36C26320Q0345-001.docx

36C26320Q0345

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

PR 437-20-4-6058-0580

36C26320Q0345 04-02-2020 Angela Beck 605.720.7314 04-28-2020

11:00 AM (MT)

36C568 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 X X 811310 $8 Million N/A X 36C437 Department of Veterans Affairs

FARGO VA

HCS

2101 Elm Street N.

Fargo ND 58102 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page This solicitation is to provide service to the FARGO VA Health Care System; FARGO, ND.

Important Notice to Offerors:

Review and follow INSTRUCTIONS TO OFFERORS in clause 52.212-1 Addendum.

Note Block #28: This document must be signed and returned to the Contracting Officer by the Offer Due Date in order to be considered.

Please e-mail ALL required and completed documents to:

Angela Beck E-Mail: angela.beck@va.gov Submit any questions written via e-mail; no telephonic questions will be accepted. Responses to questions pertaining to this solicitation will be provided through APR 15, 2020 only.

Solicitation is Lowest Price Technically Acceptable (LPTA) See CONTINUATION Page 437-3600162-6058-855100 Operating Equipment M\T\R- 2670 Maintenance Supplies and-010050192 X X X

ONE

Angela Beck Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Angela Beck Department of Veterans Affairs Network 23 Contracting Office (NCO 23)

113 Comanche Rd.

Fort Meade SD 57741

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work

Scope of Work The purpose of this contract is to ensure that appropriate regular cleaning is performed to ensure compliance to Joint Commission regarding Ice Machines in a medical setting. These units support direct patient care and are required for medical recovery. Due to the current workload and the detailed maintenance required to comply with the strict standards of sanitation, a service contract with a contractor is justified to perform the work. Maintenance as stated in the owner’s manual will be required on a quarterly basis.

Requirements:

The contractor is required to supply all materials and labor to complete the objectives specifically stated in the scope of work. Work will occur in patient care areas during normal business hours (8:00am-4:30pm); therefore, work must be scheduled two business days in advance with the VA contracting officers’ technical representative. Services will be rendered quarterly and will be limited to appropriate completion within the selected calendar month. Payment will be made quarterly in arrears. Professional conduct and appropriate dress is required inside the premise. The contractor is required to report to Engineering Room BD-50 to check out a contractor’s identification badge. This badge must be returned to Engineering following the completion of work.

Instructions:

The contractor must perform the equipment manufactures exact cleaning procedures quarterly for each piece of equipment. Any piece of equipment will not be allowed to be out of service for more than one singular business day for cleaning. If repairs are required during the cleaning process, this will be coordinated through Engineering. Standard cleaning services as defined by the equipment manufacturer must be provided in the months of July, October, January and April of each fiscal PERIOD. Documentation of service must be provided in the form of a label adhered to each piece of equipment that indicates the initials of the service and date of service (MM/YY). Additional documentation will consist of an invoice for services indicating specific dates provided to the VA to ensure prompt payment.

Procedures:

Scotsman (MDT5N25A-1J)

1) Shut off power and water to machine

2) Remove ice from bin and water from reservoir

3) Disconnect compressor power so it won't run

4) Use nickel safe cleaning solution provided by contractor

5) Fill water reservoir with the solution

6) Turn on power so auger rotates inside evaporator assembly for 15-20 minutes

7) During this time, check and clean condenser, sink, storage bin and areas of scale formations

8) Clean water level control if the machine has one

9) Shut off machine and drain evaporator of solution

10) Open water valve and start machine to flush solution

11) Re-connect compressor operation and start making ice

12) Test ice to make sure all cleaner is gone

13) Shut down machine and melt all ice in bin, wipe bin clean with sanitizer

14) Start machine and re-assemble any covers removed

Scotsman (CVO515GA-1A)

1) Press & release the On/Off button and the green light will begin blinking (this allows the machine to finish making that batch of ice)

2) Once the ice has dropped and the green light shuts off, remove all ice from the bin

3) Press and hold On/Off button and Clean reset button for 5 seconds until yellow light begins to blink, then release (yellow light should remain blinking)

4) Pour 8 oz. nickel safe cleaning solution into the reservoir by placing the bottle against the curtain

5) Allow the unit to run for approx. 30 min. to circulate the cleaning solution (it is normal to see foaming take place behind the curtain during this process)

6) Press and release On/Off button to begin flushing the solution (yellow light will go from blinking to solid)

7) Allow machine to run for 30 min. more

8) Press and Release On/Off button to stop the process (no lights will be on when you are done)

9) Clean bin by mixing some cleaner with hot water and scrub remaining scale from bin, door liner & reservoir areas

10) Rinse bin with 1 gal. hot water then sanitize with sanitizing solution

11) Press and release the On/Off to restart unit into ice making

Scotsman (HID312A-1A)

1) Remove both front panels

2) Push On/Off button to shut ice making off

3) Shut water supply off, either by lifting the float with the lever on the size of the reservoir, or by shutting the water off to the ice machine

4) Drain water from ice making system by pulling reservoir drain hose from plug at drain basin and return to plug when drained

5) Remove reservoir cover and fill with hot (110-120 degree F.) water, wait 2 minutes and drain water from ice making system by pulling reservoir drain hose from plug and return hose to plug when drained

6) Mix a solution of 12 ounces of nickel safe cleaning solution and 12 ounces of clean, potable water

7) Loosen thumb screw holding water reservoir to post

8) Lift water reservoir to the top of the post and re-secure with the thumb screw

9) Remove cover from water reservoir

10) Vend all ice from dispenser

11) Remove dispense bin cover, but keep photo eyes connected to harness

12) Remove ice discharge chute cover from top of ice making system

13) Pour cleaning solution into reservoir. CAUTION: solution is highly acidic. Use rubber gloves and DO NOT SPILL

14) Push the clean button. The unit will operate the auger motor for 30 minutes and then stop

15) Disconnect unit from electrical power

16) Drain the nickel safe cleaning solution from the water system by pulling the reservoir drain hose from its plug and return it to the plug when drained

17) Pour 24 ounces of clean, potable water into the reservoir

18) Drain the water from the water system by pulling the reservoir drain hose from its plug and return it to the plug when drained

19) Mix a solution of 4 ounces of nickel safe cleaning solution and 16 ounces of potable water. Use this nickel safe cleaning solution to washout the water reservoir cover, ice discharge chute, ice chute cover, ice delivery chute, storage bin cover and inside of the ice storage bin. Also wash the sink/drip tray and grill with this solution. Pour half down the drain and the rest into the sink/drip tray to flush out their drains

20) Mix a 2-gallon solution of sanitizer, or an equivalent sanitizer at a concentration of 100 ppm.

21) Pour the sanitizer solution into the reservoir until it is full (level with the molded line on the side)

22) Reconnect electrical power

23) Push the On/Off button to make ice for 10 minutes. Add more sanitizer to the reservoir to keep it full while making ice

24) Push the On/Off button to stop making ice

25) Disconnect electrical power

26) Remove the ice outlet cover, dispense rotor and ice dispenser agitator from the bin. Wash them with the sanitizer solution

27) Wash all inside surfaces of the ice storage bin and ice discharge chute with the sanitizer solution

28) Wash the ice discharge chute cover, ice sweep, metal area below the ice sweep and ice dispense chute with the sanitizer solution

29) Wash the sink/drip tray and grill with the sanitizer solution. Pour remaining sanitizer into the bin and sink. Do not overfill bin

30) Drain sanitizer from ice making system by pulling reservoir drain hose from plug and return hose to plug when drained. Repeat with clean water

31) Loosen thumb screw holding water reservoir to post and lower the water reservoir to the top of the slot, retighten thumb screw

32) Return the chute cover, dispenser rotor and agitator to the inside of the storage bin. Secure with the original fasteners

33) Return the ice dispense chute and water reservoir cover to their original positions and secure them with their original fasteners

34) Reconnect water and electrical power to the machine

35) Push the On/Off button to restart ice making

36) Operate machine for 5 minutes and then push the On/Off button to stop making ice

37) Pour 16 oz of warm (95 to 105 degrees F.) potable water into the bin. Repeat until the ice has been melted

38) Return the dispense bin cover to the machine and secure with the original screws

39) Push the On/Off button to resume ice making

40) Return all panels to their normal positions and secure with original screws

Manitowoc (QM45A-161)

1) Set the toggle switch to the OFF position after ice falls from the evaporator at the end of a harvest cycle. Or, set the switch to the OFF position and allow the ice to melt off the evaporator

2) Remove all ice from the bin

3) To start a cleaning cycle, move the toggle switch to the WASH position

4) Add the proper amount of Nickel safe cleaning solution to the water trough

5) Wait until the clean cycle is complete (approximately 22 minutes) then place the toggle switch in the OFF position, disconnect power and water supplies to the ice machine

6) Remove parts for cleaning:

1. Remove two thumbscrews and water pump cover (when used)

2. Remove the vinyl hose connecting the water pump and water distribution tube

3. Remove the water pump

· Disconnect the water pump power cord

· Loosen the screws securing the pump-mounting bracket to the bulkhead

· Lift the pump and bracket assembly off the mounting screws

4. Remove the ice thickness probe

· Compress the side of the ice thickness probe near the top hinge pin and remove it from the bracket

1) Ice Thickness Probe Cleaning:

· Mix a solution of nickel safe cleaning solution and water (2 ounces of cleaner to 16 ounces of water) in a container

· Soak the ice thickness probe a minimum of 10 minutes

· Clean all ice thickness probe surfaces and verify the ice thickness probe cavity is clean. Rinse thoroughly with clean water, then dry completely. Incomplete rinsing and drying of the ice thickness probe can cause premature harvest

5. Remove the water distribution tube

· Loosen the two thumbscrews, which secure the distribution tube

· Lift the right side of the distribution tube up off the location pin, then slide it back and to the right

1) Disassembly

· Twist both inner tube ends until the tabs line up with the keyways

· Pull the inner tube ends outward

6. Remove the float valve

· Turn the splash shield counterclockwise one or two turns

· Pull the float valve forward and off the mounting bracket

· Disconnect the water inlet tube from the float valve at the compression fitting

· Remove the cap and filter screen for cleaning

7. Remove the water trough

· Apply downward pressure on the siphon tube and remove from the bottom of the water trough

· Remove the upper thumbscrew

· While supporting the water trough, remove the two thumbscrews from beneath the water trough

· Remove the water trough from the bin area

8. Remove the ice damper

· Grasp ice damper and apply pressure toward the left-hand mounting bracket

· Apply pressure to the right-hand mounting bracket with thumb

· Pull ice damper forward when the right-hand ice damper pin disengages

1) Installation

· Place damper pin in left hand mounting bracket and apply pressure toward the left-hand mounting bracket

· Apply pressure to the right-hand mounting bracket with thumb

· Push the ice damper toward evaporator until right hand damper pin engages

Hoshizaki (KM-515MWH)

Preparation:

1) Remove the front panel, then move the control switch to the “OFF” position. After 3 min., move the control switch to the “ICE” position, then replace the front panel

2) After 3 min., remove the front panel, the move the control switch to the “OFF” position

3) Remove all ice from the dispenser unit/ice storage bin. WARNING! If on a dispenser unit, turn off the dispenser unit power supply after dispensing ice Cleaning:

4) Remove the base cover, then disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose. Do not replace the base cover at this time

5) To fill the water tank, move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position

6) Remove the front insulation panel, then pour 14 fl. Oz. (414 ml) of nickel safe cleaning solution into the water tank. Replace the front insulation panel. Turn the cleaning valve to the left until completely vertical (open)

7) NOTICE! To avoid excessive foaming, wait 1 min. before proceeding. After 1 min., move the control switch to the “WASH” position, then replace the front panel

8) After 30 min., remove the front panel, then move the control switch to the “OFF” position

9) Disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose.

10) In bad or sever water conditions, turn off the power supply, then remove, clean with nickel safe sanitizing solution, rinse, and replace the cube guide, float switch, water supply tubes, spray tubes, and spray guides; turn on the power supply when complete. Otherwise, continue to step 11 Cleaning Rinse:

11) Turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position. Note: The icemaker will not operate unless the cleaning valve is completely closed

12) Turn the cleaning valve to the left until completely vertical (open). Move the control switch to the “WASH” position, then replace the front panel. After 5 min., remove the front panel, then move the control switch to the “OFF” position

13) Disconnect the water pump hose. After the water tank has been drained, reconnect the water pump hose

Sanitizing:

14) To fill the water tank, turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position

15) Remove the front insulation panel, then pour nickel safe cleaning solution into the water tank. Replace the front insulation panel. Turn the cleaning valve to the left until completely vertical (open

16) NOTICE! To avoid excessive foaming, wait 1 min., before proceeding. After 1 min., move the control switch to the “WASH” position, then replace the front panel

17) After 45 min., remove the front panel, then move the control switch to the “OFF” position

18) Disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose Sanitizing Rinse 1:

19) Turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position

20) Turn the cleaning valve to the left until completely vertical (open). Move the control switch to the “WASH” position, then replace the front panel. After 5 min., remove the front panel, then move the control switch to the “OFF” position

21) Disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose Sanitizing Rinse 2:

22) Turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position

23) Turn the cleaning valve to the left until completely vertical (open). Move the control switch to the “WASH” position, then replace the front panel. After 5 min., remove the front panel, the move the control switch to the “OFF” position

24) Disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose Sanitizing Rinse 3:

25) Turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position, then replace the front panel. After 3 min., remove the front panel, then move the control switch to the “OFF” position

26) Turn the cleaning valve to the left until completely vertical (open). Move the control switch to the “WASH” position, then replace the front panel. After 5 min., remove the front panel, then move the control switch to the “OFF” position

27) Disconnect the water pump hose. After the water tank has drained, reconnect the water pump hose. Replace the base cover

28) Clean the dispenser unit/ice storage bin liner using a nickel safe cleaning solution. Rinse thoroughly after cleaning

29) Turn the cleaning valve to the right until completely horizontal (closed). Move the control switch to the “ICE” position. NOTE: If on a dispenser unit, turn on the dispenser until power supply

30) Replace all panels in their correct positions

Follett (15CI100A, 50CT400W, 25CT400A)

1) Dispense all the ice out of the unit

2) Press and hold maintenance/clean switch until displays in the user interface to enter Maintenance Mode

3) Remove (unscrew) chrome ice dispense chute

4) Remove drip tray

5) Remove (2) screws located behind the drip tray

6) Move front panel and place on top or beside unit

7) Remove plug cap from the end of drain tube and lower tube to drain water into bucket. After the system has been drained of water replace plug cape in drain tube

8) Secure tube in holder

9) Remove cap from bin lid cover

10) Screw bin lid cover cap onto ice discharge chute

11) Pour nickel safe cleaning solution into bin lid access spout until solution reached the spout neck

12) Allow the nickel safe cleaning solution to remain in unit for 15 minutes

13) While machine is cleaning, remove top and right-side panel to access and clean air-cooled condenser.

14) Submerge ice dispenser chute in the remainder of the nickel safe cleaning solution Plus solution for 2 minutes. Rinse with clean, potable water

15) Drain system by lowering drain tube into bucket

16) Secure drain tube into holder

17) Fill and drain twice with potable water. Secure drain tube

18) Place a bucket under the dispense chute and remove cap. Note: Some nickel safe cleaning solution will remain and drain out when cap is removed. Reposition cap on bin lid spout

19) Reinstall front panel, ice dispense chute, and drop tray

20) Press and hold maintenance/clean switch to exit Maintenance Mode

Equipment:

Refer to owner’s manuals for manufacturers in above chart for their quarterly maintenance procedures.

PRICE SCHEDULE

The following price schedule is populated based on past purchases of the SOW service.

The following CLINs are an estimate of need based upon that historical data.

The Fargo VA is currently requesting the SOW cleaning procedures quarterly on seventeen (17) ice machines. We reserve the right to request addition of machines to the contract in the event the facility count of machines increases.

Service to be completed in July, October, January, and April of each contract PERIOD:

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years + 6 months.

(End of Clause) C.3 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

(a) In an effort to achieve socioeconomic small business goals, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses (SDVOSBs) and veteran-owned small businesses (VOSBs) as subcontractors.

(b) Eligible service-disabled veteran-owned small businesses offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-Owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in the Vendor Information Pages (VIP) database.

(c) Non-Veteran offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VIP database.

(d) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.4 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

(a) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses (SDVOSBs) or veteran-owned small businesses (VOSBs) proposed as subcontractors in accordance with 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more SDVOSBs or VOSBs for subcontract work of the same or similar value.

(b) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause) C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-6 Notice of Total Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (AUG 2018) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2017) of 52.219-9.

[] (v) Alternate IV (AUG 2018) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2019) (15 U.S.C. 657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (DEC 2015) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (DEC 2015) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (26) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (28)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[] (29)(i) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of 52.222-35.

[X] (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[] (ii) Alternate I (JULY 2014) of 52.222-36.

[] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (33)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[] (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (JUN 2016) (E.O. 13693).

[] (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

[] (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (OCT 2015) of 52.223-13.

[] (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [] (43) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

[] (44) 52.223-21, Foams (JUN 2016) (E.O. 13693).

[] (45) (i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (46) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (47)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (48) 52.225–5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (50) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[] (54) 52.232-30, Installment Payments for Commercial Items (JAN 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (55) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

[] (56) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (57) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (58) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

[] (59) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

[] (60)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

[] (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[X] (2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

[X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[] (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

[X] (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

[] (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under…