36C26321C0078_1.docx

Award Notice

GENERAL INFORMATION

BASE NOTICE TYPE

NETWORK 23 CONTRACTING OFFICE

316 Robert Street N. STE. 506 St. Paul MN 55101

POINT OF CONTACT*

Teresa Kohlbeck teresa.kohlbeck@va.gov

AWARD INFORMATION

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

The project 618-20-205, Centralized Services & Social Distancing, will design and build a central check-in and ancillary service area for the primary care clinics at the Minneapolis VAHCS, as well as, design and build social distancing elements in public waiting rooms throughout the facility. The project work will consist of the following:

a. Central check-in and ancillary service area for Primary Care (4D, 4E, 4F) Clinics.

i. The areas of work for this portion of the project are:

1. Approximately 2,400 SF of the 4th floor area (4C) for an expanded centralized service for all three PACT Primary Care Clinics.

ii. The centralized services area for the three clinics will allow for efficiency and flexibility in staff requirements for intake, taking of vitals, (2) blood draw stations with millwork and adjacent bathroom with pass-thru for specimen collection, small waiting area for blood draw, (1) volunteer desk, (1) large group room, (1) nurse triage, and (2) flex consult/exam spaces (each 125 SF), area is intended to better serve patients in direction and wayfinding, wait time for appointments, convenience of appointment and for follow-up treatment and future appointments.

iii. The current facility blood draw is landlocked within the hospital basement and is frequently full as soon as they open at 6 a.m. Blood Draw’s waiting room capacity was reduced from approximately 40 to 20 by the COVID epidemic and immediate rooming and other strategies to accommodate patient load have been ineffective in providing safe social distancing of our patients. We are unable to expand this area without negatively impacting adjacent services. Decentralizing blood draw services would allow for Primary Care patients to have their blood drawn on the 4th floor immediately adjacent to where their appointment will be held. This will achieve success on COVID impact items such as: reduction in patients in the current blood draw waiting room and reduction of patient movement through the facility. They will no longer have to go to the basement for blood draw before going to the 4th floor for their appointment. They can report directly to the 4th floor. This project will add a pneumatic tube to the facility system to efficiently move lab specimens for processing.

iv. The creation of a centralized service area will allow the facility to effectively create a triage point for loading each individual waiting room. Daily, upon opening, each clinic will room patients as fast as possible and then allow a specified number of patients into the waiting rooms for the next round of appointments. The central service will help control patient flow and can assist with various tasks that have become delayed within the clinic. These items include group meetings, intake interviews, taking of vitals, provider questions, Pharmacy counseling, Dietician, and other items. This support area will achieve COVID impact items such as: detailed control of patient flow, close monitoring of waiting room capacity and other items.

v. This space should include a combination of (2) flexible exam/consult rooms, (1) volunteer desk, (2) blood draw stations, public restrooms (one must be adjacent to blood draw for specimen collection), group room for large meetings and with an adjacent kitchen to help patients learn healthy eating habits and a small waiting area for blood draw patients.

b. Social distancing elements in public waiting rooms throughout the facility.

i. The areas of work for this portion of the project are:

1. 2E Eye Clinic – (550 SF) install social distancing elements. Waiting Area B only, waiting Area A was removed from the project. See Attachment 10_2E Millwork.

2. 2F Specialty Care – (1750 SF) install social distancing elements.

3. 4D Super Clinic – (1100 SF) install social distancing elements. This Clinic needs to have the social distancing barriers added to the reception desk; refer to notes in 4E below as well as Attachment 2_Preliminary Layout - Social Distancing.

4. 4E Super Clinic – (2000 SF) install social distancing elements. There are additional barriers installed at the reception desk; these dividing barriers are to be basis of design for additional work to be performed in Super Clinics 4D and 4F.

5. 4F Super Clinic – (2400 SF) install social distancing elements. Additionally, the main reception desk requires the installation of millwork barriers that the facility has already purchased and has in storage onsite, see Attachment 3_4F Millwork Gov Furnished Property for Installation. As a reference, the completed design and installation can be seen inside the adjacent 4E Clinic and drawings can be referenced in Attachment 2_Preliminary Layout - Social Distancing.

6. 1R Imaging – install permanent social distancing elements for concealing patient gurney within main waiting room.

ii. This portion of the project will help isolate and minimize potential spread of illness from patients in waiting rooms to each other. The project will modify some of the most recently renovated waiting rooms to provide smaller seating "pods" rather than large open areas. This will be primarily done by using similar elements of millwork, translucent acrylic panels, and clearstory glass. Each area will be designed with items that match the existing clinic finishes.

*= Required Field Award Notice