36C26322Q0723 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul

MN

55101 To all Offerors/Bidders

36C26322Q0723 08-10-2022

X X

08/17/2022, 5:00 PM Central Time.

See CONTINUATION Page The purpose of this amendment is to correct a discrepancy between the number of elevators being maintained in the B.4 Statement of Work and in the B.3 Price Schedule and to correct the estimated number of biannual inspections of dumbwaiters/carlifts.

There are 12 elevators and 2 dumbwaiters/carlifts being maintained.

The estimated quantity of dumbwaiters/carlifts inspections is2 or twice a year.

See the Statement of Work and corrected Price Schedule below, with changes highlighted in yellow.

Donald Gilbert Contracting Officer

NCO231SL3-4302

CONTINUATION PAGE

B.3 Price Schedule

This Price Schedule will be utilized to generate an annual cost to fulfill the requirements in the Statement of Work. Work will be completed by qualified Elevator Mechanics and performed in compliance with the requirements in the Statement of Work.

CLIN 0001 Base Year

Quantity Unit Each Total Price

TOTAL

CLIN 1001 Option 1

Quantity Unit Each Total Price

TOTAL

CLIN 2001 Option 2

Quantity Unit Each Total Price

TOTAL

CLIN 3001 Option 3

Quantity Unit Each Total Price

TOTAL

CLIN 4001 Option 4

Quantity Unit Each Total Price

TOTAL

36C26322Q0723

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B.4 STATEMENT OF WORK

Requirements Provide Elevator/Cartlift maintenance services at the VA Medical Center, Fargo, North Dakota. Maintain and keep elevators at originally specified performance levels, providing all parts, labor and equipment necessary to fully maintain, inspect, test and repair all elevators/cartlifts in accordance with all terms, conditions, provisions, specifications and Schedule of Elevators in this Statement of Work to include preventive maintenance services. Perform emergency repair services 24 hours per day, 7 days per week including holidays.

Elevator Inspections are as follows:

FY2023, 2024, 2025, 2026, 2027

Schedule I - Schedule of Items - Base Year

Controls on 6/18/2010

Description / Specifications / Work Statement

1. SCOPE OF WORK

(a) Contractor will provide full maintenance to include emergency call-back service and repair including regular and systematic inspection of each of the elevators listed in the Schedule of Items.

(b) The Contractor shall accomplish all work needed to troubleshoot, clean, lubricate, test, adjust, repair, dismantle, assemble to provide upkeep of the elevators with all repairs and replacements needed to maintain the elevators in accordance with ANSI A17 unless otherwise excluded in these specifications.

(c) All equipment, materials and installations shall conform to the following codes:

1. The American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walls, ANSI A17.1-1990 or latest edition.

2. American Standard Practice for Inspection of elevators, Inspectors Manual A17.2-1988 or latest edition.

(d) Contractor shall, at his expense, determine the nature and extent of any work or maintenance required to maintain elevators to operate at originally specified performance level and restore the elevators to satisfactory service, shall accomplish all such work required including but not limited to a thorough check of and replacement of safeties, car hatchways, accessories in pits to include lighting in the elevator pits, relays, contacts, contact leads, switches, selectors or associated parts, Including all/any items listed following inspections, except as excluded items listed under paragraph 1. (g) of this Section. Hoist and governor ropes are to be maintained under preventive maintenance standards and replaced as required.

(e) Contractor shall provide one (1) elevator mechanic to be present at safety inspections conducted by separate Inspection Contractor. Maintenance Contractor’s mechanic will perform the tests required on buffers, safeties, governors, normal and final terminal stopping devices, emergency operation, emergency power operation, and door closing force. The above applies to semi-annual, annual and/or 5-year tests. Maintenance Contractor shall provide necessary weights and other accessories required during inspections.

(f) Contractor is responsible for making all repairs and adjustments that safety inspecting Contractor deems necessary for compliance with elevator codes. All said repairs and adjustments shall be accomplished within thirty (30) calendar days after receipt of written notification by the VA that such repairs and adjustments are necessary.

(g) Contractor SHALL NOT:

1. Supply and replace incandescent or fluorescent lamps for car light fixtures;

2. Supply and replace floor covering on elevator car platform; or clean and refinish car interiors and hoistway doors or frames;

3. Install without purchase order authority, new attachments as may be recommended or directed by inspection firms or by Federal, State, Municipal or other Government authorities;

4. Replace or make repairs to main line switches, circuit breakers, or fuses;

5. Repair underground leaks of hydraulic elevators. Leaks underground shall be reported in writing to the Engineering Chief. Repairs will be accomplished by a separate contract;

2. MAINTENANCE INSPECTIONS:

(a) All passenger and service Gear or Traction type elevators shall be cleaned and inspected monthly.

1. All passenger and service (hydraulic type) elevators shall be cleaned and inspected Quarterly.

(b) All cartlifts and dumbwaiters shall be cleaned and inspected bi-annually.

(c) The Contractor shall check in with M&R supervisor and checkout and be certified by the completion of the inspections and providing written service reports to the Engineering Service Maintenance Supervisor.

(d) A maintenance logbook shall be filled out each visit by the elevator repairman and kept in each elevator equipment room.

3. CLEANING, LUBRICATION AND ADJUSTMENT SERVICE: When and as required, in accordance with elevator manufacturer’s requirements, the machines, ropes, brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, switches on car and hoistway, hoistway door and car door or gate operating device, interlocks and contact guide shoes, or roller guides, guide grooves in hoistway and car door sills, hangers for all doors and car doors or gates, signal system, car safety device, governors, tension frames and sheaves in pit shall be cleaned, lubricated and adjusted. Contractor must furnish all lubricants, cleaning materials and parts as required. During shutdown of elevators for cleaning, lubrication and adjustment, signs must be posted at each floor to inform personnel that elevator is down for repairs. Contractor must coordinate with facility Engineering Service for shutdown(s) and day/time of shutdown(s).

4. CLEANING SERVICES: All parts, equipment, guide rails, sheaves and beams, counterweight frames, top of cars, bottom of platform, hatchways, pits and machine room floors shall be kept clean. Contractor shall clean, remove dirt, lint, excessive grease on or about the elevators, machine, motors, motor generator (MG) sets, controls and associated elevator equipment and accessories. Car tops and pits are to be cleaned at least each time the elevator is inspected, serviced or repaired. Pit cleaning will include removal of rubbish, debris, spillage, and drippings. Contractor shall coordinate day/time with the Engineering Officer, or his designee, for scheduled pit cleaning. Contractor shall furnish all necessary cleaning supplies, i. e., rags, vacuum cleaner, etc. Contractor shall wipe down all machinery and keep it free of dust. Oil rags will be placed in metal/sealed holding containers which shall be removed from the premises and disposed of when full.

5. LUBRICATION SERVICES: All sheave, machine, and motor bearing and hoisting ropes shall be lubricated, machine stuffing box and bearings on motor operated brakes shall be repacked and gear cases and guide lubrication shall be refilled when required. Hydraulic fluid sufficient to maintain required operation levels shall be furnished on all hydraulic elevators.

6. ADJUSTMENT SERVICES: All hoisting ropes shall be examined quarterly, and tension equalized, and report of rope condition written in every report, as specified under Paragraph 9, Report of Service. The exterior of the machinery and any other parts of equipment, subject to rust, shall always be kept properly painted and presentable. The motor windings shall be kept free of rust where roller guides are used and properly lubricated where sliding guides are used. Guide shoe rollers and gibs shall be renewed as required to ensure smooth and satisfactory operation. All electrical wiring and conductors extending to elevators and dumbwaiters from circuit breakers or mainline switches in machine rooms and from outlets in the hoistway shall be repaired and/or replaced when required. Circuit breakers or main line switches, together with fuses for same, are excluded. When/if Contractor’s recommendation to replace hoisting ropes is approved, all hoisting ropes and governor ropes shall be replaced as required.

7. PARTS TO BE FURNISHED, INSTALLED OR REPAIRED: Contractor shall furnish and install or repair when as necessary, machine hydraulic pumps, motor generators, controllers and boards, selectors, gears, thrusts, windings, commutators, hydraulic pump belts and pulleys, hydraulic valve components and coils, circuits magnet frames, relays, contactors, control fuses, cams, car door and hoist way door hangers tracks and door guides, door operating devices, interlocks and contacts, car gates, safety devices, governors, push buttons, LED lights, annunciators, hall lanterns and indicators, lamp replacement in signal systems and all other elevator signal and accessory equipment complete. All parts shall be of the original manufacturer’s design and specification.

8. EMERGENCY CALL BACK SERVICE:

(a) Prompt emergency call back service shall be provided on site within two (2) hours in response to requests (telephone or otherwise) from the Engineering Officer or his designee in case of shutdown or any emergency trouble arising between scheduled service calls. This service shall be rendered at any hour of any day of the week at no extra charge, regardless of cause. The serviceman responding to the call must personally call the person that made the service request and confirm that he/she is enroute to the medical center. If a serviceman is not immediately available, the office receiving the call must be notifying the person that made the service request stating the length of time of delay. Contractor will be advised at that time if the service call can be deferred. If prompt response is not available, the Government reserves the right to procure services from a noncontract source and bill the excess costs to the Contractor if deemed necessary. The Government will be the sole judge in making this determination. No overtime or travel will be charged.

(b) A local contact from within a 50-mile range of the VAMC, must be made available to respond to emergency calls.

(c) The contractor shall enter below the addresses and telephone numbers of the office which will receive calls for service:

REGULAR HOURS OF BUSINESS:

Hours______________________________________________________ Address____________________________________________________ Telephone Number ___________________________________________

OTHER THAN REGULAR HOURS OF BUSINESS:

Address ____________________________________________________ Telephone Number___________________________________________

9. REPORT OF SERVICE: Upon completion of all/any services, the Contractor shall report to the Facilities Engineering Officer or his designee and a written report of services performed shall be furnished for each service call. Report shall state corrective action taken. Quarterly reports shall be submitted in January, April, July and at the end of the contract period. Reports shall list each roped elevator separately and shall be specific as to rope condition, i.e. tension, lubrication and wear.

10. RECORDS: Contractor shall maintain a complete, orderly, and chronological file including drawings, parts lists, and copies of all reports as required by these specifications. A record of all call backs and repairs shall be kept indicating any difficulty experienced and corrective measures taken to eliminate difficulties. This file shall be available for inspection upon request, and a copy of this complete file will be furnished each VAMC during the last month of the contract period.

11. HOURS OF WORK: Work required in the performance of this contract shall be performed during the medical center’s regular administrative working hours, 8:00 am to 4:30 pm weekdays. Contractor shall provide prompt emergency service 24 hours per day, seven days per week, including holidays. Upon arriving at the installation to perform services, the Contractor shall report to the Engineering Officer or his designee. (After working hours report to Boiler Plant in building 10 and call 701-239-3700 extension 3068). All work requiring the interruption of service, will require notification to and concurrence by the Engineering Officer. Interruption of service is work requiring shutdown for more than fifteen (15) minutes at any one time.

12. LOG: The Contractor shall maintain a log of services performed in the VAMC Facilities Engineering Service. The log shall list the date and time of all maintenance service and trouble calls. Each trouble call shall be fully described, including the nature of the call, necessary correction performed and/or parts replaced. The log will be kept in each elevator equipment room.

13. MAINTENANCE SERVICES: The maintenance service specified in this solicitation shall not include the performance of any work required as a result of improper use, accident, or negligence for which the Contractor is not directly responsible.

14. INSPECTION OF PREMISES: Potential offerors may inspect VAMC premises prior to submitting proposals in order to be fully aware of the scope of the services required. Failure to inspect all premises will not relieve the successful offeror from performing in accordance with the strict intent and meaning of the specifications. Appointments can be made with the following Engineering Service personnel, the Contracting Officer’s Representative (COR): Maintenance Supervisor at 701-239-3700 x 3061.

END OF STATEMENT OF WORK

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