36C26324Q0408_1.docx

36C26324Q0408

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26324Q0408 03-01-2024 Mark Chase (TAG)

(210) 706-8139 03-14-2024 10:00

CDT

36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 X 812320 $8 Million N/A X Department of Veterans Affairs Minneapolis VA Medical Center One Veterans Drive, Building 70 Minneapolis

MN

55417 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101

Y Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 See CONTINUATION Page Important notice to Offerors:

Review and follow INSTRUCTIONS TO OFFERORS in FAR Clause 52.212-1 Addendum.

Note block #28 - this document must be signed and returned to the Contracting Office by the Offer Due Date in order to be considered. E-mail ALL required and completed documents to:

Mark Chase mark.chase1@va.gov ***Submit any written questions via e-mail - no telephonic questions will be accepted. Questions pertaining to this solicitation must be submitted, via email only, no later than 10:00 am CT, March 6, 2024.

Vendor must sign signature block in VAAR 852.219-77 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction Deviation) See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Delivery and Installation of Equipment

Delivery and installation of equipment is IAW Paragraph 4.1 of the Performance Work Statement. All equipment in Subparagraph 4.1.1.1 must be delivered and installed NLT 90 days after award of Contract. This CLIN can be invoiced in arrears only after completion of the delivery and installation and acceptance by the Government.

Applicable Performance Requirement Summary: PRS # 1 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated) PRODUCT/SERVICE CODE: S209 - Housekeeping - Laundry/Drycleaning

LOCAL STOCK NUMBER: 2024

Continuous Laundry Chemical Process

Continuous laundry chemical processes are IAW Paragraph 4.2 of the Performance Work Statement. Maintenance of Contractor-furnished equipment to maintain sustain continual laundry operations (Subparagraph 4.2.1) and Technical Support in support of laundry operations (Subparagraph 4.2.2).

CLIN can be invoiced in arrears monthly.

Applicable Performance Requirement Summaries: PRS # 2, PRS # 3, PRS # 4, PRS # 5 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Required Supplies

Modern chemical delivery system IAW Paragraph 4.3 of the Performance Work Statement. Required chemicals (Subparagraph 4.3.1.3) as part of the chemical delivery system are to be delivered per Paragraph 4.3.

Applicable Performance Requirement Summaries: PRS # 6, PRS # 7 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Continuous Laundry Chemical Process

Continuous laundry chemical processes are IAW Paragraph 4.2 of the Performance Work Statement. Maintenance of Contractor-furnished equipment to maintain sustain continual laundry operations (Subparagraph 4.2.1) and Technical Support in support of laundry operations (Subparagraph 4.2.2).

CLIN can be invoiced in arrears monthly.

Applicable Performance Requirement Summaries: PRS # 2, PRS # 3, PRS # 4, PRS # 5 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Required Supplies

Modern chemical delivery system IAW Paragraph 4.3 of the Performance Work Statement. Required chemicals (Subparagraph 4.3.1.3) as part of the chemical delivery system are to be delivered per Paragraph 4.3.

Applicable Performance Requirement Summaries: PRS # 6, PRS # 7 Contract Period: Base POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Continuous Laundry Chemical Process

Continuous laundry chemical processes are IAW Paragraph 4.2 of the Performance Work Statement. Maintenance of Contractor-furnished equipment to maintain sustain continual laundry operations (Subparagraph 4.2.1) and Technical Support in support of laundry operations (Subparagraph 4.2.2).

CLIN can be invoiced in arrears monthly.

Applicable Performance Requirement Summaries: PRS # 2, PRS # 3, PRS # 4, PRS # 5 Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Required Supplies

Modern chemical delivery system IAW Paragraph 4.3 of the Performance Work Statement. Required chemicals (Subparagraph 4.3.1.3) as part of the chemical delivery system are to be delivered per Paragraph 4.3.

Applicable Performance Requirement Summaries: PRS # 6, PRS # 7 Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Continuous Laundry Chemical Process

Continuous laundry chemical processes are IAW Paragraph 4.2 of the Performance Work Statement. Maintenance of Contractor-furnished equipment to maintain sustain continual laundry operations (Subparagraph 4.2.1) and Technical Support in support of laundry operations (Subparagraph 4.2.2).

CLIN can be invoiced in arrears monthly.

Applicable Performance Requirement Summaries: PRS # 2, PRS # 3, PRS # 4, PRS # 5 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Required Supplies

Modern chemical delivery system IAW Paragraph 4.3 of the Performance Work Statement. Required chemicals (Subparagraph 4.3.1.3) as part of the chemical delivery system are to be delivered per Paragraph 4.3.

Applicable Performance Requirement Summaries: PRS # 6, PRS # 7 Contract Period: Base POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Continuous Laundry Chemical Process

Continuous laundry chemical processes are IAW Paragraph 4.2 of the Performance Work Statement. Maintenance of Contractor-furnished equipment to maintain sustain continual laundry operations (Subparagraph 4.2.1) and Technical Support in support of laundry operations (Subparagraph 4.2.2).

CLIN can be invoiced in arrears monthly.

Applicable Performance Requirement Summaries: PRS # 2, PRS # 3, PRS # 4, PRS # 5 Contract Period: Base POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

Required Supplies

Modern chemical delivery system IAW Paragraph 4.3 of the Performance Work Statement. Required chemicals (Subparagraph 4.3.1.3) as part of the chemical delivery system are to be delivered per Paragraph 4.3.

Applicable Performance Requirement Summaries: PRS # 6, PRS # 7 Contract Period: Base POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 812320 - Drycleaning and Laundry Services (except Coin-Operated)

B.3 DELIVERY SCHEDULE

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

Medical Center (MVAMC) One Veterans Drive Minneapolis, MN 55417

B.4 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Laundry Services at the Minneapolis Veterans Affairs Healthcare System

1. GENERAL: This is a non-personnel services contract for continuous laundry chemical processes for achieving long term, environmentally sound laundry cleaning process at the Minneapolis Veterans Affairs Medical Center (MVAMC). The Veterans Affairs shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Veterans Affairs.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform supplemental laundry services, continuous laundry chemical processes as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract.

1.2 Background: The Minneapolis Veterans Affairs Healthcare System (MVAHCS) has a continued need for supplemental laundry services in the form of continuous laundry chemical processes for achieving long term, environmentally sound laundry cleaning process. Historically, this supplemental service has been performed with contractor assistance working in concert with the Government (MVAHCS Laundry Plant).

1.3 Scope: The contractor shall install and maintain Contractor furnished items; perform continuous checks and corrections, as necessary, of quality of supported laundry services; upon order, and provide required chemicals/solutions to the laundry.

1.4 Period of Performance: The Period of Performance shall be for one (1) 12 months Base Year and four (4) 12-months Option Years. The Period of Performance reads as follows:

1.5 General Information

1.5.1 Federal Government Holidays:

Independence Day

1.5.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 5:00 am – 3:30 pm Central Time (CT), Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.2.1 Installation and replacement of any major Contractor Provided Equipment, that would cause a disruption of the VA’s laundry services, shall be conducted by the Contractor on weekends. Coordination with the Laundry Plant Manager is required 30 days prior to work on weekends.

1.5.3 Place of Performance: The work to be performed under this contract will be performed at Minneapolis Veterans Affairs Medical Center (MVAMC), One Veterans Drive, Building 70, Minneapolis, MN 55417.

1.5.4 Type of Contract: Firm Fixed-Price Contract.

1.5.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Veterans Affairs personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the Veterans Affairs views the contractor's performance and the contractor will apprise the Veterans Affairs of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Veterans Affairs.

1.5.6 Definitions:

1.5.6.1 Contracting Officer’s Representative – Individual authorized to represent the Contracting Officer for purposes of monitoring the technical or administrative aspects of contractor performance during the life-cycle of the contract. Used synonymously in this PWS with Laundry Plant Manager.

1.5.6.2 Government – The Veterans Administration (VA) to include Minneapolis Veterans Administration Medical Center (MVMC) and the MVAMC Laundry Plant.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: The Government will provide linen quarterly testing.

2.1.1 All textile testing IAW ALM current test procedures.

2.1.2 Textile clean testing IAW TSRA hygienically clean standards.

2.2 Facilities: The Government will provide the necessary workspace at the MVAMC Laundry Plant at One veterans Drive, Building 70, Minneapolis, MN 55417.

2.3 Utilities: The Government will provide electricity and water for the Contractor’s use in performance of tasks outlined in this PWS.

2.4 Equipment: The Government will provide washing machines to which the Contractor will connect to perform the continuous laundry chemical process. These machines are:

· 1 each – 800# Braun Washer

· 1 each – 400# Braun Washer

· 1 each – 200# Braun Washer

· 2 each – 100# Milnor Washer

2.5 Materials: Chemical supplies acquired from the Contractor found at paragraph 4.3.1.3 of this PWS are to be contractor’s standard commercial product line and, as such, must conform to the specifications defined in the contractor’s product and technical data.

3. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

3.1 General: The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Section 2 of this PWS.

3.2 Facilities: N/A

3.3 Utilities: The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Contractor shall be responsible for providing and installing (per subparagraph 4.1 of this PWS):

· 5 each – Pump cabinets to push the chemicals from the pump room to machines (found in subparagraph 2.4 of this PWS) in the wash room

· User interface, interface modules, and all connecters and cables

· Probes to pull the chemicals from their respective drums/barrels

· Half inch nylon braid hoses (approx. 600 feet)

3.5 Materials: The Contractor shall be responsible for maintaining and providing replacement parts for all Contractor furnished equipment.

4. SPECIFIC TASKS:

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform supplemental laundry services, continuous laundry chemical processes. The contractor shall perform to the standards in this contract.

4.1. Delivery and Installation of Equipment

4.1.1 Equipment referenced in paragraph 4.1.1.1 of this PWS, while located at the MVAMC Laundry Plant and operated by Government personnel, remains the sole property of the Contractor who retains maintenance responsibility for maintenance of the same.

4.1.1.1 Required Equipment

· 5 each – Pump cabinets to push the chemicals from the pump room to machines (found in subparagraph 2.4 of this PWS) in the wash room

· User interface, interface modules, and all connecters and cables

· Probes to pull the chemicals from their respective drums/barrels

· Half inch nylon braid hoses (approx. 400 feet)

4.1.1.2 The Contractor shall furnish all labor and materials necessary for storage and installation of new equipment.

4.1.1.2.1 The Contractor shall supply and mount equipment mounting brackets.

4.1.1.2.2 The Contractor shall mount the equipment found at paragraph 4.1.1.1 of this PWS.

4.1.1.2.3 The Contractor shall run all chemical hoses from the chemical storage area to the washers using approved braided hoses housed in a leak proof trough.

4.1.2 Delivery and installation shall be complete within 90 calendar days after award. Delivery dates specified may be adjusted by the Contracting Office to coincide with the date the hospital will be ready to receive installation. The Contracting Office will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates.

4.1.2.1 The Contractor shall furnish a delivery schedule and designated mode of delivery. This schedule is to be provided to the COR and the Contracting Officer within 15 days of award.

4.1.3 Installation Responsibilities

4.1.3.1 The Contractor shall be responsible for determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system at each location.

4.1.3.2 The Contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. The Contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. Contractor shall provide at least five (5) business days’ notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the Government.

4.1.3.3 The Contractor is responsible for rigging and special handling costs, if required to move the equipment from dock area to the installation site within the Government’s premises.

4.1.3.4 The Contractor is responsible for uncrating of the equipment and removal of associated refuse. The Contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The Contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative.

4.1.3.5 The Contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment found at paragraph 4.1.1.1 of this PWS and connections of all cables. The Contractor is responsible for furnishing the mounting brackets, peripherals and required software.

4.1.3.6 The Contractor shall provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within 10 days after receipt of order from the Contracting Officer.

4.1.3.7 The Contractor shall inform the Contracting Officer and Contracting Officer’s Representative of any problems as they occur in connection with installation, or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. In such instances, installation shall not proceed under such circumstances until authorized by the Contracting Officer.

4.1.3.8 Once installation has begun, it shall be continuous, until complete coinciding with the hours specified. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment.

4.1.3.9 In the event that progress of the installation is interrupted through no fault of the Contractor, the continuous installation referenced in the preceding paragraphs may be terminated until such time as the cause of delay has been eliminated, and then shall be resumed within twenty-four (24) hours after the contractor has been notified that work may again proceed. Such suspension of continuous installation shall be made only after notice has been given to the Contracting Officer. Contractor must notify the Contracting Officer within 48 hours of suspension of installation.

4.1.3.10 Electrical Installation.

4.1.3.10.1 The Contractor shall conduct installation in accordance with the National Electrical Code (NEC).

4.1.3.10.2 Existing utilities shall be utilized to meet the performance requirements of this specification when possible. Additional connection points for equipment shall be the Contractor’s responsibility.

4.1.3.10.3 Electrical Identification. Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC).

4.1.3.10.3.1 All low voltage communication wiring shall be identified.

4.1.3.10.3.2 Does not use the VA Network.

4.1.3.10.4 The Contractor shall provide any protective methodology or devices necessary to protect Government and Contractor equipment from:

· Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms; and

· Data loss due to electrical power problems.

4.1.3.11 Training of Operation Personnel

4.1.3.11.1 The Contractor shall provide on-site orientation and training of using personnel in operation and care of the equipment furnished. This training shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment, provided that such adjustment or action shall in no way jeopardize the Government's rights under contract guarantee. Upon completion of installation, this training shall be given by qualified Contractor representatives on a date to be determined by the Contracting Officer’s Representative.

4.2 Continuous Laundry Chemical Process

4.2.1 Maintenance of all Contractor-owned dispensing equipment

4.2.1.1 The Contractor shall be responsible for all equipment maintenance and any PM schedule maintaining all Contractor dispensing equipment to assure continuous laundry chemical processes to the MVAMC Laundry Plant remains uninterrupted due to equipment failure.

4.2.1.2 The Contractor shall assure equipment will be capable of providing complete and accurate formula summaries, daily totals of formulas processed, total amount of chemical used, total of wash formulas processed, total poundage processed, proof of delivery for all wash formulas and wash steps, automated calibration of each chemical delivered to the wash aisle, no peristaltic pumps, and water flush on each chemical delivery.

4.2.1.3 The Contractor shall provide at least five (5) business days’ notice to the Government's on-site representative prior to installation or modification of or connection to utilities.

4.2.2 Technical Support

4.2.2.1 The Contractor shall provide the Government with a phone number to access technical support from qualified technical support personnel. Technical support is defined as support provided by the Contractor to the Government to address issues (i.e. chemicals not reaching the washers, linens not being washed to standards, excessive static).

4.2.2.2 Issues regarding washed linen and equipment malfunction. The Contractor shall respond to any call from authorized Government personnel with-in one (1) hour telephonically/email and have someone on site within four (4) hours of that call during normal business hours Monday thru Friday from 5:00 am – 3:30 pm CT.

4.2.2.3 The Contractor shall provide documentation of all chemical formulas for linen classifications in a book to be used to verify formulas on a random basis.

4.2.2.4 The Contractor shall perform the following testing on a weekly basis providing a copy of the results of this testing to the Laundry Plant manager.

· Water softness

· Chlorine strength

· Wash titrations verifying each formula on each machine

· pH testing of washed linens

· Water temperature must be maintained at approximately 140⁰ F (+/- 10⁰)

4.2.2.5 Upon notice of excess stain rate (>2%) by the Government, the Contractor shall:

· Document and report type of stain to COR

· Use necessary testing to determine a solution to maintain the linen replacement to at or below 10% per year

· Perform chemical formula modification to reduce stain rates to acceptable levels (<2%)

4.2.2.6 Training. The Contractor shall provide one-on-one or one-on-multiple training on an as-needed basis to support the government regular use. Training may include such subjects as water softness, wash formula titration and pH testing, and minor maintenance to minimize down time.

4.2.2.7 As a partner in the continuous laundry chemical processes, the Contractor is encouraged to use their expertise to make recommendations to improve laundry operations. These recommendations should summitted to the Laundry Plant Manager.

4.3 Required Supplies

4.3.1 Chemicals

4.3.1.1 The Contractor shall supply and maintain a modern chemical delivery system that provides proof of delivery to each washer and can be monitored over the internet by Laundry Plant personnel.

4.3.1.2 The chemicals expected to be provided to include a chemical that can provide a fluid repellency for isolation and surgical gowns.

4.3.1.3 Chemical Supplies. this list is a guide and chemicals may be substituted for higher quality/higher performing chemicals. Any substitutions need to be approved by the Laundry Plant manager prior to delivery. Items offered must also conform to the Government’s specifications.

4.3.1.4 The quantities listed at the MULTI-YEAR CHEMICAL COST SCHEDULE are estimates only. The Government may require more, or less, of any product. Unit pricing per each period of performance (Base + Option Years) shall remain at the MULTI-YEAR CHEMICAL COST SCHEDULE price regardless of total quantity ordered by the Government.

4.3.1.5 The Contract shall deliver product to MVAMC Laundry Plant within 24 hours of notice from the Laundry Plant Manager or designated representative.

4.3.1.5.1 The Contractor shall prepare and distribute commercial bills of lading.

4.3.1.6 Due to minimal storage space at the Government facility, the minimum quantities of product per order is one of any unit of issue (ex. One (1) each 55 gallon drum of Detergent). This applies also to empty containers to be returned. Cost for removal of empty containers shall be incorporated in the unit price for each item.

4.3.1.6.1 The Contractor shall devise an adequate storage system to house required chemicals which shall be stored in day tanks in provided cage in the laundry room.

4.3.1.7 The Contractor shall be responsible to ensure the Material Safety Data Sheet for each chemical provided is current at all times.

4.3.1.8 The Contractor shall assure the equipment and chemical formulas will meet or exceed standard ALM and TSRA Hygienically clean linen standards. The Contractor shall perform quarterly USP 62 and Rodac plate testing to ensure that processed goods are free of pathogens and bacteria that could cause Hospital Acquired Infections.

5. PERFORMANCE REQUIREMENT SUMMARY:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PRS # 1

Delivery and installation shall be complete within 90 calendar days after award. (PWS para 4.1.2)

PRS # 2

The Contractor shall maintain all Contractor dispensing equipment to assure continuous laundry chemical processes to the MVAMC Laundry Plant.

(PWS para 4.2.1.1) Dispensing equipment remains operational for uninterrupted service

PRS #3

The Contractor shall respond to any call from authorized Government personnel.

(PWS para 4.2.2.1) Respond with-in one (1) hour telephonically/email and have someone on site within four (4) hours of that call

PRS # 4

The Contractor shall perform the following testing

· Water softness

· Chlorine strength

· Wash titrations verifying each formula on each machine

· pH testing of washed linens

· Water temperature must be maintained at approximately 140⁰ F (+/- 10⁰) (PWS para 4.2.4)

PRS # 5

The Contractor shall use necessary testing to determine a solution to mitigate the linen replacement (PWS para 4.2.5)

PRS # 6

The Contract shall deliver product to MVAMC Laundry Plant (PWS para 4.3.1.5)

PRS # 7

The Contractor shall perform quarterly USP 62 and Rodac plate testing (PWS para 4.3.1.8)

6. DELIVERABLES SCHEDULE

Delivery schedule and designated mode of delivery (PWS para 4.1.2.1)

Phone number to access technical support from qualified technical support personnel.

(PWS para 4.2.2)

Documentation of all chemical formulas for linen classifications (PWS para 4.2.3)

Results of weekly testing (PWS para 4.2.4)

Document and report type of stain (PWS para 4.2.5)

Provide proof of delivery system to each washer that can be monitored over the internet (PWS para 4.3.1.1)

Commercial bills of lading (PWS para 4.3.1.5.1)

Material Safety Data Sheet for each chemical provided (PWS para 4.3.1.7)

Provide results of quarterly USP 62 and Rodac plate testing (PWS para 4.3.1.8)

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable…