36C26320Q0297-000.docx

Contract Opportunity Presolicitation Notice

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DAYS AFTER THE RESPONSE DATE

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SET-ASIDE

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CONTRACTING OFFICE

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AGENCY CONTACT'S EMAIL

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Presolicitation Notice S205 VA Black Hills Health Care System Solid Waste Collection & Disposal 57741 36C26320Q0297 03-25-2020 N

SBA

562111 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 Don Gilbert Contracting Officer VA Black Hills Health Care System Ft. Meade and Hot Springs Campus 113 Comanche Rd.

SD

57741

USA

Donald.Gilbert@va.gov Contracting Officer This is a PRE-SOLICITATION NOTICE only. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

The solicitation will be posted on the Contracting Opportunities website (formally Federal Business Opportunities – FBO) on approximately March 17, 2020. Applicable NAICS code is 562111. SBA Small Business Size Standard is $41.5 Million.

This requirement is 100% SET-ASIDE for Small Businesses only. All qualified offerors are invited to provide their proposal. The Contractor shall provide all labor, supplies, equipment, and required production in accordance with the RFQ statement of work.

Contracting Office Address:

VA Black Hills Health Care System, 113 Comanche Road, Ft. Meade, SD, 57741.

Point of Contact:

Don Gilbert, Contracting Officer: Donald.Gilbert@va.gov The Department of Veterans Affairs, VA Midwest Healthcare Network (VISN 23), Black Hills Health Care System, has a requirement for qualified firms capable of providing Solid Waste Collection and Disposal services in accordance with the Statement of Work and all current federal, state and local laws and regulations. The Government intends to award a single, firm fixed-price Contract. The performance period will begin 04/01/2020. The solicitation and any subsequent award will be conducted in accordance with FAR Parts 13 and 13.5, and relevant sections of the Federal Acquisition Regulation (FAR) and Veterans Administration Acquisition Regulation (VAAR).

All respondents must be registered in the System for Award Management (SAM) database at http://www.sam.gov and complete online Representations and Certifications at http://www.sam.gov.

No other information is available until issuance of the solicitation.

Questions regarding this solicitation must be in writing. Please submit written questions via email to the Contracting Officer, Don Gilbert: Donald.Gilbert@va.gov no telephonic inquiries will be accepted. Responses to questions pertaining to the solicitation will be provided through March 17, 2020 only.

This notice is for informational purposes only and is not a request for offers. The Government is not obligated to issue a solicitation as a result of this notice.

Statement of Work For Solid Waste Collection, Removal and Disposal At Fort Meade, SD VAMC and Hot Springs, SD VAMC

General Requirements: Contractor shall furnish all labor, supervision, materials, supplies and equipment necessary to collect, remove, and dispose of solid waste resulting from day to day operations at the Fort Meade SD and Hot Springs SD VA Medical Centers. Solid Waste removal services for the residential housing National Guard Quarters located on the Fort Meade facility grounds are not included in this contract. Solid waste may include used mattresses, broken furniture, used carpeting, bundled cardboard, construction rubble, etc. Solid waste will not include any items considered hazardous waste, medical waste, or waste defined by the EPA as being not general solid waste. The contractor will be expected to perform to the standards of this contract.

a. Approximate Annual Waste

Contractor Compliance: Contractor shall assume full responsibility for compliance with all current Federal, State, City, and County laws, rules and regulations governing the collection, removal, and disposal of solid waste. Contractor shall be responsible for providing copies of all necessary permits/documents. Contractor shall dispose of solid waste collected from the VA in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. Contractor shall assume full responsibility for clean up in the event solid waste from the VA is released into the environment accidentally or otherwise, on or off VA property as a result of the Contractor’s actions.

Schedule Work: Contractor shall provide a schedule of service agreeable to both the Contractor and VA. This schedule will be determined by the size and types of collection containers Contractor intends to provide. Other consideration must be given to the types of containers that food waste will be collected in. Contractor shall provide service on regular business days, Monday thru Friday, between the hours of 7:30am and 4:30pm. In the event a scheduled pick-up falls on a holiday the pick-up will take place no later than the next business day.

Unscheduled Work: From time to time there may be special needs that require immediate attention, such as, a collection container needs repaired, collection container is overfilled, collection container was missed on a regularly scheduled pick-up, compactor container needs dumped, etc. When this occurs the Contracting Officers Representative (COR) will place a call to the Contractor notifying him of the situation. The Contractor shall respond within twenty-four hours to resolve the issue, even if that falls on a weekend or holiday, unless otherwise agreed upon by the COR. In the event inclement weather causes a delay in service the Contractor shall provide service immediately upon road conditions improving.

Availability of Utilities: The VA shall furnish at no expense to the Contractor, electricity at existing outlets for Contractor’s use in performing this contract. Should the Contractor propose a plan that is beneficial to the VA in which additional electrical outlets would be required, the VA may consider installing them at the VA’s expense. The Contractor is responsible for a site visit to verify all existing utilities and their capabilities. At no time will the Contractor make any modifications to the electrical outlets without prior approval by the VA.

Vehicles: The Contractor shall use vehicles specifically designed for waste collection that have watertight bodies and do not permit loss of waste. Open box trucks, with canvas covers, shall not be permitted with the sole exception of specially requested roll off containers. Vehicles shall be maintained in good repair, operate safely, be relatively clean, and not be considered unsightly. Vehicles considered by the COR not to meet the prior minimum standards will not be permitted to collect waste on VA property until corrected. The Contractor shall have Sufficient vehicles for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other unforeseen problems.

Containers: Contractor shall provide easy loadable, leak proof, industrial heavy- duty type solid waste containers that have working lids/covers. Containers that are mounted on wheels shall have a mechanism that locks the wheels for safety. Containers shall be maintained in good operating condition, cleaned regularly, and shall not be unsightly. No containers or lids shall be rusty, bent, or damaged. Containers identified by the VA that do not meet these standards shall be replaced or repaired within seven (7) calendar days unless otherwise agreed upon by the VA. All containers should be of Sufficient size to hold a minimum of three to four days worth of solid waste. Contractor shall provide a minimum of two compactor containers that meet all industry standard safety guidelines to protect the operators for accidental injury or death. Compactor containers will be operational year- round regardless of weather and temperatures.

a. List of Current Containers:

4 ea. 4 Yard Dumpster 5 ea. 100 gal. garbage container

Collection Areas: Contractor shall provide Sufficient containers so that VA staff will have reasonable access to them from all buildings, i.e., Hospital, Domiciliary, Boiler Plants, Fire Stations, Building and Grounds, Facilities Management, etc. Contractor shall insure that the area immediately surrounding waste containers is clean. Any large solid waste that will not fit into a waste container will also be removed at the Contractor’s earliest convenience; however, at no time will this exceed more than seven (7) days.

Waste Weights: Contractor shall provide written verifiable approximate/actual weights of the solid waste collected and removed from the VA with each billing cycle. In addition, if there is waste that the Contractor takes to a Recycling Facility the Contractor shall provide specific weights to the VA for tracking purposes. Examples of this would be cardboard bundles, metals, etc.

Contractor Personnel: Contractor shall provide well trained staff that is courteous, maintain an acceptable appearance, and wear some type of easily readable identification that shows they are Contractor staff.