in the same general vicinity:

1.6.6 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance. The Contractor and the Facility agree that the Contractor will have access to sensitive areas of the medical center and will be removing potentially lethal substances, which could become terrorist weapons if come into possession by undesirable individuals. The Contractor agrees to safeguard these materials, so they are not used against the Government. The Contractor additionally agrees that if they fail to demonstrate this continued trust that they may be subject to a background investigation based on standards found in VA Directive 0710.

1.6.6.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.6.2 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer and file a police report.

1.6.6.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.6.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.6.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.7 Special Qualifications: The Contractor will be responsible to ensure Contractor’s employees providing work on this contract are fully trained and completely competent to perform the required work.

1) Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" employee and a "fully qualified" alternate who will serve as the backup.

2) "Fully Qualified" is based upon training and on experience in the field. For training, the employee(s) have successfully completed a formalized training program, for the services identified in the description of services that meets the requirements of applicable regulations including but not limited to those listed in Section 4.1. For field experience, the Contractor’s Hazardous Material Handler shall have a minimum of two years of experience in respect to hazardous waste disposal services. Qualifications shall be provided in accordance with Deliverables in Technical Exhibit 2.

3) The employees shall be authorized by the Contractor to perform the hazardous material removal and disposal services. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials for each type of hazardous material required to be removed and disposed of from the Facility. Written assurance shall be submitted with the Contractors QCP. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing any VA. The CO or designee specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VA facility.

4) If Subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in Subcontractor(s) to the CO for approval/disapproval.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contractor: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain and wear a VA badge in the performance of this service;

however, they should wear and display any forms of ID provided by their employer.

1.6.11 Contractor Travel: All Travel and transportation costs are to be included in the unit costs for hazardous waste removal services specified in the Cost and Pricing Schedule. Travel outside of the confines of this contract are not approved for payment.

1.6.12 Other Direct Costs: No Other Direct Costs are approved, unit costs to include travel (outlined in 1.6.13), reproduction, and shipping expenses associated with training activities and visits to contractor facilities.

1.6.13 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CAA Central Accumulation Area CBOC Community Based Outpatient Clinic CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COR Contracting Officer’s Technical Representative

COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 LQG Large Quantity Generator CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit US DOT United States Department of Transportation US EPA United States Environmental Protection Agency VA Veterans Administration VAAR Veterans Affairs Acquisition Regulations

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities personnel, equipment, tools, materials, vehicles, supervision, and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide all other items and services necessary to perform Hazardous Waste Services at the Sioux Falls Health Care System, Sioux Falls, SD 57105. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations including but limited to:

40 CFR Part 261 and NR 600 requirements for:

- US EPA Identification numbers

- Waste Characterization

- Manifesting

- Handling

- Hazardous Waste Transportation

- Hazardous Waste Transportation Licensing

40 CFR Parts 100-185 requirements for:

- Material identification

- Shipping papers

- Labelling

- Packaging

- Employee training

- Emergency response

- Placarding and marking vehicle

- Loading and unloading

- Material compatibility

- Blocking and bracing

- Incident reporting

- Security plan

42 CFR part 1003 and 49 CFR parts 100 to 185 and 300 to 399 requirements for

- CDL operation for transportation of hazardous materials

NR 526 and requirements for transportation, shipping, treatment, and disposal of medical waste

All packaging, transportation, manifesting, and disposal expenses and fees will be paid by the contractor. Contractor is responsible for maintaining all necessary permits and licenses required for transporting materials out of the state of South Dakota.

4.2. Materials: The Contractor shall furnish all materials, supplies and shipping/packaging containers necessary to properly perform the work defined in the contract. The Contractor shall secure all ancillary materials, supplies and shipping/packaging containers not supplied by the Government in Part 3 of this contract.

4.3. Equipment: The Contractor shall furnish all tools and equipment necessary to properly perform the work defined in the contract. The Contractor shall secure all ancillary tools and equipment. The Contractor shall provide all licensed and required vehicles. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of Contractor and Contractor shall not be relieved of his contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for hazardous waste removal from the Sioux Falls Health Care System (Facility). The Contractor shall provide all management, tools, supplies, equipment, labor and obtain applicable licenses and permits necessary to ensure that hazardous waste packaging, transportation, disposal, and manifesting services are performed for the Facility in accordance with applicable standards and regulations. Hazardous waste services will be performed in such a manner as to be least disruptive to Facility operations. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, containers, shipping and packaging goods, supervision, and other items and non-personal services necessary to perform Hazardous Waste Services for the Sioux Falls Health Care System (Facility) as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Contractor must take into account the special treatment of hazardous waste, including personal protective equipment (PPE), as well as the environmental implications related to the management of this waste. Upon notification by the Contracting Officer through the issuance of an award letter, the Contractor shall perform hazardous waste removal in areas covered under this contract in coordination and upon the notification of the Contracting Officer Representative (COR) or COR’s designee.

5.2. Hazardous Material/Waste Services: Hazardous waste services include inventorying, assigning waste codes, packaging, labeling, manifesting, transporting, and proper disposal of hazardous wastes generated at the Facility. Contractor must have the resources and technical capability of classifying and identifying all waste streams generated at the facility. Facility and COR will not be responsible for classifying waste or assigning waste codes as needed for transportation and disposal.

5.3. Quantities: Estimated annual quantities are listed below in section B.3.

UNIT SCHEDULE

1. The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, and applicable licenses and permits necessary to ensure that Hazardous Material removal and disposal services in accordance with the PWS. Each CLIN has a superscript associated with it. These superscripts provide additional information to help describe specific waste codes. Example: Waste Medicines Liquid, Flammable, Toxic (2, 8, or 18 gal RCRA) Nicotine, Nitroprusside, other P-listed, U-listed, and characteristic pharmaceutical waste1,9. Superscript 1,9 refers to Line-item supplements (superscript codes for above CLINS) #1 The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, and applicable licenses and permits necessary to ensure that Hazardous Material removal and disposal services in accordance with the PWS. Container types and size may vary at time of pickup.

Information provided for Contractor's convince for bidding. Contractor to provide all required shipping and packaging materials needed to comply with DOT regulations & #9 Waste code: P087- Osmium Tetroxide apply to this line item.

CLINS

1. Waste Medicines Liquid, Flammable, Toxic (2, 8, or 18 gal RCRA) Nicotine, Nitroprusside, other P-listed, U-listed, and characteristic pharmaceutical waste1,9

2. Waste Medicines Liquid, Flammable, Toxic (2-gallon RCRA/Sharps mailbox style) Hazardous and biological (sharps) pharmaceutical waste1,9

3. Hazardous Waste Liquid (8- or 18-gallon RCRA) Barium sulfate suspension1,5

4. Waste Sodium Hydroxide Solution, Biohazardous (8-gallon RCRA) GeneXpert MRSA cartridges3

5. Waste Corrosive Liquids Toxic (8-gallon RCRA) Siemens Dimensions Vista 1500 cartridges1,3

6. Waste Aerosols (Various, lab pack required) Aerosolized pharmaceutical inhalers (i.e., albuterol)1,2,12.

7. Corrosive Materials, Liquids and Solids (Various, lab pack required) Acidic and basic liquids and solids such as concentrated nitric acid, concentrated sulfuric acid, concentrated ammonium hydroxide, sodium hydroxide pellets water treatment chemicals, floor strippers; certain detergents and chemical strippers; photochemical and some peroxyacetic acid sterilant compounds1,3,12.

8. Reactive Materials, Liquids and Solids (Various, lab pack required) Laboratory waste such as phosphorus pentoxide and sodium borohydride1,4,12.

9. Oxidizer, Liquids and Solids (Various, lab pack required) Sodium nitrate, sodium nitrite, ammonium persulfate, and similar reactive compounds1.12.

10. Toxic/Poison, Liquids and Solids (Various, lab pack required) Chloroform, phenol, phenolic compounds; iodine compounds, chromium potassium sulfates, sodium azide, 2-mercaptoethanol, osmium tetroxide, and similar compounds, hydroquinone; lead and related compounds, other toxic metal compounds (cadmium, etc.) Non-PCB Chlorinated solvents1,12.

11. Waste Ignitable/Flammable Liquids or Solids (Various) Solvent wastes including halogenated solvents mixtures1,2.

12. Waste Ignitable/Flammable Liquids or Solids (35-gal drum) (4) Solvent wastes including alcohols, alkanes, alkenes, ketones, ethers, aromatic hydrocarbons, and related mixtures1.

13. Waste Flammable Liquids or Solids (Various) Various wastes including xylenes, methanol, formaldehyde, and related mixtures; paint thinners; flammable laboratory solvents1.

14. Osmium Tetroxide (2-gallon RCRA)1,8

15. Hazardous Waste Solid (Various, lab pack required) Including lead articles and indicator locks1,6,12.

16. Waste Aerosols (Various, lab pack required)

Various including aerosolized paints, lubricants, oils, degreasers, and other solvents1,,12.

17. Waste Propane (Various, lab pack required)1,2,12.

18. Waste Mercury Metallic, Liquid or Solid (Various, lab pack required) Mercury containing equipment1,7.

19. Waste Organic Peroxide Type E Liquid (Various, lab pack required)1,2,12.

20. Waste Nitrous Oxide Mixture (Various, lab pack required)1,2,12.

21. Non-Hazardous Wastes (Various, lab pack required)1,12.

22. Fluorescent Bulbs, Miscellaneous (5) (Various, lab pack required) 4 foot and under lamps, incandescent, quartz, HPS, MH, and MV lamps, PL type compact fluorescents1,12.

23. DEA controlled substances1,11

24. 55- gallon barrel14

25. 5-gallon pail DEA15

26. Vermiculite16

27. Technical Advisory Call13

28. Non-Routine10,12

29. 35-gallon drum12, 14

Line-item supplements (superscript codes for above CLINS):

2. The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, and applicable licenses and permits necessary to ensure that Hazardous

Material removal and disposal services in accordance with the PWS. Container types and size may vary at time of pickup. Information provided for Contractor's convince for bidding. Contractor to provide all required shipping and packaging materials needed to comply with DOT regulations.

3. Waste code: D001- Ignitable waste

4. Waste code: D002- Corrosive waste

5. Waste code: D003- Reactive waste

6. Waste code: D005- Barium

7. Waste code: D008- Lead

8. Waste code: D009- Mercury

9. Waste code: P087- Osmium Tetroxide

10. Waste code: U010- Mitomycin

11. Non-Routine Events: Non-routine events may include non- scheduled pickup events.

Events may include, but not be limited to, research laboratory cleanouts, or emergency services in the event of a spill or disaster. The contractor will have 5 business days to respond to a non-routine non-emergent event unless notified by the CO of a more immediate response time.

a. If it is illegal, unsafe, or impracticable to move select materials from a SAA or a laboratory to the Facility’s CAA, COR, or designee, may request that the Contractor pickup hazardous waste at a location other than the CAA in conjunction with a routine hazardous waste pickup or at another time mutually agreeable to the Facility and the Contractor. Contractor will be responsible for providing the transport equipment, supplies, and labor necessary to move wastes from the SAA to the Contractors vehicle. A bid item for an hourly rate to assist with pickup of materials in a location other than the CAA has been included in the unit price schedule. The total number of requests for this type of assistance is not expected to exceed 3 events per year but may be as few as zero.

b. In the event of an emergency or disaster, COR may request emergency hazardous waste services from Contractor. Upon notification of an emergency, the Contract Manager or alternate shall respond by telephone within one (1) hour to speak with the COR to initiate emergency services. Upon receiving direction by the CO, Contractor personnel shall begin emergency work within twenty-four hours. The CO will notify the Contractor as soon as an emergency requirement is known. Total emergency services are not expected to exceed 4 calls per year.

12. Controlled Substances – Reverse Distribution

a. DEA- The contractor shall mobilize to and from Sioux Falls, SD, which shall include field crew and appropriate vehicle for transportation of controlled substances. The Sioux Falls VA Medical Center Pharmacy representative shall provide a comprehensive list of all controlled substances for disposal. The contractor shall classify, segregate, and package-controlled substances located in the Pharmacy vault on the Sioux Falls VA Medical Center campus.

b. The contractor shall label, manifest or bill of laden, permitting, and all other requirements per EPA, DEA, DOT, State of South Dakota or Federal laws for the removal, transportation, and disposal of controlled substances.

c. The contractor shall depart from the Sioux Falls VA Medical Center with all items, regardless of other EPA or RCRA codes, and shall commence via an appropriate vehicle to an approved facility for incineration.

13. Miscellaneous

a. May not include all applicable waste codes. Does not relieve Contractor from making determination of waste code(s) at time of pick up.

b. Quantities listed will vary and the Facility makes no guarantee that a pick-up will contain or be limited to the estimated amounts.

c. Includes only miscellaneous and broken bulbs.

14. 24/7 Phone Support

a. This service shall be rendered at any hour of any day of the week at no extra charge to the Government, regardless of cause. No overtime or travel will be charged.

b. Contractor shall respond within 30 minutes by telephone to caller.

c. The serviceman responding to the call must provide 2 hours of phone support per call.

d. If a serviceman is not immediately available, the office receiving the call must notify the medical center stating the length of time of delay. The Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from somewhere else and bill the excess costs to the Contractor (e.g., bill is to be sent directly to the Contractor from new service provider). The Government will be the sole judge in making the determination to bypass services with the Contractor.

e. Diagnostics, troubleshooting, and technical support shall be provided 24 hours a day, 7 days a week.

15. Barrel- DOT compliant, open top plastic drum with lid.

16. Bucket- 5-gallon screw top pail with lid.

17. Vermiculite- Grade 2 Hazardous liquids- Fine grains. Meets GSA CID A-A-52450.

5.4. Routine Pickup Schedule: Routine hazardous waste pickups shall occur at the primary Facility (Sioux Falls Health Care System, 2501 W. 22nd St., Sioux Falls, SD 57105).

Pickups shall be performed monthly and routinely (i.e., generally the first Wednesday of the month with predetermined arrival time). At least one (1) weeks’ notice shall be given for any rescheduled pickup and pickups are to be rescheduled within 2 weeks of the routinely scheduled pickup. The Contractor shall coordinate and schedule the routine pickup with the COR or the COR’s designee. COR’s or designee’s approval of the date and estimated arrival time shall be obtained a minimum of 1 week in advance of the event.

5.5. Routine Waste Disposal Pickup Location(s): For routine pickups, the Contractor shall pickup hazardous material from the Central Accumulation Area (CAA) at 2501 W. 22nd St., Building 5, Sioux Falls, SD 57105. Contractor shall be responsible for providing the transport equipment, supplies and labor necessary to move wastes to the Contractor’s vehicle. COR or designee may request Contractor to pick up materials from other satellite accumulation areas (SAAs) during non-routine events if it is impracticable to move the materials to the CAA.

5.6. Procedures for Providing Routine-Service: To the best of his/her ability the COR or designee will provide the Contractor with a list of items or inventory of waste to be removed from the CAA prior to the scheduled pickup event. Contractor must have the appropriate vehicle, equipment, packaging, and labels to remove all the waste located in CAA at the time of the pickup. If desired, Contractor may perform independent waste inventory or confirm this inventory prior to the scheduled pickup date.

5.7. Packaging, Materials and Labeling: All hazardous material/waste identified for pickup shall be contained or enclosed to prevent leaking or spilling. The Contractor shall supply all packaging materials. Containers shall be leak proof, puncture proof, stackable and transportable, damage free, in good working order at all times and comply with applicable regulations included but limited to those identified in Section 4.1. The Contractor shall supply all labels, placards necessary to satisfy Federal, State, and local laws for package content identification, transportation over public thoroughfares and transfer to any company involved in the destruction, recovery, or burial of hazardous material. Labels and placards shall be of size, shape, color, and format required by regulatory bodies and affixed by the Contractor in accordance with requirements or current industry practice.

5.8. Bulk Hazardous Materials: Contractor shall provide Facility with 55-gallon drum to use for bulk hazardous waste storage in the CAA.

5.9. Hauling: The Contractor shall use approved hauling routes as defined by the COR to prevent interference with facility operations. The Contractor shall ensure all spillage or leaks are promptly cleaned-up from any transportation route if such spillage or leaks are from hauling equipment and vehicles.

5.10. Listing and Manifesting: The Contractor shall visit the facility or utilize inventory provided by the Facility and list all materials being packaged in a "lab pack" form, and all materials packaged in drums or containers, or transferred from the Facility storage container to the Contractor’s container(s). This shall constitute a packing list. A manifest shall be created by the Contractor on Contractor provided forms and shall be in compliance with all Federal, State and Local laws.

5.11. Methodology For Disposal: All hazardous material/waste collected by the Contractor shall be disposed of in accordance with Federal, State, and local laws and regulations and in accordance with the Conformance Standards. Contractor shall be responsible for waste profiling and obtaining disposal facility’s approval(s). All disposal and/or destruction is to occur off the facility. The Contractor shall provide the COR or designee with a copy of such documentation necessary to verify the proper disposal of all materials.

5.12. Reporting Documents: The Contractor will be responsible for generating all reports and documentation in conjunction with amount, transport, disposal, or destruction of all waste material under this contract. This shall include submission copies of the manifests of disposal/destruction to all Federal, State and Local agencies. Handwritten notes can be provided at time of services, but final reports are electronic PDF format. Reporting documentation shall also include:

a) Transportation Manifests: Contractor shall provide copies of manifests covering transport of the waste from pickup at the Facility to its destination. Manifests shall show pickup time and date, arrival time and date at the disposal site, weights and other certifications as required by the EPA and the State of South Dakota. One copy of the manifest shall be provided to the COR or designee at the time of pickup. The signed PDF copy of the manifest by the designated facility owner or operator certifying receipt of the hazardous materials must be received by the COR or designee within 35 days of the waste pickup and prior to invoicing. PDF copies of the manifests shall be provided with invoice.

b) Certificates of Destruction: Original PDF certifications of proper disposal/destruction certifying the proper disposal of waste shall be provided to the COR and/or his/her designee within 45 days of destruction. Prior to issuing an option year, all available certificates of destruction will be delivered to the COR or designee.

c) Summary of Services: Contractor shall provide a summary of services after each pickup which includes the running totals of the weights of each waste stream removed from the facility for that contract year.

d) Invoicing: All invoicing must be submitted through invoicing Excel template and signed by COR prior to uploading for payment. *Final invoicing spreadsheet will be provided to contractor at time of award. Invoicing sample provided for information and labor planning purposes only.

5.13. Hazardous Waste Exceptions: The COR or designee shall not request the removal of radioactive material in conjunction with this contract.

5.14. Recycling: Recycling is encouraged for both waste reduction and cost reduction purposes.

5.15. Reconstitution and Accidental Spills of Hazardous Waste Material: All identified hazardous material/waste shall be completely removed. The Contractor shall be completely responsible for any and all spills of waste material that occurs during inventory, packaging, or transportation of waste materials to any site for destruction, recovery, or burial.

The Contractor is responsible for any damage or loss suffered by the Government or injury suffered by any government employee as a result of any spills of hazardous waste caused by the Contractor.

5.16. Contractor’s Competent Staff: The Contractor shall have one knowledgeable and competent representative and alternate, with whom the respective VA Hospital staff will communicate regarding all aspects of the contract to include but not be limited to: waste identification and classification, packaging and labeling, analysis, manifest completion and packaging lists, and shipment scheduling. If the Contractor’s representative changes, the CO, COR, and/or COR will be notified immediately.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Contract service shall ensure that the services are performed or equipment functions in conformance with the latest published edition of JCAHO, OSHA, VA, EPA etc. and all state, local, federal, and industry standards.

6.2. 40 CFR Part 261 and NR 600 requirements for:

1. US EPA Identification numbers

2. Waste Characterization

3. Manifesting

4. Handling

5. Hazardous Waste Transportation

6. Hazardous Waste Transportation Licensing

6.3. 40 CFR Parts 100-185 requirements for:

1. Material identification

2. Shipping papers

3. Labelling

4. Packaging

5. Employee training

6. Emergency response

7. Placarding and marking vehicle

8. Loading and unloading

9. Material compatibility

10. Blocking and bracing

11. Incident reporting

12. Security plan

B.3 PRICE/COST SCHEDULE

The Department of Veterans Affairs has set the maximum cost limitation for this IDIQ at $450,000.00 for the lifetime of this contract.

The guaranteed minimum value of this contract is set at $20,000.00.

Estimated task orders will be placed at the beginning of each ordering period by the contracting officer in accordance with 52.216-18,52.216-19,52.216-22

ITEM

NUMBER

DESCRIPTION

OF SERVICES

ESTIMATED

QUANTITY UNIT UNIT PRICE AMOUNT

8,200.00 LB __________________ __________________

Waste Medicines Liquid, Flammable, Toxic (2, 8, or 18 gal RCRA)

Nicotine, Nitroprusside , other P-listed, U-listed, and characteristic pharmaceutical waste Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): U010

LOCAL STOCK NUMBER: U010

400.00 LB __________________ __________________

Waste Medicines Liquid, Flammable, Toxic (2 gallon RCRA/Sharps mailbox style) Hazardous and biological (sharps) pharmaceutical waste Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

1,010.00 LB __________________ __________________

Hazardous Waste Liquid (8 or 18 gallon RCRA) Barium sulfate suspension Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): D005

LOCAL STOCK NUMBER: D005

100.00 LB __________________ __________________

Waste Sodium Hydroxide Solution, Biohazardous (8 gallon RCRA)

GeneXpert MRSA cartridges Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): D002

LOCAL STOCK NUMBER: D002

300.00 LB __________________ __________________

Waste Corrosive Liquids Toxic (8 gallon RCRA) Siemens

Dimensions Vista 1500 cartridges Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

Waste Aerosols (Various, labpack required) Aerosolized pharmaceutical inhalers (i.e. albuterol) Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): D001

LOCAL STOCK NUMBER: D001

Corrosive Materials, Liquids and Solids (Various, labpack required)

Acidic and basic liquids and solids such as concentrated nitric acid, concentrated sulfuric acid, concentrated ammonium hydroxide, sodium hydroxide pellets water treatment chemicals, floor strippers;

certain detergents and chemical strippers; photochemical and some peroxyacetic acid sterilant compounds Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

Reactive Materials, Liquids and Solids (Various, labpack required)

Laboratory waste such as phosphorus pentoxide and sodium borohydride Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems

Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): D003

LOCAL STOCK NUMBER: D003

40.00 LB __________________ __________________

Oxidizer, Liquids and Solids (Various, labpack required)

Sodium nitrate, sodium nitrite, ammonium persulfate, and similar reactive compounds Contract Period: Base POP Begin: 09-16-2024 POP End: 09-15-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: F108 - Environmental Systems Protection - Environmental Remediation

MANUFACTURER PART NUMBER (MPN): -

LOCAL STOCK NUMBER: -

Toxic/Poison, Liquids and Solids (Various, labpack required)

Chloroform, phenol, phenolic compounds; iodine…