36C26322Q0425.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE 4/08/2022

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

437-22-2-775-0035

36C26322Q0425

JOSH IMDACHA 3193397017

4/22/2022 4pm

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

X

334220

1250 Employees

N/A

X

Department of Veterans Affairs

FARGO HEALTHCARE SYSTEM

2101 ELM STREET

FARGO ND 58102

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

X

See CONTINUATION Page

Hospital TV System

SEE SECTION B.2 FOR DETAILS

This solicitation is being conducted by the VISN 23 Contracting Office for the FARGO ND VA Health Care System (HCS).

This solicitation is LPTA.

This solicitation is brand name or equal

THIS IS AN UNRESTRICTED SOLICITATION

FOR CONSIDERATION ALL QUESTIONS MUST BE RECEIVED 72 HOURS

BEFORE DATE STIPULATED IN BLOCK 8 OF THIS FORM

EMAIL ALL QUESTIONS AND RESPONSES TO

JOSHUA.IMDACHA@VA.GOV OR HARRY.GRAMBOIII@VA.GOV

SIGN SF1449 AND RETURN ALL PAGES WITH OFFER SUBMISSION

See CONTINUATION Page

437-3620160-775-825500-3131-437XXXXX-010034175

X X

X 1

JOSHUA IMDACHA

CONTRACTING OFFICER

36C26322Q0425

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 IT CONTRACT SECURITY

C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 40

C.6 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] UPON ACCEPTANCE

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

i. The Fargo VA Health Care System requires a contractor to supply and install a complete, fully functional, and operational turnkey fiber-based, Media Center Network System, IP switches capable to distribute IP Digital HD national and local channels, internet service via fiber, coax, or CAT 6A cable, thru Digital Video Platform to display on an android app architecture Healthcare grade TV through single mode fiberoptic backbone with least cost and minimal disruption or impact to the facility.

ii. Provide Healthcare-grade Widescreen Patient HD Televisions

iii. Install a minimum of a HD Video Camera system to be used by Chaplain Service’s to distribute over the Media Center System for viewing 24/7.

iv. The Contractor is responsible for ensuring all current Joint Commission, NPFA, National Electrical Code local VA, and any other applicable standards are met.

https://www.jointcommission.org/ https://www.nfpa.org/ Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov) https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

v. Before the project is accepted and signed off on, the contractor shall assess, repair/replace as needed, and balance any television drops as needed.

vi. Vendor shall have a minimum 5 years’ healthcare facility experience installing networked fiber and COAX cable transmission systems. Relevant experience must be within the last 5 years and provide 3 projects of similar scope and size within the last three years as proof.

vii. Vendor shall be certified in copper cable installation and provide proof of certification with submission.

viii. Contractor shall provide and install all necessary cables, patch cables (both fiber and copper) connectors, equipment and accessories, state of the art remotely controlled television distribution system.

ix. Contractor shall provide Modular-Based IP Digital Video Platform System Kits

x. Contractor shall provide administration software for all android applications architecture.

xi. Contractor shall provide administration software for all supporting hardware.

xii. All terminus locations shall be validated, at a minimum, for HD quality, Balance Testing, Insertion Loss Testing, Next Loss testing, Propagation testing, Propagation Delay Testing Max 570 nS. Signal Level and MER. Amplifiers added as determined.

https://www.jointcommission.org/ https://www.nfpa.org/ https://www.cfm.va.gov/TIL/ https://www.cfm.va.gov/TIL/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

xiii. Contractor will remove identified, but not limited to current equipment, 156 TV’s, 156 mounts, current network equipment too include server equipment (network equipment, minimum of 8 servers, minimum of 15 switches, minimum 10 half racks), old fiber and coax cables, dish equipment identified by Bio-med. Also, removal of roof equipment and chapel equipment identified by Bio-med. Contractor to provide network and AutoCAD line drawings to include installed cabling, routers, servers, switches, amplifiers, and healthcare grade TVs upon completion of project to Engineering Department.

xiv. Date of manufacture for TV’s and headend equipment must not be greater than 1 year before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

xv. VA will supply bandwidth and cable service through a local distributor.

xvi. The vendor will be required to coordinate with local distributor to configure service through head-end equipment.

xvii. Vendor shall supply all physical cable management hardware including, but not limited to: J-hooks in accessible ceiling areas

xviii. The term “Complete” shall refer to equipment and systems that shall be provided with all necessary accessories to complete a turn-key solution. Example: “equipment racks” that include doors, locks, side panels, covers, blank and vented panels, motorized fans, cable management, AC power distribution and sequencing etc. Another example would be control systems that must include all accessories, distribution amplifiers and external power sources.

xix. The Vendor shall provide software necessary to operate the systems. This software shall, in every case, be provided by the manufacturer/programmer of the sub-system and shall be installed and tested. All preset, configuration and executable (*.exe) files necessary for a system update (or re-installation) shall become the property of the Fargo VA in perpetuity, no exceptions. These operating system and software files shall be provided to the Bio-Med Supervisor one (1) week prior to final testing for acceptance.

A.1 QUOTE REQUIREMENTS

a) The quote should include a bill of materials with product subtotal, installation line item, and total cost for each deliverable listed separately.

b) The quote should be broken down by line item for equipment (like items may be grouped). All necessary equipment and manpower for the five phases of install must be included in quote.

c) Included for reference, with this Scope of Work are a Fargo VA campus that shows the location of the Main Hospital building, the Warehouse and other information pertinent to the delivery and routing of equipment and staging for installation. Also included are plans of the Main Hospital building that indicate the locations of loading docks at the facility.

Please provide the following on all quotes/proposals MILESTONE EVENT DELIVERABLE Business

Answer to RFQ

Detailed system architecture

RFQ due date

Installation plan

Detailed list of installation locations, dates, times

To be submitted with RFQ response

System Installation

Equipment installed and fully functional

120 days from contract award

System Testing

To demonstrate to the government’s satisfaction that the equipment installed functions as required

7 days from Installation completion

A. PLACE OF PERFORMANCE

Fargo VA Health Care System, 2101 N Elm St. Fargo, ND 58012

B. PERIOD OF PERFORMANCE

i. Contractor shall deliver within 120 days after award

ii. All work shall be accomplished between the hours of 7AM and 4:30 PM Monday-Friday unless approved by Biomed.

• The Federal Holidays are as follows:

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

2. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

C. SPECIFIC REQUIREMENTS

Modular-Based IP-Digital Video Platform / Head-end Equipment Requirements:

i. Contractor shall provide and install all necessary cables, patch cables (both fiber and copper) connectors, equipment and accessories, state of the art remotely controlled television distribution system per facility as required

ii. Contractor must verify signal strength and bandwidth is significant for such project

iii. Contractor shall provide 2 (two) spare wall mountable Fiber Optic Receiver/RF

Distribution Amplifiers, if used in the project

iv. The vendor shall supply, install, configure, test, a Modular-Based IP-Digital Video

Platform System

v. The vendor shall supply all licenses

vi. The vendor shall provide the correct number of modules needed to support TV channel line-up in the hospital

vii. Vendor shall meet Brand Name or Equal to: Blonder Tongue systems equipment

viii. The Modular-Based IP-Digital Video Platform System shall include a chassis to support modules

ix. The Modular-Based IP-Digital Video Platform System shall include a Master

Controller

x. The Modular-Based IP-Digital Video Platform System shall have redundant power

xi. The Modular-Based IP-Digital Video Platform System shall be rack mounted

xii. The Modular-Based IP-Digital Video Platform System shall support minimum 10GB

xiii. The Modular-Based IP-Digital Video Platform System shall support at a minimum of

150 HD decrypted channels via QAM IP or coax as needed

xiv. The Modular-Based IP-Digital Video Platform System shall support at a minimum of

45 HD Encrypted channels via QAM IP or coax as needed

xv. The Modular-Based IP-Digital Video Platform System Kit and head-end system modules must be redundant and hot swappable

xvi. The Modular-Based IP-Digital Video Platform System shall include a module that can produce an emergency alert system with multiple properties and target selected messages using multiple EAS and IP or QAM output modules.

xvii. The Modular-Based IP-Digital Video Platform System shall include a module that can allow digital program guide for a premises unique channel lineup with customizable logo, image, or banner ads in the Healthcare grade TV screen header or footer sections to promote events

xviii. The Modular-Based IP-Digital Video Platform System Kit and head-end system modules at the minimum must decrypt any MedicaCipher, PowerKey, or NDS encryption based on customer -installed CableCards.

xix. The Contractor shall remove all existing (current equipment) head end equipment that will not be incorporated in the system as defined in the statement of work

xx. Contractor will remove existing identified equipment and deliver to an area identified by Logistics within the facility. Logistics will be responsible for the final disposition of the identified equipment.

xxi. Contractor will be responsible for cost of removal and disposing of old articulating arms TV mounts off-site.

xxii. The Contractor shall ensure all wall and floor penetrations shall be properly fire stopped according to NFPA and VA standards.

xxiii. If no cable management exists, the contractor shall provide cable management in racks/cabinets as well as on walls where needed in accordance with best commercial practices.

xxiv. All racks must include rail kits

xxv. The vendor shall provide all necessary servers, switch gear, processors etc. to guarantee the Fargo VA with a reliable and stable system with a fully redundant head-end.

xxvi. The vendor shall minimize the number of servers required to facilitate the most efficient runs with stable and ample signal strength at the end

xxvii. All equipment and software needed for a complete and operational install shall be provided by the contractor xxviii. All equipment must have a minimum of a 3-year warranty

xxix. Head-end equipment must have redundant power at each chassis

xxx. Redundant system, head-end must also include coax connection for current and future use

xxxi. System must include media center storage for movies, music, and images. (If system is server based must be on physical Windows 2019 server OS running RAID 5)

xxxii. Contractor shall provide all required and approved IT IP switches for a minimum of

156 Healthcare TV’s and include for expansion outline in TV and Equipment Requirements: ii.

xxxiii. Contractor shall meet Brand Name or Equal to: Cisco C9300-48UN-1A IT IP approved switches to meet O&IT requirements as specified by VA national.

xxxiv. Contractor shall provide all inline amplifiers as needed

xxxv. Contractor shall test all connections

D. CABLE INSTALLATION

i. Internal and Inter-rack cabling shall be neatly strapped, dressed, labeled, and adequately support without pinching cable bundle

ii. The vendor shall label all cables, regardless of length, shall be marked with permanent wrap-around number letter cable markers at both ends. There shall be no unmarked cables at any place in the system: labels must be computer or label printer for legibility.

Wire labels done by hand in the field must be replaced with computer or label printer generated labels.

iii. All vertical cable bundles internal to IPTV system equipment racks shall be attached to the rack frame utilizing a cable management system.

iv. Terminal blocks, boards, strips, or connectors, shall be furnished for all cables that interface with racks, cabinets, consoles or equipment modules. The use of “wire nuts” to terminate or connect cabling is strictly prohibited.

v. All cables shall be grouped according to the signals being carried. In order to reduce signal intermodulation distortion, separate groups shall be formed for the following cables.

i. Power cables

ii. Low voltage system cables

iii. Video cables

iv. Audio cable carrying signals levels less than -20.0 dBm

v. Audio cables carrying signals levels between -20.0 and +20.0 dBm

vi. Audio cables carrying signal levels above +20.0d dBm

vi. As a general practice, all power cables, low voltage central cables and high-level cables shall be run on the right side of an equipment rack as viewed from the rear. All other cables shall be run on the left side of equipment, as viewed from the rear.

i. When dressing the equipment rack, ties shall be placed at appropriate intervals of approximately six (6) inches for vertical bundles, four (4) inches for horizontal bundles.

No cable ties shall cause the cable to exceed the manufacturer’s recommended bend radius or deform the cable.

ii. All cables shall be continuous lengths without splices. All system wire, after being cut and stripped, shall have the wire strands twisted back to their original lay and be terminated by approved mechanical means. No bare wire terminations shall be allowed.

Heat-shrink tubing shall be used to insulate the ground or drain wire.

iii. Connections made with screw actuated pressure type terminal strips shall be made by stripping approximately .25” of insulation from the stranded conductor. Then the un-tinned wire shall be inserted into the terminal and tightened.

iv. All wire bundles are to be neat and combed free of cable crossovers

v. No cable shall be installed with a bend radius less than that recommended by the cable manufacturer.

vi. All wire makers shall face a common direction

vii. All cables have proper connector housing

viii. All equipment racks shall be fully dressed out and cable shall not protrude from the back of the rack.

ix. All cable entry shall be through the tops of racks or through entrance holes in the base of the rack. No cables shall enter racks through front, rear or side panel openings.

x. Where signal loss is beyond anticipated norms, the vendor shall select a cable that will meet or exceed the requirements and approved by Bio-Med Supervisor.

xi. Unless otherwise noted, all video and computer video cables are to be terminated using seventy-five-ohm (75.0 Ω) connector.

xii. Cables running in plenum areas without conduit shall be plenum rated cable: match the requirements.

xiii. All cables, unless specified by the manufacturer, shall be cut to the length dictated by the run. No splices shall be permitted without prior permission from the Bio-Med Supervisor.

E. GROUNDING

i. A single primary “system ground” shall be established for the systems in each particular area. All grounding conductors in that area shall connect to this primary system ground.

The system ground shall be provided in the telecommunication equipment rack for the area and shall consist of a copper bar of sufficient size to accommodate all secondary ground conductors.

ii. Because of the great number of possible variations in grounding systems, it shall be the responsibility of the vendor to follow good engineering practice, as outlined above, and to deviate from these practices only when necessary to minimize crosstalk and to maximize signal-to-noise ratios in the control systems. Any deviation should be approved by the Bio-Med Supervisor prior to installation

iii. All connectors/terminations shall be isolated from wall plates, rack plates etc.

iv. Grounding and bonding of all metallic hardware components to the nearest telecommunications grounding bus (TGB) bar including but not limited to equipment racks, cabinets, cable trays, ladder rack, metallic cable sheaths, well mounted wiring terminals, conduits, sleeves, metallic ductwork, and frames when IPTV equipment is co-located in a Telecom Room or Communications system equipment closet.

F. TELECOMMUNICATIONS ROOM

Placement of equipment in any Telecommunication Room/Closet is to be verified with Fargo VA O&T staff before any installation

i. Guidelines for component placement within racks include:

a. Orient head-end components so all exhaust fans are located on the same side of the rack – all back or all fronts. If the rack room housing the gear implements a “hot rows / cold rows” layout, ensure exhaust fan emit into a “hot” aisle.

b. Locate each DCM centrally between encoders, receivers and transcoders that connect to it to minimize cable overlap

c. No empty RU spacing between video head-end components is required

d. The components included in the head-end will vary depending on the type of feeds to be processed

Head-end Software Requirements:

i. Vendor must provide administrative application software and licenses for stand-alone system.

ii. Contractor will be responsible for procuring and managing the installation of all software and software licenses to complete installation.

iii. Software must provide a customizable user interface

iv. Software must provide remote messaging to healthcare grade TVs

v. Software must be able to deliver weblinks to patients on healthcare grade TVs

vi. Software must be able to create own logo or brand

vii. Software must be able to standardize to home page

viii. Software must be able to support music, video calls, and streaming applications

ix. Software must be able to provide main menu and submenus

x. Software must be able to provide access support of multiple users and levels of permissions

xi. Software must be able to provide access support, level of permissions for different departments/wings

xii. Software must have URL link options via internet services

xiii. Software must be able to administer storage access, upload, delete, play audio, and video data

xiv. Software must be able to update in real-time

xv. Software must be able to produce/manage splash screen/on display notifications.

xvi. Software must be able to push vendor/VA approved apps, Netflix, Skype, Teams, Zoom, Pandora, Sirius XM

xvii. Software must be able to provide personalized pop-up messages to patient

Healthcare grade TV’s

xviii. Software must be able to send customizable surveys

xix. System/Software must be able to monitor internet connection status

xx. Software must be icon customizable

xxi. Software must be folder customizable

xxii. Software must be compatible and installed on physical Windows 2019 server OS, running RAID 5

xxiii. Software must allow for accessing remotely via laptop

xxiv. Software must allow for accessing via remotely via Healthcare grade TV

xxv. Software must be able to support multiple video and audio formats. Full-HD

MPEG1/2/4/H.264/ HEVC(H.265)/MVC/DivX/Xvid/VC1/RM/AVS/AVS+/VP8/VP9 and H.264/HEVC(H.265) /VP9 4K30Hz video decoder standards, and JPEG and minimum audio .mp4, .msl, .wma, .wav, .aaq, .aax.

xxvi. All network equipment must be full duplex switch capable.

TV and Equipment Requirements:

All television must be Healthcare Grade HDTV to include the following features but not limited to:

i. Have volume-limit controls

ii. Have front panel lock out

iii. Capable of mass central cloning management

iv. Equipment shall have rounded corners, touch-panel membrane buttons, and the removal of enclosures on non-vertical surfaces

v. Can withstand 24/7 and have advanced heat dissipation that allows this constant use

vi. Be capable of being sanitized with medical-grade cleaning solution

vii. Have Isolated pillow speaker ports to eliminate shock hazards

viii. Have Healthcare-rated grounded power cords

ix. Be certified safe for oxygen-enriched environments

x. Shall have shielded circuit boards to prevent outside interference with other electronics in the facility

xi. Have multi-coated glass

xii. Be dust and waterproof

xiii. Be scratch-resistant

xiv. Shall include power-saving management

xv. Shall have an AC plug with a grounding conductor pin

xvi. Meets UL6500 standards

Requirements Hospital-grade

Maximum Operational Temperature Rise

25° C

UL6500.H.7.1.5

Maximum AC Leakage Current microamperes

UL6500.H.9.1.1

Spilled Liquids & Foreign Objects

No Enclosure Openings allowed on Non-Vertical Surfaces

UL6500.H.9.1.8

Signaling and Nurse Call Controls

Supported - Must use a UL1069 Listed Product

UL6500.H.1.1.1

Enclosure Impact Withstand

7 Joules

UL6500.H.12.1.3

Control Transformer Construction and Grounding

Transformer construction and performance must meet stringent UL2601-1 Hospital safety requirements

UL6500.H.14.3.4

Power Switch All Pole Power Switch required

UL6500.H.14.6.1.1

Power Cord with Grounding Wire

Third Wire Grounding Conductor Required

UL6500.H.15.1.1

Hospital Grade AC Plug

Required

UL6500.H.15.1.1

Wheels and Casters 10 cm Minimum Size Required

UL6500.17.8

i. Contractor shall provide and install all necessary cables, patch cables (both fiber and copper) connectors, equipment and accessories, state of the art remotely controlled television distribution system and make any cosmetic repairs necessary to walls after removal of old equipment to facility standards

ii. Contractor shall provide a minimum of 4 (four) spare balanced extra switch ports per switch used on each floor for future use

iii. The Contractor shall remove all existing as not needed (current equipment, current equipment, TVs, TV mounts, cables, power cables, designated by Biomed POC and Logistics’ POC) headend equipment that will not be incorporated in the system defined in the statement of work

iv. Contractor will work with the facility logistics to prepare equipment for removal and turn-in

v. The Contractor shall ensure all wall and floor penetrations shall be properly fire stopped if floor or wall drilling is performed according to applicable standards

vi. Healthcare grade TV must be android base

vii. All equipment must have a minimum of a 3-year warranty

viii. Healthcare grade TVs must be compatible with Fargo’s VAMC current pillow speakers and Nurse call System. Currently utilizing Ascom 6.4.

ix. Healthcare grade TV’s must be able to provide power on automatic to TV option

x. Vendor must provide new articulating commercial grade TV mount that will move side to side and up and down to fit patient rooms and designated locations.

Brand Name or Equal to: SANUS VSF145 – Premium Series for Flat panel screens Full- Motion + mounts

a. Brushed metal exterior

b. Extension minimum 20.30”

c. Max TV weight: 50 pounds

d. Solid Steel Frame

e. Pan: 900 / -900

f. Tilt: 150 /- 150

g. Roll: 1800 / -1800

h. Swivel: 900 / -900

i. Minimum of 60 degree of swivel left to right

j. Integrated cable management

k. Minimum 10-year limited warranty

Brand Name or Equal to: SANUS VMF260

l. Tilt, Swivel, extend and level - slides side to side

m. Max TV weight: 75 pounds

n. Extension minimum 15.30”

o. Solid Steel Frame

p. Pan: 900 / -900

q. Tilt: 50 /- 150

r. Roll: 20 / -20

s. Swivel: 900 / -900

t. Minimum of 60 degree of swivel left to right

u. Integrated cable management

v. Minimum 10-year limited warranty

xi. The anchors used with the Brand Name or Equal to: SANUS mount shall be Brand

Name or Equal to: Lawson 90917 #10-24 Toggle Anchor Bolt

xii. Healthcare grade TV system must be able to access internet services

xiii. The vendor will be required to replace the patient bed remote which requires an 18-pin connection.

xiv. Wall to TV connection shall be a 6-pin female round connection

xv. Contractor shall verify all healthcare grade TV functions work appropriately to the TV system, internet connections, URLs, media storage, splash screens, patient bed controls, Ascom/Ideacom Nurse Call, keyboards, Mice, TV remotes, cameras, and TV speakers

xvi. Locations in Mental Health will require installation of new TV protection cover system after healthcare grade TV install

xvii. Healthcare grade TV must be able to restart to designated setup function

xviii. Facility TV channels must be configured and tested, selected at time of install, no more than 5 random channels to be determined by the facility.

xix. Package to include total of 156 new healthcare grade TV’s

Please see attachment for TV room location and sizes

xx. All patient healthcare grade TVs excluding ICU must be 32” in screen size

xxi. ICU healthcare grade TVs will be 43” in screen size

xxii. All service areas, waiting areas, patient/staff lounge, healthcare grade TVs must be minimum 43” in screen size unless designated specific during site walk thru.

xxiii. Package will include router capable of handling healthcare grade TV package configuration

xxiv. All Cat 6A network cable will be purple in color from TV to wall jack

xxv. All Cat 6A network cable will be purple in color from switch to wall jack

xxvi. Must follow ICRA/PICRA Fargo VA standards

Please see attachment for location and sizes

xxvii. Package will include, 92 each 32-inch screen healthcare grade TVs xxviii. Package will include, 63 each 43-inch screen healthcare grade TVs

xxix. Package will include, 1 each 55-inch screen healthcare grade TV

xxx. Package must include 1 cleanable patient remote per patient healthcare & ICU grade TV

xxxi. Package must include 8 master remotes

xxxii. Package must include 1 remote per healthcare grade TV outside patient area xxxiii. Package must include 75 hospital grade Bluetooth compatible keyboards

xxxiv. Healthcare grade TV must be Bluetooth compatible

xxxv. Fargo will require 15 wireless headsets comparable to Bose Model: QuietComfort 35 II.

xxxvi. Fargo will require 15 USB TV mounted cameras comparable to Logitech Pro C920e Pro

Webcam Widescreen Video Chat Recording USB Smart 1080p.

xxxvii. Vendor will supply and setup 4 ea. Win 10 Pro OS laptops, VA FIPS compliant, minimum requirements equal to: I5 processor, 256 GB SSD, 8 GB Memory, minimum 17” monitor.

xxxviii. Vendor must supply all remotes, sealed healthcare-grade wireless keyboards & keyboards, wireless mice, mice, wireless headphones, and headphones

a. Health grade wireless keyboard

b. Includes trackpad

c. USB pairing dongle compatible with Windows and Android 4.0 or greater

d. Minimum 32ft working range

e. Shall be designed for limiting infection control

f. Healthcare keyboards & mouse

g. Medical grade material

h. Sealed for dust and liquids

i. Withstand medical grade cleaners

xxxix. Vendor must configure/setup all devices

xl. Vendor must test all external devices to TV xli. Vendor must remove old TV’s, TV mounts, provide, and mount new TV wall mounts with articulating arms xlii. Vendor must supply all power cords for the project xliii. All necessary cables provided must provide for full articulation of healthcare grade TV xliv. Vendor must use proper cable management for all cords to healthcare grade TV/mounts xlv. TV must be LED HDTV with Smart Technology xlvi. Healthcare grade TV can be used as a simple healthcare grade TV or a medTV with integrated game and relaxation apps requiring no internet system xlvii. Healthcare grade TV shall offer ATSC, NTSC, Clear QAM xlviii. Healthcare grade TV must have encryption technology for the secure delivery of high-definition digital television & video on demand (VOD) signals xlix. Healthcare grade TV must have a minimum of Multi-bed Codes, Volume Limiters

l. Healthcare grade TV must be capable of supporting current facility Pillow Speaker system

li. Healthcare grade TV must have available Pillow Speaker Configuration lii. Healthcare grade TV shall utilize Brand Name or Equal to: RF-HEMiS and USB Clone

Capable functions liii. Vendor will supply patch panels per switch as needed, patch panels will be identified via room location and/or closet location per Fargo VA IT standards liv. Healthcare grade TV must have coax cable connection with minimum of 2 (two) USB connections

lv. Healthcare grade TV must have a minimum of 2 (two) HDMI connections lvi. Healthcare grade TV must have as 26 pin module connection lvii. Healthcare grade TV must have ¼” stereo style connection pillow speaker (pendant control jack) generates digital style control codes for a single button analog lviii. Healthcare grade TV must have the following connections: MTI, CCI, RJ45, Flash drive, RF IN, HDMI I, HDMI2, Pillow Switch, Pillow Speaker and 26 pin Module connection lix. Healthcare grade TV shall have DVD connection (module) mountable on the back of the

TV with side access

lx. Healthcare grade TV shall have exterior control buttons on the side of the TV with the minimum controls of: Input, CC caption, ON, Mute, Volume increase and decrease, Channel UP and Down, and Power on and off

Chapel Camera System:

i. Vendor must provide a minimum of a HD Quality Camera Video System with HD Quality Audio System

ii. Contractor shall provide and install all necessary cables, patch cables (both fiber and copper) connectors, equipment and accessories, state of the art remotely controlled D camera/audio distribution system.

iii. Vendor must provide all HD camera mounting equipment.

iv. Vendor must provide and setup specific channel for Chapel distribution to headend system.

v. Chapel channel must be tested by vendor and approved by Biomed POC.

vi. Chapel channel must display HD quality over healthcare grade TV system.

vii. Camera system must come with minimum 30-minute UPS backup supply.

viii. Vendor will supply amplifiers for speakers, cameras, or network run, if needed.

ix. Vendor will supply and setup minimum 21” PC monitor for viewing pre-chapel sermon setup

x. Vendor will supply, install, and connect a minimum of 4 exterior wall/ceiling mount speakers in Chapel. Mount location to be approved by Biomed.

xi. Vendor will mount all necessary equipment

xii. Speakers Brand Name or Equal to BOSE

Must be able to support Wired, WI-FI and Bluetooth Includes Theater surround sound Able to add amplifier Minimum 250 Watts Automatically senses and equalizes the chosen setting for optimal performance Supports direct microphone connections Has the following connections: HDMI, Toslink option, Ethernet, UBS Dolby Digital, Dolby Digital Plus, Dolby TrueHD, Dolby Atmos

Operated by remote control Minimum sensitivity rating 80 dB & 6-8 ohms impedance Bass minimum .50db Inline equalizer Custom controls Multiple range Treble minimum 1.50db

Microphone Brand Name or Equal to Revolabs Wireless Microphone System Executive Elite - wireless microphone s - 01-ELITEEXEC8

HD wireless Minimum 32 channels Minimum 128 encryption Shields for cell phone interference Minimum 2 lapel-based microphone Mnium 6 table-top microphone Sufficient charging stations Minimum 2 gooseneck Tabletop Adaptor for handheld mic remote antenna receiver

Over the ear wireless headset

G. DELIVERY

i. The equipment shall be on-site at the Fargo VAHCS a minimum of 30 days prior to the

Notice to Proceed.

ii. Once the equipment is received and processed within the VA system, the Vendor will receive a Notice to Proceed.

H. INSTALLATION & COMPLETION

The Fargo VA currently uses a cable television system, and it needs to remain active, parallel with the new IPTV infrastructure until operational. As new monitors are installed, one by one the new IPTV signal shall take over until completion.

i. Facility project POC will review all installed TVs with contractor and will require signature from POC for approved install at each Healthcare grade TV

ii. All terminus locations shall be validated, at a minimum, for HD quality

iii. Adjust all systems (starting at source equipment and terminating at the power amplifiers) for maximum gain and minimum distortion.

iv. Adjust, balance, and align all equipment for optimum quality and to meet the manufacturer’s published specifications. Establish and mark normal settings for all level controls and record these settings for Bio-med supervisor.

v. Each Terminus location will be signed off by the POC as to signal quality based on the following standards: Balance testing, Insertion Loss Testing, Next Loss testing, Propagation testing, Propagation Delay Testing Max 570 nS.

vi. Healthcare grade TV installation will be by floors and wings working up and in a clockwise rotation, starting with the basement. Basement, 1st floor, 2nd floor, 3rd floor, 4th floor, penthouse (if needed), A wing, B wing, C wing, D wing, E wing.

vii. Coordination of Healthcare grade TV install and testing must be done prior between Station Nurse Manager, Biomed POC, and Contractor POC, Safety, and Infection Control

viii. Biomed POC and Contractor POC will meet daily during onsite project install, project details updates will be provided to Biomed Supervisor daily by the Biomed POC

ix. Head-end, routers, switches, can be installed as needed.

x. Any fiber pulls will include 1-12 strand OM3 50 Micron fiber 2- OM3 fiber bulkheads

(FAP6WAQDLCZ), 24-OM3 Unicam Fiber connectors (95-0505-99-x), 1 Panduit wall mount fiber encloser (FWME2)

xi. Vendor will be responsible to provide dumpster for trash and removal of all trash from property and grounds via covered cart, via designated routes

xii. The Fargo VAHCS will not provide equipment, tools, or labor to assist in deliveries. All necessary equipment and manpower must be included in quote.

xiii. Any damage to the Fargo VAHCS facility incurred through the installation process must be repaired within 30 days at the vendor’s expense.

xiv. Fargo VA personnel are unaware of any asbestos containing material (ACM) in the project area or fiber path. If any suspected ACM is discovered work shall stop and contractor shall notify the Fargo POC for direction to proceed.

xv. Installation shall include the delivery, unloading, setting in place, fastening to walls, floors, ceilings, counters or other structures where required, interconnecting wiring of the system components, equipment alignment and adjustment, and all other work whether or not expressly required herein which is necessary to result in complete fully functional and operational turnkey systems.

xvi. In the installation of equipment and cable, consideration shall be given not only to operational efficiency, but also overall aesthetic factors. When an issue regarding a visual aesthetic that the vendor is aware of, they shall inform the POC immediately so that all parties can coordinate and provide an adequate solution in a timely manner.

xvii. All wall plates, equipment, mounts, cabling etc. shall be secured plumb and square.

H. TRIM AND ESCUTCHEON COMPONENTS

i. To insure a proper finished appearance, the vendor shall furnish and install trim/escutcheon components at all conditions where components pass through the finished walls, floors, and ceilings. This would included, but not limited to, wall plates, mounts etc. which are not specifically supplied with integral flanges/trim components.

ii. The visible component of any trim shall be as small as possible preferably no wider than .50”. All trim components at the ceiling plane shall be finished to match the approved ACT ceiling grid system components.

I. PERSONNEL REQUIREMENTS

i. The Contractor has the ultimate responsibility for managing the order, for achieving the expected performance results, and for determining the appropriate staffing in support of its technical approach

ii. The Contractor shall provide experienced and certified personnel to perform the required services

iii. Contractor personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to Government employees

iv. All Contractor personnel shall have required tools and test equipment. The Government will not provide tools and test equipment

v. The Contractor shall be qualified professionals with strong technical cable and wiring backgrounds and experience in performing large, complex cable and wiring installations

vi. The contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and local security policies and procedures

vii. The vendor and all employees working on this contract will be required to check-in daily with the Fargo VA and must wear appropriate badges. Badges shall be visibly worn, at all times, while on site.

viii. The VA Health Care System and its property is now entirely smoke-free.

ix. VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

x. Possession of weapons is prohibited.

xi. The work area shall be returned to an acceptable appearance after any work is completed. All disposals of materials are to be off-site.

I. INSPECTION AND ACCEPTANCE CRITERIA

i. Contractor shall demonstrate to POC and using services (i.e. Biomed) the functionality of the system, as well as any requested features of the software after installation

ii. Changes or modifications to the SOW can only be made by the Government Contracting Officer.

J. RISK CONTROL

i. As part of the cabling installation and tv mounting, data cables may require traversing patient-care areas. Infection Control Risk Assessment (ICRA) will be completed prior to project start to document any concerns. This will be posted at the job site.

ii. Personal Protective Equipment may be required to perform the work safety in some areas.

iii. Wearing a face mask covering both the mouth and nose within the VA facility is a requirement.

iv. Contractor to follow all federal and local policies for work. This includes but is not limited to preparing Infection Control Risk Assessments, determining, and setting up appropriate containment of installation site, gaining access to secure locations such as electrical closets, data closets, and server rooms.

v. Contractor to follow all federal and local policies for containment barriers etc. when performing the work.

vi. Contractor to follow facility guidelines regarding COVID protocols, badging and self-identification.

K. TRAINING

i. Contractor shall provide system administrator and end user training onsite at the Fargo VA Health Care System, 2101 Elm St N Fargo, North Dakota 58102

ii. Vendor shall provide minimum 8 hours administration software training, assigning TV permissions, logos, packages, push data, push icons, etc. (2 hr. training class over 4 days, days can be consecutive)

iii. Vendor shall provide minimum 6 hours staff software training, assigned specific to their wing and advertising. (2 hr. training class over 3 days, training days can be consecutive)

iv. Vendor shall provide minimum 16 hours Biomed software and TV training, administration to all and TVs (2 hr. training class over 4 days prior to install, training days can be consecutive) (2 hr. training class over 4 days to follow in 90 days, days of training can be consecutive)

v. Biomed Training must include Digital Video Platform Training

vi. All training schedules must be preapproved by Biomed POC

L. SUPPORT

i. Vendor must provide 24/7/365 phone and web support

ii. On-site next-day service and support. (Monday-Friday, Excluding Federal Holidays)

M. WARRANTY

i. Vendor shall provide a 3-year warranty for all products.

ii. The warranty period shall not go into full effect until all items are received and verified by the VA.

iii. Vendor shall provide standard warranty for the installation.

N. MISCELLANEOUS

At the competition of the project the Vendor shall provide the Biomed supervisor with:

i. All service-related documentation (etc. Manuals, CD’s)

ii. URL’s for service ticket review.

iii. Contact Phone Numbers for service requests.

iv. Information on Submitting Service tickets.

1. All items to be shipped F.O.B. destination. Shipping shall be included in the product price and shall not be billed separately.

2. All shipping, packaging, equipment material will be cleaned and disposed of by vendor.

3. Onsite training shall also be completed before the warranty period begins.

Acronyms

ATS - Advanced Television Systems Committee

CCI - Common Client Interface

COR - Contracting Officer Representative

DVD Digital Versatile Disk

EAS – Emergency Alert System

HD - High Definition

HDMI - High-Definition Multimedia Interface

ICU – Intensive Care Unit

IP – Internet Protocol

MER – Modulation Error Ratio

MTI Multiple Television Interface

NEC National Electrical Code

NFPA - National Fire Protection Agency

NTSC National Television Standards Committee

OS – Operating System

PC - Personal Computer

POC – Point of Contact

QAM – Quadrature Amplitude Modulation

RAID – Redundant Array of Independent Disks

RF IN - Radio Frequency In

RJ45 - Registered Jack-45

UPS Uninterruptible Power Supply

URL Uniform Resource Locator

USB – Universal Serial Bus

VA Veteran Affairs

VAMC – Veteran Affairs Medical Center

VOD - Video on Demand

NARA Records Management Language for Contracts (July 10, 2019) https://www.archives.gov/records-mgmt/policy/records-mgmt-language

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

https://www.archives.gov/records-mgmt/policy/records-mgmt-language

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules…