36C26323Q0697 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 To all Offerors/Bidders

36C26323Q0697 06-22-2023

X X X

17:00 CDT, 07/07/2023

See CONTINUATION Page The purpose of this amendment is to:

1. Clarify the requirements of the technical evaluation factors in FAR Provision 52.212-2 Evaluation.

2. Edit the Statement of Work and Rate Table to clarify the language around the Extraordinary Ministers of the Holy Communion.

Edited sections highlighted below.

Any potential offerors are free to resubmit their offers with edited pricing based off the changes made in this amendment.

Traci Johannes Contracting Officer

VA-VHA-RPOC-2023-0035

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide Catholic Veterans Spiritual Care in accordance with the Statement of Work and Rate Table Contract Period: Base POP Begin: 07-15-2023 POP End: 07-14-2024 PRINCIPAL NAICS CODE: 813110 - Religious Organizations PRODUCT/SERVICE CODE: G002 - Social - Chaplain

Provide Catholic Veterans Spiritual Care in accordance with the Statement of Work and Rate Table Contract Period: Option 1 POP Begin: 07-15-2024 POP End: 07-14-2025

Provide Catholic Veterans Spiritual Care in accordance with the Statement of Work and Rate Table Contract Period: Option 2 POP Begin: 07-15-2025 POP End: 07-14-2026

B.3 Rate Table

Catholic Chaplain Services 2023-2024

Provide Pastoral Counseling Patient Visit for Catholic Veterans – per assigned/requested/authorized visit due to a patient or family request for a Catholic Priest and documentation in CPRS and any needed communication with the Chaplain Service Team.

Provide Worship Service/Weekday Mass 2-3 times per week (this includes setting up the service, dismantling and cleaning up afterwards of chapel), to be documented in CPRS and any needed communication with the Chaplain Service Team.

Catholic Chaplain Services 2024-2025

Provide Pastoral Counseling Patient Visit for Catholic Veterans – per assigned/requested/authorized visit due to a patient or family request for a Catholic Priest and documentation in CPRS and any needed communication with the Chaplain Service Team.

Provide Worship Service/Weekday Mass 2-3 times per week (this includes setting up the service, dismantling and cleaning up afterwards of chapel), to be documented in CPRS and any needed communication with the Chaplain Service Team.

Catholic Chaplain Services 2025-2026

Provide Pastoral Counseling Patient Visit for Catholic Veterans – per assigned/requested/authorized visit due to a patient or family request for a Catholic Priest and documentation in CPRS and any needed communication with the Chaplain Service Team.

Provide Worship Service/Weekday Mass 2-3 times per week (this includes setting up the service, dismantling and cleaning up afterwards of chapel), to be documented in CPRS and any needed communication with the Chaplain Service Team.

B.4 Statement of Work

1. SERVICES

Under this contract, the Contractor shall provide Roman Catholic religious services on-site at the Minneapolis VA Health Care System (MVAHCS), Minneapolis, MN.

2. Job Responsibilities:

A. Provide Pastoral Counseling Patient Visit- per assigned/requested/ authorized visit due to a patient or family request for a Catholic Priest and documentation in CPRS (if approved, per section O of this document), and any needed communication with the Chaplain Service Team.

B. Provide requested sacraments (such as Anointing of the Sick, Confession, and/or Holy Eucharist) during patient visit: per assigned/ requested/ authorized visit with a patient or family of the patient which does not entail a full pastoral counseling encounter.

C. Provide Mass Sunday mornings and major holy days- per scheduled/authorized/worship service/ceremony/Mass (this includes setting up the service, dismantling and cleaning up afterwards of chapel), to be documented in CPRS, and any needed communication with the Chaplain Service Team.

D. Provide Worship Service/weekday Mass 2-3 times per week on a regular schedule to be developed between the contractor and the chaplaincy team (this includes setting up the service, dismantling and cleaning up afterwards of chapel), to be documented in CPRS, and any needed communication with the Chaplain Service Team.

E. Consult with professional staff regarding the total welfare of any patient.

F. In a time of need or emergency, as determined by VA, the Contractor agrees to provide the services within this Statement of Work, and to be available during call-back hours as necessitated by the needs of the VA. It is the contractor’s responsibility to provide a schedule of whom to contact for call requests at the beginning of each pay period. The contractor may, under contractor’s supervision, authorize other individuals to manage the call schedule and may arrange for other priests to cover needed services. Any person acting under this contract shall be promptly reported to a member of the Chaplain Service team for record keeping. If a priest under the contractor is so requested, the chaplain on call will place that call on behalf of the patient. Call back hours may occur at any time when a catholic chaplain is not on duty at the facility. This may occur between 12:00am and 11:59pm on any given day.

G. In a time of need or emergency, as determined by VA, the Contractor agrees to provide the services within this Statement of Work, and to be available during call-back hours as necessitated by the needs of the VA. If a priest under the contractor is so requested, the assigned contractor’s chaplain on call will be provided a listing of priests available and will place that call on behalf of the patient. Call back hours may occur at any time when a catholic chaplain is not on duty at the facility. This may occur between 12:00am and 11:59pm on any given day.

H. The contractor shall maintain a schedule of the week’s Masses and will provide this information to the Chaplaincy Service Team. On a monthly basis the contractor shall provide the Chaplain Service Team an assignment schedule notifying which priest(s) are assigned to preside at which Masses.

I. If Extraordinary Ministers of Holy Communion (EMHC) are engaged, the contractor shall advise the Minneapolis VAMC Chaplain Service Team on maintaining monthly schedules for the approved volunteer Extraordinary Ministers of Holy Communion.

· The contractor shall advise the VAMC Chaplain Service Team on communication, training and oversight of all Extraordinary Ministers of Holy Communion (if used). The contractor shall advise on the training of any new such volunteers to ensure maintenance of professional standards.

J. As the reposed Eucharist in the tabernacle depletes, additional Hosts shall be consecrated either on or off site for replenishment by the contractor. The contractor shall assure proper upkeep of the tabernacle area, including any cleaning that is needed.

K. The contractor shall ensure the maintenance of all necessary Catholic supplies (hosts, wine, candles, vestments, etc.), and maintain appropriate chapel care. The contractor shall communicate with the chaplaincy team to identify and have reordered all sacramentals, reading materials etc. for veteran’s worship needs. The contractor shall not be responsible for ordering and/or paying for these sacramentals or worship aids.

L. The contractor shall maintain professional standards and dialogue with Veterans and VA Staff.

M. The contractor on duty for the day, if a Mass is scheduled, will conduct the Mass, will assist in set up and take down of the chapel, and will serve the altar and/or read the day’s readings. These persons would be trained to do such service in a reverent manner.

N. To ensure proper care and cleanliness of the Mass linens, the contractor shall maintain the laundering and ironing of these linens.

O. Charting into patient records shall be completed if the Minneapolis VAHCS approves of their training required and competency to complete this task.

3. QUALIFICATIONS:

A. Ordained as a Catholic priest.

B. Must possess endorsement from military archdiocese to provide services at the Minneapolis VAMC.

C. Must live within one hour commuting time of the Minneapolis VAMC while on call

4. MONITORING PROCEDURE

This contract will be monitored by the following procedures:

A. Time and attendance logs B. Supervisor assigning work location C. Contract performance will be monitored by the Chaplain Service Team.

D. Government reserves the right to accept or not accept the Contractor provided personnel who have demonstrated problems with conduct, performance, punctuality or similar issues.

5. CONFIDENTIALITY OF INFORMATION.

A. Unless otherwise specified, all financial, statistical, personnel and/or technical data, which is furnished, produced or otherwise available to the Contractor during the exercise of this contract are considered confidential and proprietary information and shall not be used for the purposes other than performance of work under this contract. None of the above information shall be released by the Contractor without prior written consent of the VAMC POC.

B. Contracted employee shall follow all HIPPA regulations.

6. ORIENTATION

A. The Contractor shall ensure that all contract personnel participate in MVAHCS-defined orientation procedures for newly assigned contract personnel to include regulation specific to the profession or class to which he/she belongs, MVAHCS and VHA policy and procedures.

B. Contract personnel shall be required to take several small training courses, provided by the Department of Veteran Affairs, prior to starting their contract. These trainings shall be provided via the internet, on TMS, and will include facility-specific training, such as Fire Safety and HIPPA.

7. SECURITY REQUIREMENTS

A. Contractor Personnel Security Requirements. All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication of the VA Office of Security and Law Enforcement prior to contract performance.

(1) Position Sensitivity – The position sensitivity has been designated as Low Risk.

(2) Background Investigation – The level of background investigation commensurate with the required level of access is NACI.

B. Contractor Responsibilities:

(1) Background investigations must be completed using OPM/VSC background checks.

(2) The contractor shall prescreen all personnel requiring access to the computer systems to ensure they are eligible for employment and are able to read, write, speak and understand the English Language.

52.212-2 EVALUATION—Commercial Items (Oct 2014) The Government will award a contract using the lowest price technically acceptable process, where the non-price factors are evaluated on an acceptable/unacceptable basis. Best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The following factors shall be used to evaluate offers.

1. Price

2. Technical

3. Past Performance Evaluation Approach. The Government will evaluate quotations using the Lowest Price Technically Acceptable (LPTA) process. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

EVALUATION FACTORS:

Price: The Government will evaluate the lowest price responsive offer first. If this offer is found to be Technically Acceptable, evaluations will end and an award will be made to that Offeror. If this offer is not found to be Technically Acceptable the next lowest price offer will be evaluated and so on until a Technically Acceptable offer is identified.

Technical:

Technical: The quotation will be evaluated to the extent to which it can meet exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to Offerors section of the solicitation (Clause 52.212-1, Addendum).

All required items stipulated in the SOW must be included. In addition, the following items must be included with the offer:

1. Any potential contractor must be able to provide the contact information for at least one priest who will be providing the services and will have evidence of the following qualifications:

a. Ordained as a Catholic priest.

b. Possess the initial endorsement from military archdiocese to provide services at the Minneapolis VAMC.

c. Must live within one hour commuting time of the Minneapolis VAMC while on call

2. Vendor must be able to provide 24/7 coverage.

Past Performance: Provide past performance information, including references, for a minimum of three projects of similar size and scope either on-going or completed within the last three years.

Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision) Minneapolis VAMC Catholic Veterans Spiritual Care Solicitation Amendment