Amendment 0001 to Solicitation 36C26323Q0883.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

09-13-2023

636-23-4-5060-1102 None

36C263

Department of Veterans Affairs Network Contracting Office 23 (NCO23) 2501 W. 22nd St.

Sioux Falls SD 57105

36C263

Department of Veterans Affairs Network Contracting Office 23 (NCO23) 2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26323Q0883

08-31-2023

X

X X

09-14-2023 at 3:00 PM Central Time 636-3630162-5060-855100-2543 010050192 636-23-4-5060-1102

Solicitation 36C26323Q0883 for Campus Landscaping Services to support the Nebraska-Western Iowa VA Health Care System is hereby amended. The purpose of the Amendment is to provide questions, answers, and clarifications received by the Contracting Office regarding the Solicitation. Please review the provided information below. The closing date and time of the Solicitation remains unchanged at 09-14-2023 at 3:00PM Central Time. Offerors must acknowledge this Amendment with their Quote in accordance Block 11 above, prior to the closing date and time of the Solicitation.

Angie Mabley

VA-VHA-2020-277A3B9E

Solicitation 36C26323Q0883 Amendment 0001 - Questions, Answers, and Clarifications

Note: Some potential offerors had the same, or nearly the same questions. All questions were read and considered, and if there were several of the same questions, the VA elected to answer them all in one answer, summarized as a Clarification.

Clarification 1: See Section B.2 Invoices. The language in the Solicitation is incorrect.

The VA will allow the Contractor to invoice for and receive monthly progress payments for services work completed and accepted by the VA Technical Representative. Draft invoices shall be submitted via e-mail at the end of each calendar month, for services work performed the previous month. After the VA Technical Representative approves the draft invoice, the Contractor may submit the invoice to the Tungsten Network. The successful offeror must be registered with the Tungsten Network in order to receive payments. See Section B.4 Government Invoice Address.

Clarification 2: See Page 48 of 67, last paragraph on the page, under the section titled Questions. This paragraph was inadvertently not double-spaced from the paragraph preceding it, or bolded, and therefore may not be as prominent as other important requirements that were separated and bolded in the E.3 Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services section. The paragraph states that “Offerors shall submit along with their quote information (i.e., Capability Statement, past performance, etc.) to be used to evaluate the offeror’s quote in accordance with FAR Provision 52.212-2 Evaluation – Commercial Items.”

Your pricing, along with both your Technical Capability and Past Performance, must be substantiated in order for your quote to be evaluated by VA under the Lowest Price Technically Acceptable evaluation process.

Clarification 3: As an SDVOSB prime contractor you can subcontract (or Team) with any entity despite their business classification, as our contract is with you (You can also rely on the subcontractor’s capabilities and past performance in our evaluation of your quote). However, there are Limits on Subcontracting as follows:

Clarification 4: There are six (6) “TBD” (To Be Determined) references throughout the SOW. These are items that VA does not have a pre-determined quantity, variety, color or measurement for at this time. It is anticipated that VA and the Contractor will determine these at a later date after the project has been awarded. Some of the TBD items are very minor and would not have much, if any effect, on an Offerors Quote (i.e.

color, variety). For the Hosta quantity in ACC North Side project, assume 20 Hosta transplants for purposes of developing your Quote. For the Bury ACC Sprinkler Lines project, assume 500 feet of buried lines and assume 500 square feet of sod or seed coverage/mulch for purposes of developing your Quote.

Question 1: Do you have a Bidders List for this Solicitation?

Government’s Answer: You need to be signed-up in SAM.gov to see the Interested Vendors List. The VA does not maintain an Interested Parties List; however, if interested vendors have voluntarily added their information to the list for this solicitation, it will be public and available to anyone.

Questions 2: Will the VA offer additional Site Visits?

Government’s Answer: No, the one (1) and only Site Visit was held on 9/8/2023.

Questions 3: ACC North Turf has a requirement for shady trees and the type and quantity were not identified. Is there going to be an amendment for this information?

Government’s Answer: On page 7 it does state the quantity in two (2) places as “three

(3) shade trees” and as “Shade trees 2-2.5’ = 3ea” The variety to be determined by the Contractor and approved by VA. See Clarification 4 above.

Questions 4: ACC North Side does not identify the quantity of Hosta plants to be transplanted. Has the quantity been identified?

Government’s Answer: See Clarification 4 above.

Questions 5: Bury ACC Sprinkler Lines - it identifies both sod and seeding and with the seeding it includes mulch. Should both be included in the bid?

Government’s Answer: Omaha VA is OK with the Contractor doing it either way, sod or seed; but if seeded, then mulch is required. Also see Clarification 4 above for square footage.

Questions 6: Is there a preferred lawn/service maintenance schedule (bi-weekly;

etc.)?

Government’s Answer: See pages 8 and 9 of 67 Statement of Work. The “Weed, Feed and Pest Control Program” is adequately explained in this section of the SOW.

Questions 7: With respect to the “Weed, Feed and Pest Control Program” what is the approximate acreage of the Omaha VA Campus?

Government’s Answer: Recommend that you take a look at the Omaha VA campus on Google maps or similar website. There are many buildings, roads, parking lots and other hardscape areas on the campus and so the remaining green spaces are not all that large. Also, not all green space areas will get some or all of the “Weed, Feed and Pest Control Program.” If you did not attend the Site Visit and walk the grounds to get a feel for the size, you will have to estimate the size.