36C26322Q0582.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NETWORK 23 CONTRACTING OFFICE

Contract Officer 4801 Veterans Drive St. Cloud MN 56303

POINT OF CONTACT*

Contracting Officer Traci Johannes traci.johannes@va.gov

PLACE OF PERFORMANCE

4801 Veterans Drive

Saint Cloud MN

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Sources Sought – Maintenance, Inspection and Testing of Electrical Distribution System at the Saint Cloud VA Health Care System

NAICS Code: 926130 Sources Sought Number: 36C26320Q0582 Notice Type: Sources Sought

This is a Request for Information (RFI) only; it is not a request for quotations or offers.

52.215-3 -- Request for Information or Solicitation for Planning Purposes (Oct 1997)

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This solicitation is issued for the purpose of: conducting market research to identify potential sources for a potential procurement of Maintenance, Inspection and Testing of Electrical Distribution System as indicated below at the Saint Cloud VA Health Care System located at 4801 Veterans Drive, Saint Cloud, MN 56303.

· See attached item specifications This is a request for information and sources only, which may or may not lead to a future solicitation. This is not a request for proposal (RFP). The VA will not pay for any information received resulting from this sources sought notice. Information should be forwarded to the Contract Specialist. Any questions should be addressed to the Contract Specialist, in writing, at the email address provided. Because this is a request for information only, answers to questions will not be posted. If your organization has the capability to provide these supplies/services and is interested in this opportunity, please respond to Traci Johannes, Contract Specialist, Network 23 Contracting Office (NCO23), 4801 Veterans Drive St. Cloud, MN 56303 or via e-mail at traci.johannes@va.gov.

Please address the following in your responses:

1. Point of contact, DUNS Number, complete mailing address, telephone number, and email address for your company/entity.

2. Socioeconomic status of your company/entity.

3. If applicable - GSA/FSS/ECAT/NASA SEWP contract number that these products or services are available under.

4. Product information/specifications of the systems that you can provide that meet the requirements of the DRAFT Specification-Statement of Work.

5. Proof of Authorized Distributorship for any product that is not manufactured by your company/entity. **Please note that the government will not accept any gray market items.

6. Manufacture Information of the product that your company/entity can provide to include: Manufacturer Name, Address, and DUNS Number.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

The deadline for this information is 4:30 PM Central Time on, Friday, June 3rd, 2022.

STATEMENT OF WORK

Maintenance, Inspection, and Testing of the Electrical Distribution System at the Saint Cloud VA

1. Introduction:

A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all its components.

B. This SOW describes the requirements for the Qualified Electrical Contract Professionals – known as “Contractors” in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all its components shall meet all requirements stated in Section 2 of this SOW.

C. This SOW describes the minimum requirements to establish maintenance and testing reports.

2. Qualifications of Contractors:

A. Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician.

Crew Leader shall hold a current Level III certification or higher in electrical testing and must be on site during contract operations.

Contractor shall also have an onsite crew leader that has completed the Occupational Safety & Health Administration (OSHA) approved 30-hour construction safety training. The OSHA 30 must be present whenever work is being performed on campus.

All subordinate employees shall have completed the 10-hour construction safety training course.

Proof of training must be provided before working on campus.

B. Contractors and employees assigned to this work shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

C. Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If training certifications are not available, the contractor’s Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

D. Contractors shall have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code.

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3) NFPA 70C, (Section 250 for grounding electrode system)

4) NFPA 780, Annex D Inspection and Maintenance of Lightning Protection Systems.

5) NFPA 70E, Standard for Electrical Safety for the Workplace.

6) NFPA 110, Standard for Emergency and Standby Power System.

7) VHA Directive 1028, Electrical Power Distribution Systems.

8) OSHA Standard 29 CFR 1910, Subparts I & S.

9) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

10) Operating and Maintenance manuals with equipment specifications for all electrical equipment maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

E. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Working on live/energized hazardous voltage requires the prior approval from the Hospital Director.

3. Summary of Work:

Work is to be performed at the St. Cloud VA Health Care System, located at 4801 Veterans Drive, St Cloud, MN 56303.

Normal business hours are from 8:00 am to 4:30 pm excluding Federal Holidays. Due to direct patient care and to keep buildings operational, vast majority of the work will need to be completed after normal business hours. Times and Hours of services may vary from building to building.

Service is to be completed by Oct 31, 2022. Items to be cleaned, inspected, and tested are listed below. Equipment to be serviced is located throughout the campus. Site plan can be provided.

Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications. Work performed will follow the latest ANSI/NETA inspection and testing procedures. Contractor must also follow VHA Directive 1028, NFPA 70B, NFPA 70C, and NFPA 780 Annex D. In addition, NFPA 70B Annex H contains recommended forms for documenting inspections, testing, maintenance, and calibration of electrical equipment. Infra-red scanning does not need to be included in this requirement.

Preferred method for testing circuit breakers 250 Amps and larger is secondary injection through electronic test port as applicable. Oil sampling and testing for all medium voltage liquid filled transformers shall also be included as part of this service. Additionally, part of our substation maintenance requires battery replacement.

Contractors will be issued and are required to wear a contractor badge while on campus. Badging is issued in Building 3 and required for each employee. Badging required on the first day of work.

Below is a list of the various types of electrical equipment that shall be maintained and tested under the scope of this contract. Note that we have several different manufactures of circuit breakers that will require specific testing equipment for those makes and models. A full listing of items for inspection and testing is listed below.

A. Switchgear and Switchboard Assemblies.

B. 15-250 KVA Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

C. 500 KVA Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

D. Medium voltage Transformers, Liquid-Filled. (Oil analysis must meet the 2021 standards)

E. Metal–Enclosed Busways.

F. Switches, Air, Low-Voltage.

G. Switches, Air, Metal Enclosed, 13,800V (Sub-Station)

H. Switches, Air, Metal Enclosed, 34,500V (Sub-Station)

I. Switches, Air, Medium-Voltage, Metal-Enclosed.(601v-15kV) S&C Switches, Model #PME-9 Cat#65152R1-C3f2-S340.

J. Circuit Breakers, Air, Insulated-Case/ Molded-Case, 250 amps and larger.

K. Circuit Breakers, Air, Low-Voltage Power.

L. Circuit Breakers, Air, Medium-Voltage.

M. Circuit Breakers, Vacuum, Medium-Voltage

N. Protective Relays, Mechanical, and Solid State.

O. Protective Relays, Microprocessor Based.

P. Where installed, the lightening protection system must be inspected and tested for continuity to ground, ground resistance and certification in accordance with Underwriters Laboratory (UL) standard 96A and NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

Q. Ground resistance testing for the entire facility grounding system per ANSI/NETA, NFPA 780, Annex D and NFPA 70 (NEC), Section 250.60 and Section 250.106 is required.

R. Ground-fault Protection Systems.

S. Emergency Systems, Automatic Transfer Switches.

I: Buildings

Bldg. 1:

Breakers; 2500A, 1200A x4, 1000A, 800A, 600A x5, 400A x9, 300A x5 Switches; 1200A x2, 600A x2 Transfer Switches; 1200A x2, 600A x2 Dry Transformers; 500 KVA, 2-225 KVA (all outside)

Bldg. 1A:

Breakers; 1200A, 600A, 300A x2, 250A x2 Switches; N/A Transfer Switches; 100A x3

Bldg. 2:

Breakers; 400A x2 Switches; 400A x2, 200A x2, 100Ax4 Transfer Switches; 400A, 200A, 100A Dry Transformers; 2-30 KVA

Bldg. 3:

Breakers; 1200A, 600Ax2, 400Ax2, 300Ax2 Switches; 600A, 400A, 200A x2 Transfer Switches; 600A, 100A Dry Transformers; 150 KVA

Bldg. 4:

Breakers; 2500A x2, 1200A x3, 400A x4, 250A x6 Switches; 1200A x2, 100A Transfer Switches; 1200A x2, 150A x2

Bldg. 4E:

Breakers; 1000A, 400A x5 Switches; 400A x2 Transfer Switches; 400A x2 Dry Transformers; 1-75 KVA, 1-30 KVA, 1-15 KVA

Bldg. 5:

Breakers; 600A, 400AX2 Switches; 200AX2, 100A x2 Transfer Switches; 600A, 225A Dry Transformers; 150 KVA

Bldg. 7: (under contract warranty) Lighting protection System

Bldg. 8:

Breakers; 400A Switches; N/A Transfer Switches; N/A

Bldg. 9:

Breakers; transformer 800A Switches; 400A, 200A x3, 100A x6 Transfer Switches; 200A, 100A

Bldg. 28:

Breakers; 2000A, 1600A, 600A x2, 400A x2, 250A x8 Switches; 800A, 400A x5(1 in the attic), 200A, 100A x2 Transfer Switches; 400A, 100A

Bldg. 29:

Breakers; 1600A, 600A, 400A x6, 250A x4 Switches; 400A x2, 100A Transfer Switches; 400A x2, 100A

Bldg. 48:

Breakers; transformer 2000A, 1200A x2, 800A, 400A x3 (1 in attic), 250A x2 Switches; 400A x7, 100A x5 Transfer Switches; 400A, 100A

Bldg. 49:

Breakers; 2000A, 1200A x3, 1000A, 800A, 600A, 400A x7, 250A x5 Switches; 400A x2, 100A x6 Transfer Switches; 1200A, 400A, 100A Dry Transformers; 225 KVA, 75 KVA

Bldg. 50:

Breakers; 1000A, 800A x2, 600A, 400A x2, 300A, 250A Switches; 1200A, 800A, 600A, 400A x2, 200A, 100A Transfer Switches; 800A, 600A, 100A

Bldg. 51:

Breakers; 1200A x2, 400A, 300A, 250A Switches; 1600A, 400A, 200A(attic), 100A Transfer Switches; 400A, 100A

Bldg. 57:

Breakers; 300A Switches; N/A Transfer Switches; N/A

Bldg. 59:

Breakers; 800A, 400A x3, 250A Switches; 800Ax2, 100Ax3 Transfer Switches; 800A Dry Transformers; 112.5 KVA

Bldg. 95:

Breakers; 1600A, 600A, 400A x2 Switches; 200A, 150A Transfer Switches; A, 100A

Bldg. 111: (under contract warranty) Lighting protection System

Bldg. 115:

Breakers; 800A, 400A x4, 250A Switches; 400A, 100A x2 Transfer Switches; 400A, 100A, 30A Dry Transformers; 2-75 KVA, 45 KVA, 30 KVA Lighting protection System

Bldg. 116:

Breakers; 1600A, 1200A x2, 250A x2 Switches; 800A, 400A, 200Ax2, 100A Transfer Switches; 800A, 400A, 100A Dry Transformers; 75 KVA, 2-30 KVA, 15 KVA

Bldg. 118:

Breakers; 1600A, 1200A x2, 1000A, 800A x3, 250A x11 Switches; 1200A, 100A Transfer Switches; 1200A, 100A Dry Transformers; 500KVA, 75 KVA

Bldg. T 101:

Breakers; 400A Switches. NA Transfer Switches. 600A Dry Transformers; 150 KVA

II: Substation. (S&C Switchgear Cat# CDA-807392 X2) Breakers; 15KV-1200A Vacuum Breakers x6 Capacitor Bank; 15KV 3 stage Capacitor Bank and controls x2 Relays; Sel-351 Schweitzer Relays x6 Medium Voltage air switches; metal enclosed x8, (4@ 34,500V and 4@ 13,800V) Source Transfer Switch; 3 section 15KV-1200A transfer Switch & associated components x2 Batteries to be changed in switchgear under this contract; Cyclone BC Cell 2-volt 25AH x48 each and WKHR12-55C/FR-EP standby x20 each

III: Generator Shacks/Buildings.

Bldg. 112E:

Breaker; 2500A x2, 2000A, 1200A x3, 800A x3, 400A x4 Dry Transformer; 500KVA Transfer Switch; 200A

Bldg. 112W:

Breaker; 2500A x2, 3000A, 1600A, 1200A x2, 800A x2, 400A x5, 250A Dry Transformer; 500KVA Transfer Switch; 260A

Bldg. 113:

Breaker; 3000A, 2500A x2, 1600A, 1200A, 800A x2, 600A, 400A x2, 250A Dry Transformer; 500KVA Switches, 100A Transfer Switch; 260A

Bldg. 114:

Breakers; 1200A x4 (2 in docking station), 800A, 250A x6 Switches; N/A Transfer Switches; 1200A

IV: Switches and Transformers.

4. Summary of Work:

A. Provide complete written report of the work. Information shown in the report shall be as follows:

1) Company’s name, address, telephone & FAX numbers.

2) Name and signature of contractors who perform the maintenance and testing.

3) VA Work Contract Number, name, and number of VA Contracting Officer.

4) Date and Time of work.

5) Copies of contractors’ valid licenses, professional and training certificates.

6) Descriptions and model number of specialized tools and equipment used, such as torque wrench.

7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

8) Descriptions of work items.

9) Testing data for any/all electrical equipment listed above.

10) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

11) Remarks on conditions of electrical equipment. List all deficiencies, if any.

12) Recommended corrective actions, if any.

B. Submit one (1) hard copy of the complete written report to VA Contracting Officer within ten (10) working days of visit.

C. Submit one (1) hard copy of the complete written report, and one (1) electronic version of the report in Microsoft Word or PDF format to the Chief of Engineering Service within ten (10) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

D. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer, and Chief of Engineering Service for immediate actions.

Sources Sought Notice image1.emf ooxmlPackage1.xlsx Sheet1

S&C Medium Voltage Switches 13,800V Liquid filled Transformers, Building-voltage

1 Bldg 94-208V

2 10-240V

3 Bldg 9-208V, Bldg 111-480V

3A Bldg 115-480V

4 Bldg 28-208V

5 Bldg 2-208, Bldg 2A-480V

6 Bldg 1-208, Bldg 1B-480V, Bldg 1C-208V

7 Bldg 1A-208V

8 Bldg 3-208V

9 Bldg 116-480V

9A Bldg 96-208V, Bldg 114-480V

10 Bldg 51A-208V, Bldg 51B-480V

11 Bldg 50-208V

12 Bldg 49-480V

12A Bldg 48-208V, Bldg 48A-480V

13 Bldg 29-208V

14 Bldg 88-208V, Bldg 95-208V

15 Bldg 4-208V, Bldg 5-208V

15A Bldg 4A-480V, B4E(IT)-480V

16 Bldg 7-208V, Bldg 59-480V

17 Bldg 8-208V, B118-480V

18 Bldg 57-208V

Substation 34,500V to 13,800V (x2)

Total of 22 switches Total of 36 Transformers