S02. 36C26321Q0533 0002_1.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

0002 06-10-2021

None

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

To all Offerors/Bidders

36C26321Q0533

05-05-2021

X

X X

RFQ EXTENDED TO 06/23/2021, 10:00 AM CST

X 1(one)

The purpose of this Amendment is to correct the Statement of Work (SOW), extend the question due date and extend the offer due date. The corrected SOW is attached on page 2 of this Amendment. Offerors shall sign the 1449 and both of the SF 30's and return 1 (one) copy to the contracting officer to be considered for this requirement. Questions are now due by Jun 15, 2021, at 4:00 PM CST. Offers are now due by Jun 23, 2021, at 10:00 AM CST. To schedule a site visit contact:

Omaha- Jeffrey Fryman: 402.346.8800 x3410 Omaha electricians: 402-995-3050 Grand Island: George Burgess: 308.382.3660 x2369 Grand Island: 308-389-3660 x2012

Doug Reed Contracting Officer

VHA-VA-2020-56D92567

B.3 STATEMENT OF WORK (SOW) OR PERFORMANCE WORK STATEMENT

(PWS)

Title

Emergency Generator, Switchgear, Transformer and Transfer Switch Preventative Maintenance services to support the Nebraska-Western Iowa VA Health Care Facility

General Overview

The VA Nebraska-Western Iowa Health Care System located at Omaha, and Grand Island, Nebraska is seeking a contractor to provide Emergency Generator and Transfer Switch Preventative Maintenance Services.

Definitions or Acronyms

Federal Record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

a. Includes Department of Veteran Affairs records.

b. Does not include personal materials.

c. Applies to records created, received, or maintained by Contractors pursuant to their Department of Veteran Affairs contract.

d. May include deliverables and documentation associated with deliverables.

Place of Performance

All work will be completed at the Omaha and Grand Island campuses. The addresses for these campuses are below.

a. VA Nebraska‐Western Iowa Health Care System Omaha Division 4101 Woolworth Avenue Omaha, Nebraska 68105

b. VA Nebraska‐Western Iowa Health Care System Grand Island Division 2201 North Broadwell Avenue Grand Island, Nebraska 68803

Scheduling of services shall be coordinated with the VA site representative.

Preventive maintenance services and inspections shall be performed on weekdays during normal business hours from 8:00 AM CST to 4:30 PM CST, unless other arrangements have been made with the VA site representative.

Work and inspections shall be performed on consecutive days until all services are completed.

Contractor personnel shall report to the VA site representative to sign in and acquire a badge.

The contractor personnel shall report to the VA site representative to sign out and return the badge before departing the VA facility.

Contractor personnel shall wear an identification badge provided by VA when working under the resulting contract.

The contractor shall report to the VA Boiler Operators in Omaha or Grand Island upon arrival and before departing facility whenever repair work is being performed after normal duty hours, on weekends, or holidays.

During hours VA points of contact:

a. Omaha Primary- Josiah Curley (Josiah.curley@va.gov )

b. Omaha Secondary- Jeffrey Fryman: 402.346.8800 x3410, Jeffrey.Fryman@va.gov

c. Omaha Secondary- Electricians: 402-995-3050, Carroll.Miller@va.gov, Jay.Hamernick@va.gov, Michael.Freeman@va.gov, Joshua.Douglas@va.gov

d. Grand Island Primary: George Burgess: 308.382.3660 x2369, George.Burgess2@va.gov

e. Grand Island Secondary- Electrician: 308-389-3660 x2012, Steven.Kostman@va.gov

Period of Performance

This will be a single award Firm Fixed Priced Contract for overall period of performance of 08/01/2021 to 07/31/2022. There will be one (1) base year and up to four (4) option years for this contract:

Year Period Begins Period Ends Base Year 08/01/2021 07/31/2022 Option Year 1 08/01/2022 07/31/2023 Option Year 2 08/01/2023 07/31/2024 Option Year 3 08/01/2024 07/31/2025 Option Year 4 08/01/2025 07/31/2026

Exercise of option years will be made at Government’s discretion based on continued need for services, Contractor performance, and availability of funds in a given fiscal year.

Equipment List

For the Omaha Campus the equipment to be serviced is as follows.

a. Five CAT Emergency Generators

b. One Onan Generator

c. One Generac Generator

d. Twenty-three Automatic Transfer Switches

Omaha Generator Serial and Model Numbers.

Omaha Model Serial Number Horsepower Location Voltage

CAT 3412 81Z05946 890 HP Building 1 120/208 CAT 3412 81Z04484 890 HP Building 1 208 mailto:Josiah.curley@va.gov mailto:Jeffrey.Fryman@va.gov mailto:Carroll.Miller@va.gov mailto:Jay.Hamernick@va.gov mailto:Michael.Freeman@va.gov mailto:Joshua.Douglas@va.gov mailto:George.Burgess2@va.gov mailto:Steven.Kostman@va.gov

CAT D343 62B12357 422 HP Building 2 480

Onan PM3 A090230928 680 HP Micro Building 480

Generac

2113614 13639910200 195 HP / 130

KW Building 9 277

CAT C175-

16 WYB02568 3298 HP / 3

MEG's Building

24 13800

CAT C18 FST02082 900 HP / 671

KW

ACC

Building 480

Omaha Automatic Transfer Switches.

Brand Model Quantity Location Caterpillar CBTS Four ACC Building Cummins BTPCC-7530032 One Building 1 5th floor Micro Caterpillar CBTS Two Building 1 room 1269 Cutler-hammer

ATH3FDA30100ESU One Building 1 room 1269

Cutler-hammer

ATV3NBA30800XSU One Building 1 room 1269

Easton ATC3C5X30800BSU Four Building 1 room 1269 Russectric RTSO3-ATA4003CMOH-REL One Building 1 room 1269 Russectric RTSO3-ATA8003CMOH-REL One Building 1 room 1269 Zenith ZBTSOOBOOO10F One Building 15 Zenith ZBTSOOBOOO22F One Building 15 Asco 940326095XC Two Building 17 Asco H3003600N7C One Building 2 Caterpillar C175 One Building 24 Zenith ZB4DB02241-07C601X Two Building 9

For the Grand Island Campus the equipment to be serviced is as follows.

a. Two Facility Emergency Generators

b. Ten Automatic Transfer Switches

Grand Island Generator Serial and Model Numbers

Grand Island Model Serial Number Horsepower Location Voltage

CAT SR4 54BH6097 370KW /

462KVA

Building 17 208

CAT D333 66D4921 100KW /

125KVA

Building 18 208

Grand Island Automatic Transfer Switches.

Brand Model Quantity Location

ASCO 7000 (400 amp) Five Building 17 ASCO 7000 (400 amp) One Building 18 ASCO Model 940 (400 amp) One Building 17 Zenith ZBTSH40EC-4 (400 Amp) Two Building 17 Zenith ZTS2L22EC-4 (225 Amp) One Building 17 CAT CTGD (225 Amp) One Building 17

Scope of Work

The contractor shall furnish all necessary labor, testing equipment, material, and skills to perform maintenance, inspections, and load bank testing on all of the equipment listed in the Equipment List section.

The contractor shall furnish all necessary labor, testing equipment, material and skill to perform Level I, Level II, and Level III services.

The contractor shall enact a maintenance program which includes those services listed in the Technical Section below.

The contractor shall work to accomplish the required work in the months of March and August each year. Contractor shall reach out to all of the points of contact listed above two weeks prior to a planned site visit for awareness, and escorting.

The contractor’s maintenance program will include one load bank test for four hours each year.

The contractor is to provide a trailer mounted load bank.

The contractor shall ensure oil changes and load bank tests will be performed once annually.

The contractor shall ensure generator inspections will be performed twice annually. Annual inspections will include oil and diesel fuel analysis for generators, ATS and operational ATS inspection for all switches, once per year.

Technical Requirements

Level III maintenance of all generators will be performed. Level III (including Levels I, II, and III) maintenance includes;

Level I: Annually in March

The contractor shall conduct inspection of Cooling System: Radiator/heat exchanger, coolant, hoses, connections, belts, jacket water heater, water pump, thermostats.

The contractor shall conduct inspection of Fuel System: Fuel tank, water trap/separator, fuel lines and connections, governor and controls, fuel filters, fuel pressure.

The contractor shall conduct inspection of Air Induction and Exhaust System: Air filter and indicator, air inlet system, turbocharger, exhaust manifold and system, valves and rotators.

The contractor shall conduct inspection of Lube Oil System: Oil level, oil pressure, operational check of pre‐lube pump, crankcase breather, and oil sample.

The contractor shall conduct inspection of Starting System: Inspection of batteries, cleaned and tightened, battery charger, starting motor with operational check, and alternator.

The contractor shall conduct inspection of Engine Monitors and Safety Controls: Safety controls, remote annunciators and alarms and gauges.

The contractor shall conduct inspection of Power Generator: Bearings, brushes and slip rings, space heaters and vibration isolators.

The contractor shall conduct inspection of Control Panel: Start controls, voltmeter, ammeter, frequency meter, circuit breaker and auto transfer switch.

Level II: Annually in August

The contractor shall change fuel filter elements.

The contractor shall clean the primary fuel filter screen.

The contractor shall perform an oil sample analysis.

The contractor shall clean the engine crank case breather.

The contractor shall inspect air cleaner elements and air induction system.

The contractor shall Inspect the turbocharger for end play and leaks.

The contractor shall add coolant conditioner to update inhibitor strength.

The contractor shall test run generator set and check it for leaks.

The contractor shall conduct one Load Bank Test for 4 hours at 85% capacity for each generator.

The contractor shall change lube oil and filters.

Level III: Annually in August

The contractor shall furnish and dispose of lube oil.

NOTE: Level I, II, and III programs include contractor providing air cleaner elements, belts, hoses, and the labor to install them.

The contractor shall supply coolant conditioner and lube oil.

The contractor shall provide a completed service report indicating complete details specifically identifying/documenting all data of Level III maintenance program services.

Switchgears and associated equipment

Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is required to be inspected, tested, maintained, or calibrated every 36 months by the contractor, and all work must be documented. Due to the frequency of the testing, both locations are to be tested during the base year and 36 months there after. In the event that patient care will be impacted due to loss of power, all work needs to be approved by engineering, VA leadership and safety prior to initiating work. Contractor to furnish a plan that is approved by our Senior Electrical Engineer (Office of Healthcare Engineering) if the contractor can only perform partial maintenance on the items below due to patient impact.

(a) Use lint-free rags to clean conductors, contact points between the circuit breakers and main buss bars, buss bars and interior of the electrical equipment. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or lose lugs.

(b) Lubricate all moving parts with manufacturer’s approved lubricants.

(c) Test and exercise circuit breakers located in switchgears, switchboard, and distribution panels to ensure operation under overload, and short circuit condit

(d) Test ground fault protection devices for proper function if they are installed in the Facility Electrical Power System.

(e) Inspect and tighten ground connections. Test ground resistance for the entire facility grounding system. Any method of ground resistance must be considered acceptable if it can verify continuity and quantify the impedance to ground, to include but not limited to fall-of-potential, induced frequency and clamp on testing. If initial tests indicate a problem or concern (e.g., ground resistance greater than 25 ohms), a more detailed test must be performed using fall-of-potential or 3-point test. Where installed, the lightning protection system must be inspected and tested for continuity to ground, ground resistance and certification in accordance with Underwriters Laboratory (UL) standard 96

(f) Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers’ specification using a torque wrench or other approved devices.

(g) Calibrate and maintain adjustable protective relays.

(h) Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service

The list of equipment for Omaha and Grand Island regarding switchgears, switchboards, distribution panels, motor control centers is as follows.

Transformers and associated components Transformers, including all related components, are inspected, tested, and maintained every 36 months. The following is a minimum list of items to be inspected, tested, and maintained:

a. Transformers must be cleaned exteriorly, inspected for signs of overheating with infra-red thermal detecting equipment, and inspected for any damage to the housing, connection points, or insulation.

b. Liquid cooled transformers must have the cooling liquid tested and replaced, when tests indicate that the liquid no longer meets manufacturers specifications.

Grand Island will require testing during option year 3 (as our facility would be 36 months without a test, after we have recently tested in June of 2021).

Omaha: The Facility operates a total of 14 oil-containing transformers throughout the Facility.

Omaha requires oil testing during the base year and 36 months thereafter (option year 3).

Location Make/Model Voltage B025-1 MCC General Electric 208V R105 Eaton PRL4 480/277V R105 Eaton PRL4 480/277 1269 General Electric 208 (4 sections) 1269 Westinghouse 208 (4 sections)

Bldg 17 Westinghouse 208 (2 sections) G506 Eaton 480/277V (5 sections) G506 Eaton 480/277V (3 sections)

Bldg 2 Federal Pacific 480/277V Bldg 2 Federal Pacific (Dry Transformer) 13800V

Bldg 17 General Electric Substation 1 480V Bldg 17 General Electric Substation 2 208V Bldg 17 General Electric Substation 3 208V Bldg 30 General Electric E9000 480V

B716 Westinghouse (MCC1) 208V B716 Westinghouse (EMCC 1) 208V

Omaha Veterans Affairs

Building 7 MCC General Electric 8000 Line Control Center 5 Sections 480 Volts Building 7 MCC Control Center Siemens 2 Sections 480 Volts Building 7 MDD GE Power Break 2000 Amps 480/277 Volts Building 18 MDD Siemens 2000 Amps 208/120 Volts Building 17 GE Switch Board 6 Sections 208/120 Volts Building 17 GE Switch Gear Power Vac Utility Power 2 sections 13500, 2 sections Transformer Power 208/120 Volts Building 17 Siemens Switchboard 17-Ndp1 2 Sections 208 Volts Building 17 Siemens Switchboard 17-Ndp2 2 Sections 208 Volts Building 17 Siemens Switchboard 17-Ndpt3 2 Sections 208 Volts Building 17 Siemens MDD 17 EDP 208 Volts Building 17 Siemens LDP 17 EDP 208 Volts Building 17 Siemens LSDP 17 EDP 208 Volts Building 17 Siemens GDP 17 EDP 208 Volts

Grand Island Veterans Affairs

See the table below for a description of each transformer and their respective numerical designation.

Grand Island: The Facility maintains a total of five pad-mounted, mineral oil-containing electrical transformers, in separate locations around the Facility, and have been assigned the following numerical designations.

For reference to the Facility Electrical Power Systems (VHA Directive 1028) see the attached.

Electrical Directive 1028 D 2020-02-24.p

Parts for Repairs

The Contractor shall provide all replacement parts needed to keep the system in operating condition as originally designed by the manufacturer. Parts may be repaired or replaced, as the contractor deems appropriate, so long as amount listed in CLINs cited in Price Schedule are not exceeded. No used parts will be used to repair this equipment. Contactor shall furnish the VA Technical Representative (VATR) with a written estimate of the cost to make necessary repairs. Contractor shall also provide a comparison quote to the VATR for what that item would have cost for commercial pricing so Government has basis for making price fair and reasonableness determination, or as alternative, Contractor shall provide a quote provided to another federal agency for similar item for determination purposes. If cost exceeds cost listed for applicable line item in Section B.2 (Price Schedule), the Contracting Officer shall issue a bilateral contract modification to increase funding for this line item per coordination with VATR and after determination of price fair and reasonableness.

General Requirements

It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

The contractor shall not store equipment or materials on the VA facility property. Any damage to VA property caused by the contractor shall be repaired to its previous condition, or better, by the contractor at no additional cost to the Government.

Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

Contractor and their personnel shall follow all U.S. Department of Veterans Affairs (VA) policies, standard operating procedures, applicable laws, and applicable regulations while on VA property. Violations of this may result in citation and disciplinary measures for persons violating the law.

Contractor and their personnel shall wear visible identification at all times while they are on premises.

VA does not provide parking spaces at the work site; the Contractor must obtain parking at the work site if needed. It is the responsibility of the Contractor to park in the appropriate designated parking areas. VA shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

Possession of weapons is prohibited.

Limitations on Subcontracting

By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

An independent contractor shall be considered a subcontractor. “Similarly Situated” means that entity subcontracted to is same type of entity as the Prime Contractor (i.e., SDVOSB subcontracts to SDVOSB, small business subcontracts to small business).

Service Contract Labor Standards Requirement

Contractor shall provide hourly wages in accordance with U.S. Department of Labor (USDOL) Wage Determinations and FAR Subpart 22.10 (Service Contract Labor Standards); USDOL Wage Determinations are attached in Section D below and updated versions will be attached as part of option year exercises.

For guidance on Service Contract Labor Standards and to find the nearest USDOL resource, please refer to https://www.dol.gov/whd/local/index.htm.

Invoicing Submissions

In addition to regulations set forth in FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) (g) “Invoice” and VAAR 852.232-72 (Electronic Submission of Payment Requests), Contractor shall submit final invoice on any services performed no later than 30 days after end of the period of performance of contract. This ensures that closeout of contracts is in compliance with FAR 4.804-1(b).

Reports and Deliverables

Contractor shall be responsible for complying with all reporting and deliverable requirements.

Contractor shall be responsible for assuring the accuracy and completeness of all reports and other deliverables as well as the timely submission of each. Vendor shall comply with requirements regarding the appropriate reporting formats, instructions, submission timetables, and technical assistance as required. All reports and deliverables are to be sent by electronic mail unless otherwise specified by the CO:

The following are brief descriptions of required documents that must be submitted by Contractor:

Daily Summary: A summary shall be provided to all of the VA points of contact listed above at the end of each day that work was performed. The summary shall include a listing of work performed, equipment serviced and/or inspected, and a listing of any deficiencies or repairs needed (with quote for repairs), checklists, data and notes.

Final Report (within 14 calendar days of on site services): An individual listing of all devices/system (model/serial numbers) inspected and tested. This listing should also include the location, verification of compliance with all applicable NFPA standards, result of any testing performed (i.e. Pass/Fail) with load exercised, date and length of load, listing of all deficiencies or repairs needed. Cross reference to The Joint Commission requirements. All reports shall be presented in a format acceptable to the Joint Commission and NFPA 110 in pdf form electronically provided to our local point of contacts listed above. Written procedures and a checklist will be furnished to the VA Engineering Service by the contractor for items under preventative maintenance services in this final report.

https://www.dol.gov/whd/local/index.htm