36C26324Q0106.docx

Attachment 7: Request for Sole Source Justification Format >SAT

GENERAL INFORMATION

SET-ASIDE

One Veterans Drive

Minneapolis MN

CONTACT INFORMATION

NETWORK 23 CONTRACTING OFFICE

Contract Officer 4801 Veterans Drive St. Cloud MN 56303

POINT OF CONTACT*

Contracting Officer Traci Johannes traci.johannes@va.gov 320-469-4322

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Presolicitation Notice Presolicitation Notice This Notice of Intent is provided to advise that the Government intends to negotiate a sole source, Firm Fixed Price Indefinite Delivery Contract, Base plus 4 Option Periods with only one source, Adam’s Pest Control (Hamel, MN) to provide Pest Control Services for the Minneapolis VA Health Care System.

This notice of intent to award a sole source contract is not a request for competitive proposals. However, in accordance with FAR 5.207 (c) (16) (ii), all responsible sources that feel they can meet the Government’s requirements detailed above may submit a capability statement which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties bona-fide capabilities for fulfilling the requirement and include: the Unique Entity Identification Number (UEI), and the Taxpayer Identification Number (TIN), along with documentation that the vendor is an authorized distributor/reseller. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information will be retained as Market Research.

All responses must be received by 16:30 PM CST on Monday, November 20th, 2023.

Responses shall be submitted electronically to Traci Johannes via email at traci.johannes@va.gov. Fax responses and Telephone inquiries will not be accepted.

Presolicitation Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263-24-AP-4465

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Office (NCO23), 4801 Veterans Drive, St. Cloud, MN 56303

Organizational Activity: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

2. Nature and/or Description of the Action Being Processed: Emergent and reoccurring pest control and eradication services, heat treatment only – no chemicals to be used, K9 Pest control services for the medical facility, reoccurring varmit and insect pest control.

Term: Base + 4 Option Periods

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Emergent and reoccurring pest control and eradication services, heat treatment only – no chemicals to be used, K9 Pest control services for the medical facility, reoccurring varmit and insect pest control.

4. Statutory Authority Permitting Other than Full and Open Competition:

(i) Supplies or services may be considered to be available from only one source if the source has submitted an unsolicited research proposal that-

(A) Demonstrates a unique and innovative concept (see definition at 2.101), or, demonstrates a unique capability of the source to provide the particular research services proposed;

(B) Offers a concept or services not otherwise available to the Government; and

(C) Does not resemble the substance of a pending competitive acquisition. (See 10 U.S.C. 3204(b)(A) and 41 U.S.C. 3304(b)(1).)

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Adam’s Pest Control is the only found responsible vendor within the state of Minnesota that possesses a K9 trained pest inspector as well as the ability to meet the emergency timeframe of reporting within 4 hours of an emergency request to the Minneapolis VA Medical Center.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The above described has been solicited several times within the last year ~ SAM Postings #36C26322Q0727, 36C26323Q0592, 36C26323Q0354, 36C26323Q0520

In these solicitations/award there have been several issues; performance issues with previous awarded contracts, protests with changing market research and an unstable market (employment, local service offerings, changes in business operations), inability to determine fair and reasonable pricing, and inability to determine responsibility in interested vendors. Pest control has been deemed an inherent medical center function and a crucial service provided to the Minneapolis VA to operate per Federal regulations. These aforementioned challenges can no longer delay a long term contracted need for the facility.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Adam’s Pest Control has been providing pest eradication services to the MPLS VA in the interim while working on an established long term contract. They are still priced fair and reasonable by under half of the proposed/quoted costs throughout the several solicitations this procurement has underwent.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research has been conducted several times within the last 16 months to procure a long term contract. At each time, the industry responds with differentiating results. There is a gap in what the industry can provide against the Minneapolis VA’s specific requirements.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Annually review the needs of the facility against the market. Will assess if this contract is in the best interest of the Government at a fair and reasonable price at an annual interval.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPG Part 806.3 OFOC Page 5 of 5 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C263-24-AP-4465