36C26324Q1080_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

NETWORK 23 CONTRACTING OFFICE

1303 5th St Suite 300 Coralville IA 52241

POINT OF CONTACT*

Contract Specialist Erica Miller erica.miller5@va.gov 319-688-3703

PLACE OF PERFORMANCE

Iowa City VA Health Care System

601 Highway 6 West

Iowa City, IA 52246

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Snow and Ice Removal for Iowa City VA Health Care System.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26324Q1080 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02.

This procurement is a total set-aside for Small Disadvantaged Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov).

Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 561730 with a size standard of $9.5 million.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates one firm fixed price contract award to provide services to the Iowa City Health Care System, 601 Highway 6 West, Iowa City, IA 52246.

The anticipated period of performance is 09-01-2024 to 08-31-2025 for the base year period of performance. There are four (4) one-year option periods available at the government’s discretion.

FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Technical questions on this solicitation are due via e-mail only to Erica Miller, Contract Specialist, at erica.miller5@va.gov no later than 05:00pm Central Standard Time (CST), 08-21-2024.

Quotes are due to the Contracting Office by 05:00pm CST, 08-28-2024. Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.

Contact Erica Miller, Contract Specialist, at erica.miller5@va.gov for information regarding the solicitation.

Statement of Work Snow / Ice Removal

Description of Requirement The Contractor shall provide all personnel, equipment, tools, supervision and other items and services necessary to ensure the snow plowing and snow removal is performed in a manner that will maintain a professional appearance at the Iowa City VA Health Care System.

Upon award, the Contractor will be responsible to coordinate directly with the VA Contracting Officer Representative (COR) to identify limitations of snow pile areas and plowing methods. This will vary, as some locations will have no restrictions where others may have limitations on size. However, snow pile practices shall be within acceptable best practices for snow removal. It shall be the responsibility of the Contractor to haul away the snow.

Place of Performance Iowa City VA Health Care System 601 Hwy 6 West Iowa City, Iowa 52246 Period of Performance

Scope of Work The Contractor shall remove snow and ice by plowing, blowing, brushing, sweeping, shoveling, or other suitable means not harmful to the traffic surface as necessary to produce and maintain safe passage of pedestrians and vehicles.

The Contractor shall supply and apply sand, salt, ice melt, etc., to treat the existing or developing unsafe conditions to produce safe passage of pedestrians and vehicles. The contractor supplied snowmelt material shall be comparable to that used by the ICVAHCS. The materials used by Contractor shall not be damaging to the surface receiving the materials.

Equipment used shall be comparable or better than that used by the facility. Review of equipment included in the walk through. Example: Tractor – 18 horsepower, 51” rotary broom, 54” front blade; uniloader – 44 horsepower, 54” bucket/dump truck with sander and blade – truck GVWR 11,000, dump box 2-3 cubic yard, sander 2-3 cubic yard, and 8’ blade.

All equipment used and stored, all materials used and stored, and all removal methods used to displace snow and ice from surfaces shall be done in such a manner as to not cause damage to grass (turf), landscaping, trees, shrubs, vehicles, structures, fixtures, and people. Pertinent codes and regulations shall be adhered to such as U.S. Environment Protection Agency (EPA), National Fire Protection Association (NFPA), etc.

All work shall be performed in the order prescribed by the (ICVAHCS) using a checklist and plot plan. The order of work may vary from one snowfall to the next.

In the event of special circumstances, i.e., the snow turning to rain or freezing rain making removal efforts ineffective, permission may be sought from the COR or designee to discontinue the plowing or the de-icing or both.

Each snow/ice abatement call requires the inspection and acceptance of the COR or designee upon completion before payment for that work can be authorized.

Manpower and equipment used shall be sufficient to provide an initial clean sweep of the ICVAHCS in three (3) hours. Significant snow fall amounts (6+ inches) should not exceed 12 hours to complete snow removal.

A Snow Removal Timesheet is to be filled out at the end of each snow event. This will document what equipment was used, how much time was spent and everyone who worked. This will correspond to the invoice received for payment for each snow event. This time sheet will be left with the COR or designee. After Time Sheet review is complete, any additions or corrections will be forwarded to the Contractor. Invoice for payment will then be submitted electronically in a timely manner.

The Contractor will check in/out through the ICVAHCS Boiler Plant when beginning work and exiting the medical center. The key/gate card will be returned at that time.

Whenever the work requires the Contractor to gain temporary access to government-controlled spaces, the Maintenance & Operations Supervisor will issue necessary keys/cards to the Contractor. The keys/cards issued are to remain on government property. The Contractor or his representative will be required to sign in receipt of any keys/cards issued and is responsible for returning them to the Maintenance & Operations Supervisor. In cases where keys/cards are lost or not returned to the government, funds in the amount of $100.00 for each key/core unit will be retained from the contract. The number of key/core replacements necessary to affect re-securing the areas will determine the total contract retainage.

The Iowa City VAHCS will provide space in Building 20 for Contractor to store snow removal equipment if needed.

· One garden-type tractor with blade

· One snow blower

· One dozen bags deicer/ice melt

· One skid loader

· Gasoline and/or diesel cans of OSHA-approved safety type. All equipment will be filled out of doors. Safety cans will be stored in flammables storage cabinet provided by the ICVA.

Snow Removal Snow removal is typically needed from October through March. The Contractor shall remove snow, including drifts and piles, from all sidewalks, parking lots and roadways. The Contractor will ensure that all fire hydrants, exits, and emergency vehicle lanes are always accessible.

All surfaces shall be in a safe condition before 6:00 AM Central Standard Time (CST) unless otherwise communicated by the COR.

The snow shall be removed when accumulation exceeds two (2) inches or within one hour after snowfall stops. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the Contractor must move excess snow to onsite accumulation points identified by the COR or move the snow offsite. The Contractor is responsible for hauling snow off the ICVAHCS campus as needed, due to the limited amount of parking available on site. Snow piles will be removed from the facility when the Contractor is notified by the COR or designee within 3 days of notification.

The Contractor shall mobilize and report within one (1) hour from the time of notification by the Contracting Officer’s Representative (COR) or designee to treat traffic surfaces and action shall be continuous until treatment is no longer necessary. Notification can occur at any time, 24 hours a day, seven (7) days a week, including Holidays. A call to the contract may request to pre-salt specified areas when there is a forecast of snow. A two-hour minimum will be paid to the Contractor per call-in event.

Snow removal will be in such a manner that there will be no loss of parking or roadways, and if applicable blockage of sidewalks or steps. No snow can be pushed up against fencing, vehicle parking signs, or structures.

Roadway entrances/exits, bus stop passageways, sidewalks, and walkways obstructed by State and City snow plowing operations shall be kept clear by the Contractor.

All tables, benches, trash receptacles and bus stops shall be kept clear of ice/snow and obstructions.

Walks, crosswalks, and walkways in parking areas should be cleaned to bare concrete as much as possible. Snow should not be piles at entrances to city streets. Snow should not be piles on sidewalks. All crosswalks should be opened.

Ice Removal The Contractor shall immediately remove ice to provide safe traversing and safe driving conditions. The ice shall be removed using the snow removal operations, or by using ice melt. The contract shall provide all ice melt/sand material and shall remove and dispose of excess sand accumulation.

Winter Walk Through A walk through shall be done with the Contractor and the COR or COR designee of the property prior to winter snow season to review and document existing conditions of the campus.

Contractors are required and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions to the extent that the information is reasonably obtainable. Failure to inspect the site will in no way constitute grounds for a claim after contract award.

Any damage to VA property campus by the Contractor shall be repaired to its previous condition, or better, by the Contractor at no additional cost to the Government.

This is a fixed price contract with estimated hours.

See attached document: S02 - 36C26324Q1080.

See attached document: WD - JOHNSON.

Combined Synopsis/Solicitation Notice