36C26321P0990_1.docx

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

1303 5th St, Suite 300 Coralville IA 52241

POINT OF CONTACT*

AWARD INFORMATION

LINE ITEM NUMBER

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Award Notice Award Notice

DESCRIPTION

*= Required Field Award Notice Award Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263-21-AP-3091

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Sioux Falls Medical Center, network 23 Contracting Office, Iowa City Supplies

438-21-3-5040-0026

2. Nature and/or Description of the Action Being Processed: SPECIAL EM APX Next and Police APX Next Radio Package $578,147.45.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

One (1) UHF GTR 8000 Conventional Repeater with Duplexer One (1) KVL 5000 Keyloader Three (3) UHF Conventional APX Consolette

(45) Single Band UHF APX NEXT XE Portables Conventional, AES FIPS 140-2 Level 3 Encryption, and Multikey Smart Programming (1 Year) DMS Advanced (1 Year) Ten (10) Earpiece with Translucent Tube Ten (10) Remote Speaker Mic (RSM)

(22) Spare batteries Ten (10) Single-unit Chargers Six (6) Multi-unit Chargers

(20) All Band APX Next Portables P25 Phase 1 Trunking, AES FIPS 140-2 Level 3 Encryption, Multikey, and Mandown Smart Programming (1 Year) DMS Advanced (1 Year)

(20) Remote Speaker Mic (RSM)

(20) Spare batteries

(20) Single-unit chargers Optional APX Next Training at the Customer Site for up to 12 seats

4. Statutory Authority Permitting Other than Full and Open Competition:

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): These are direct replacement items for others currently in stock and need to be fully compatible in fit form and function. Motorola owns the patents to these items and they team with small business partners to provide distribution.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This is a brand name only acquisition and there are hundreds of distributors of Motorola radios

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: These items are found on many IT related contracts, however we are utilizing the radio manufacturing NAICS code and not IT related NAICS. The pricing will be fair and reasonable based off the schedules of these related contracts.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: There are several authorized distributors of Motorola radios and products. They are found on the authorized distributor website for Motorola. There are 4 SDVOSBs as well.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There is not a Non Manufactirer Rule waiver in place and this JOFOC is necessary to acquire the radios via brand name acquisition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Cyneryg, Lorimar LLC, Obera

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Emergency Management Specialist Sioux Falls

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Branch Chief Network 23 Contracting Office

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Division Chief, Division 1 Network 23 Contracting Office

OFOC SOP Revision 11 Page 5 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021