36C26324Q0883 Sources Sought.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* Reception Desk Countertop /Installation for the VA St.Cloud Health Care System

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 68102-2077

SOLICITATION NUMBER* 36C26324Q0883

RESPONSE DATE/TIME/ZONE 06-14-2024 10AM CENTRAL TIME, CHICAGO, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

SET-ASIDE

PRODUCT SERVICE CODE* 7110

NAICS CODE* 337110

PLACE OF PERFORMANCE Department of Veterans Affairs St. Cloud Health Care System Outpatient Mental Health Clinic Basement 4801 Veterans Drive St. Cloud MN

POSTAL CODE 56303

COUNTRY USA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 111 South 18th Plaza, Suite C151/152 Omaha NE 68102-2077

POINT OF CONTACT* Contract Specialist Alberta Mickells Alberta.Mickells@va.gov 402-995-3081

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/st-cloud-health-care/ URL DESCRIPTION St. Cloud VA Health Care System AGENCY CONTACT’S EMAIL ADDRESS Alberta.Mickells@va.gov EMAIL DESCRIPTION Alberta Mickells

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY

The purpose of this Sources Sought is to conduct market research to procure a service to install a reception desk countertop. This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested services.

This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration.

Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 337110 – Wood Kitchen Cabinet and Countertop Manufacturing.

This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 337110. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract.

INSTRUCTIONS:

RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:

• Primary Information:

• Company Name:

• Point of Contact (POC) name:

• Email address:

• Phone number:

• Unique Entity ID No. listed in the System of Awards Management (SAM):

• Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 337110.

• Please indicate whether you hold a GSA Federal-Supply-Schedule or Indefinite Delivery/Indefinitely Quantity (IDIQ) contract that covers this type of request. If so, please provide the Schedule contract number.

• Must have an Authorized Distributor Letter and Proof of Authorization to be a service provider.

The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, and/or you are unsure about the draft description of the requirement please list your comments and/or concerns in your response so they can be addressed.

Response is due by 06/14/2024, at 10:00AM Central Time. Please submit e-mail responses to Mrs. Alberta Mickells, Contract Specialist, at email address: Alberta.Mickells@va.gov. Please place “Reception Countertop Installation” in the subject line of your email. This notice is to assist the Department of Veterans Affairs in determining qualified sources only.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

1.00 JB

PROVIDE NEW HIGH QUALITY, FIRE-RESISTANT, MOISTURE

PROOF AND HEAT RESISTAND SOLID SURFACE WORKING

COUNTERS TO MATCH EXISTING TRANSACTION TOPS. RE-

USE EXISTING SUPPORTS BFRACKETS, (6) GROMMENTS, AND

TRIM.

1.00 JB

INSTULATION OF COUNTER TOP

Funding/Req. Number: 1

GRAND

TOTAL

NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exists at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.

Statement of Work Reception Desk New Countertop with Installation

The Veterans Health Administration (VHA) has a requirement for healthcare furniture in Building 111 Outpatient Mental Health Clinic Basement for the St Cloud VA Health Care System, 4801 Veterans Drive, St Cloud, MN 56303.

PERFORMANCE REQUIREMENTS

Coordinate and provide all products and services to manage, design, order, ship, deliver and install new countertop from the manufacturer until final acceptance by.

a. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing and “final” specifications.

Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

b. Only include products specified within the scope of work.

PRODUCT

Provide (1) New high quality, fire-resistant, moisture proof and heat resistant solid surface work counters to match existing transaction tops.

Contractor will re-use the existing support brackets, grommets, and trim.

Contractor shall be responsible to replace any products if damaged during demolition.

Surfaces must be cleanable with hospital grade germicides and bleach solutions without harm to finishes.

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Reception Station woodwork shall be place back into original position with minimal gaps at joints, all woodwork shall be secure to countertop.

INSTALLATION

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

Installation will be performed during normal business hours Monday through Friday 8:00 am to 4:30 pm excluding Federal Holidays.

The observed date for each holiday can be found on the Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=20243 https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=20243

The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

If services affect patient care, installation may need to be completed after hours and/or weekends. Coordination and schedule will be agreed upon between the contractor and VA POC.

Contractor shall protect products against damage during field handling and installation.

Contractor shall protect adjacent existing and newly placed construction and finishes as much as possible during installation to limit wall damage.

The Contractor is responsible for the clean-up of each work area, and will not have access to cardboard recycling, metal recycling and garbage dumpsters. All waste shall be removed off site by the Contractor, proper disposal shall be the Contractors responsibility.

The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and if necessary, shall submit to the VA Interior Designer a remediation plan within 5 business days.

B111-16 Existing Reception

25'-81 2"

4'-111 4"

3'-11"3'-11"

3'-05 8"

R51'-613 16"

R48'-613 16"

2'-31 2"

3'-5"

24'-101 2"

4'-73 8"

ITEM INFORMATION