S06. 36C26323Q0659 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 636-23-4-3063-0284 None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders 36C26323Q0659

05-19-2023 X

X X

*RFQ Due 06/02/2023 at 10:00 AM CST 636-3630160-3063-822300-2580-030022300 636-23-4-3063-0284

X 1(one)

The purpose of this Amendment is to post responses to vendor questions. Responses to vendor questions start on page 2 of this Amendment. Offerors shall sign the SF 30 and return 1(one) copy to the contracting officer to be considered for this requirement. The offer due date and time is still Jun 2, 2023 at 10:00 AM CST.

All other terms and conditions of the solicitation remain in full effect.

The Government is no longer accepting technical questions for this procurement.

Melissa Garrett

VA-VHA-RPOC-2023-0009

Questions and Answers

1. Question: What was the previous award amount? What was the cost of the final full option year of the previous contract? Can you provide the contract number for the current contract in place, the period of performance, total award amount, and name of the contractor?

Response: This information can be found on FPDS.

2. Question: Based on the CLIN structure in Section B.2 and the SOW Pickup/Destination locations. Is the intent of the Government to request a quote from point A to point B for each CLIN? Without delivery route consolidation? The cost/price has a very substantial cost/price difference using Delivery Route total mileage vs Point to Point total mileage? Also, based on the question above this would determine the amount of FTE (Full Time Employees) needed to accomplish the Point to Point as stated above within time frames indicated vs the amount of FTE to complete a delivery route within the time frames stated.

Point to Point Example: Driver 1 - A to B, Total miles = 200, (200 × .10) = $20.00

Driver 2 - C to B, Total miles = 300, (300 × .10) = $30.00

Grand Total: $50.00

Delivery Route Example: Driver 1 - A, C, B Total miles = 250, (250 × .10) = $25.00

Grand Total: $25.00

Point to Point vs Delivery Route cost/price comparison - PtoP is twice the rate of the delivery route rate based on the total mileage.

Response: The contractor can consolidate routes.

3. Question: From the way the contract is worded I am confused on where the driver’s start at? Do they start at the VA and end at the VA or is it starting at the CBOC’s ending at the CBOC’s?

Response: The drivers go to the CBOCs to pick up samples and end with delivery at the Des Moines VA.

4. Question: How many drivers/vehicles are currently used to service the current contract?

Response: 3 drivers handle the routes to the CBOCs with personal vehicles. 2 drivers split the South Side Clinic routes with personal vehicles, but I believe 1 of these also does CBOC pickups as well.

5. Question: What vehicles are being utilized now?

Response: Personal vehicles.

6. Question: Are all the clinics listed in this contract operational currently?

Response: Yes.

7. Question: This contract requires TMS 10203 HIPPA Training. Should this training be included with the quote, or will this be required after the contract is awarded?

Response: Required after the contract is awarded.

8. Question: What is the vehicle size currently servicing this location?

Response: I do not know the size of each driver’s car. However, specimen coolers can fit on a seat of a car.

9. Question: What is the weekly, monthly, or annual estimated trip volume for as-needed trips in total, and/or as-needed trips per contract location, if any?

Response: Per the Statement of Work, it is approximately 260 estimated annual trips for each CBOC and 676 estimated annual trips for the South Side Clinic.

10. Question: Do you accept CPARs evaluations as additional Past Performance information?

Response: Please review FAR Clause 52.212-2 in the solicitation, this requirement is being evaluated on Price Alone.

11. Question: Regarding specific employees’ information, it is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss. However, we will be forwarding our standard Training Certificates-Procedures for your reference, is this information acceptable?

Response: Yes, however the evaluation criteria for this requirement is Price Alone.

12. Question: Please confirm that the daily routine is to pick up at the CBOCs or Annex and deliver the coolers to the VAMC and pick up the empty coolers for delivery the next day to the CBOCs and Annex.

Response: Yes.

13. Question: Will on-call deliveries and STAT deliveries be required for the contract?

Response: No.

14. Question: Are personal passenger cars acceptable vehicles?

Response: Yes.

15. Question: Will frozen specimens be packed with dry ice?

Response: There are no frozen specimens.

16. Question: Are any of the pick-up locations that are listed scheduled to be closed or relocated during the contract?

Response: Yes, Marshalltown is expected to open in Summer 2024. Here is the address –

201 E MERLE HIBBS BLVD

MARSHALLTOWN, IA 50158

Ames will be a possible addition in the next 2 years.

17. Question: At any time will the contractor be responsible for transporting any narcotics?

Response: No.

18. Question: Has the current contract gone to full term (base and all option years fully executed)? If not, why was the contract terminated early?

Response: Yes.