36C26319Q0649-000.docx

36C26319Q0649 FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J Med Vac, Air Compressors, and Dryers Maintenance - SF Base Year: 07/01/2019 to 06/30/2020 +4 57105 36C26319Q0649 06-10-2019 N 811310 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 Curt LaRose curt.larose@va.gov VA Medical Center 2501 W 22nd Street Sioux Falls, SD, 57105 Medical Vacuum, Medical Air Compressors, and Medical Air Dryers Maintenance Services for VA Sioux Falls Health Care System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26319Q0649 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

This procurement is for full and open competition. Prospective offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov prior to submission of their offer. Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 811310 with a size standard of $7.5 million.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates one firm-fixed price contract award for all resources and labor necessary to complete the Maintenance Services for the VA Sioux Falls Health Care System located at 2501 W 22nd Street, Sioux Falls, SD 57105.

The period of performance is 07/01/2019 to 06/30/2020 for the base year period of performance. There are four one-year option periods available at the government’s discretion.

FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Quotes are due to the Contracting Office by June 10, 2019 at 10:00 AM Central Time. Quotes are required to be emailed to curt.larose@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Specialist before the solicitation closing.

All questions must be submitted via email to curt.larose@va.gov.

Contact Curt LaRose, Contracting Specialist at curt.larose@va.gov or 605-336-3230 X7573 for information regarding the solicitation.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

438-19-3-1115-0410 36C26319Q0649 06-03-2019 Curt LaRose 605-336-3230 X7573 06-10-2019

10AM

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105 X X 811310 $7.5 Million X N/A X Department of Veterans Affairs VA Sioux Falls Health Care System 2501 W. 22nd St.

Sioux Falls SD 57105 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

Department of Veterans Affairs Financial Services Center VIA Tungsten Network Reference VAAR Clause 852.232-72 See CONTINUATION Page Contractor to provide all transportation, labor, and parts required to maintain the medical vacuums, air compressers, and air dryers located at the VA Sioux Falls Health Care System as per the Statement of Work located at B.3.

Period of Performance:

Base Year: 07/01/2019 - 06/30/2020 Option Year I: 07/01/2020 - 06/30/2021 Option Year II: 07/01/2021 - 06/30/2022 Option Year III: 07/01/2022 - 06/30/2023 Option Year IV: 07/01/2023 - 06/30/2024 Please submit quote by 06/10/2019 10:00 am Central Standard Time to Curt LaRose, Contract Specialist, at curt.larose@va.gov; offer shall include signed SF1449 of solicitation and completed B.2 (Price Schedule). The cost of semi-annual inspections shall be included in the quote.

See CONTINUATION Page 438-3690162-1115-850100-2670 0100501X3 438-19-3-1115-0410 X X Doug Reed

VA-VHA-SAOC-2016-AC23EC83

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C263 Doug Reed Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center VIA Tungsten Network Reference VAAR Clause 852.232-72

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE TIP SEALS

Contract Period: Base POP Begin: 07-01-2019 POP End: 06-30-2020

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE INLET FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PRE-FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE CO SENSOR

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) CALIBRATION KIT

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) DESICANT BAG

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PURGE MUFFLER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE TOWER O-RING

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE CANNISTER GASKET

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE BELTS

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE DEWPOINT SENSOR

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE SWITCHING VALVES

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE AIR FILTER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE INLET FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE PRE-FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE AFTER FILTER

RIETSCHLE VXTD-150-121-206 REPLACE EXAUST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE GAS BALLAST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE INLET MESH FILTER

RIETSCHLE VXTD-150-121-206 REPLACE OIL

RIETSCHLE VXTD-150-121-206 REPLACE DRIVE COUPLING INSERT

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE TIP SEALS

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE HEAT INSULATION PIPE

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE GREASE TUBE

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE CHECK VALVE

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE INLET FILTER

POWEREX MSD050325 (SN: 9/29/20042717289) CALIBRATION KIT

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE CO SENSOR

POWEREX MSD050325 (SN: 9/29/20042717289) REPLACE BELTS

ZANDER K-MT-4MED (2 DRYERS) REPLACE PRE-FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE AFTER FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE FINAL FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE DESICANT

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE INLET FILTER

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE OIL

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE INLET FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PRE-FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE BELTS

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) CALIBRATION KIT (SEMI-ANNUAL)

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE CO SERVER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE DEWPOINT SENSOR

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PURGE MUFFLER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE DESICANT BAGS

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE CHECK VALVE

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE TOWER O-RING

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE CANNISTER O-RING

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE INLET FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE EXAUST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE GAS BALLAST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE OIL

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE INLET FILTER

Contract Period: Option 1 POP Begin: 07-01-2020 POP End: 06-30-2021

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PRE-FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) CALIBRATION KIT

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PURGE MUFFLER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL FILTER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE INLET FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE PRE-FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE AFTER FILTER

RIETSCHLE VXTD-150-121-206 REPLACE EXAUST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE GAS BALLAST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE INLET MESH FILTER

RIETSCHLE VXTD-150-121-206 REPLACE OIL (SEMI-ANNUAL)

POWEREX MSD050325 (SN: 9/29/20042717289) CALIBRATION KIT

ZANDER K-MT-4MED (2 DRYERS) REPLACE PRE-FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE AFTER FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE FINAL FILTERS

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE INLET FILTER

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE OIL

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE INLET FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PRE-FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) CALIBRATION KIT (SEMI-ANNUAL)

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PURGE MUFFLER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE INLET FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE EXAUST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE GAS BALLAST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE OIL

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE INLET FILTER

Contract Period: Option 2 POP Begin: 07-01-2021 POP End: 06-30-2022

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PRE-FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) CALIBRATION KIT

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PURGE MUFFLER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE DEWPOINT SENSOR

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE AIR FILTER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE INLET FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE PRE-FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE AFTER FILTER

RIETSCHLE VXTD-150-121-206 REPLACE EXAUST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE GAS BALLAST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE INLET MESH FILTER

RIETSCHLE VXTD-150-121-206 REPLACE OIL

POWEREX MSD050325 (SN: 9/29/20042717289) CALIBRATION KIT

ZANDER K-MT-4MED (2 DRYERS) REPLACE PRE-FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE AFTER FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE FINAL FILTERS

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE INLET FILTER

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE OIL

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE INLET FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PRE-FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) CALIBRATION KIT (SEMI-ANNUAL)

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE DEWPOINT SENSOR

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PURGE MUFFLER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE INLET FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE EXAUST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE GAS BALLAST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE OIL

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE INLET FILTER

Contract Period: Option 3 POP Begin: 07-01-2022 POP End: 06-30-2023

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PRE-FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) CALIBRATION KIT

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PURGE MUFFLER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE AIR FILTER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE INLET FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE PRE-FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE AFTER FILTER

RIETSCHLE VXTD-150-121-206 REPLACE EXAUST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE GAS BALLAST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE INLET MESH FILTER

RIETSCHLE VXTD-150-121-206 REPLACE OIL

POWEREX MSD050325 (SN: 9/29/20042717289) CALIBRATION KIT

ZANDER K-MT-4MED (2 DRYERS) REPLACE PRE-FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE AFTER FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE FINAL FILTERS

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE INLET FILTER

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE OIL

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE INLET FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PRE-FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) CALIBRATION KIT (SEMI-ANNUAL)

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PURGE MUFFLER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE INLET FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE EXAUST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE GAS BALLAST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE OIL

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE INLET FILTER

Contract Period: Option 4 POP Begin: 07-01-2023 POP End: 06-30-2024

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PRE-FILTER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) CALIBRATION KIT

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE PURGE MUFFLER

BEACON MEDEAS LPS-3D-SD80-DA4 (SN: 188391) REPLACE DEWPOINT SENSOR

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE AIR FILTER

PATTONS MEDICAL 74V-23-073C (SN: 74V-S80130) REPLACE OIL

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE INLET FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE PRE-FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE AFTER FILTER

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE BELTS

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE DEWPOINT SENSOR

PATTONS MEDICAL 62-23-103C (SN: 62-58130) REPLACE CO SENSOR

RIETSCHLE VXTD-150-121-206 REPLACE EXAUST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE GAS BALLAST FILTER

RIETSCHLE VXTD-150-121-206 REPLACE INLET MESH FILTER

RIETSCHLE VXTD-150-121-206 REPLACE OIL

POWEREX MSD050325 (SN: 9/29/20042717289) CALIBRATION KIT

ZANDER K-MT-4MED (2 DRYERS) REPLACE PRE-FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE AFTER FILTERS

ZANDER K-MT-4MED (2 DRYERS) REPLACE FINAL FILTERS

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE INLET FILTER

BECON MEDAES LVV-50-H80-DA (SN: 188391-2) REPLACE OIL

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE INLET FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PRE-FILTER

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) CALIBRATION KIT (SEMI-ANNUAL)

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE DEWPOINT SENSOR

BECON MEDEAS LPS-10D-SD120-DAY (SN: 221045-2) REPLACE PURGE MUFFLER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE INLET FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE EXAUST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE GAS BALLAST FILTER

BECON MEDEAS LVS-SD-420-DAY (SN: 221045-3) REPLACE OIL

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B.3 STATEMENT OF WORK

The scope of this SOW is the procurement of a Service Agreement to provide preventive maintenance service and unscheduled on-call remedial maintenance service covering Med vacuums, med air compressors, and med air dryers (medical equipment) at the Sioux Falls V.A. Healthcare Systems according to the terms and conditions stated herein.

PERFORMANCE:

Services for medical equipment include the following performance metrics:

· Service calls without repair to system shall be noted on repair order.

· The vendor shall provide two (2) trips to the Sioux Falls V.A. Healthcare Systems in Sioux Falls South Dakota during the Service Agreement period to perform scheduled Preventive Maintenance Service during our business hours. See Hours of Services section below.

· Unscheduled, on-call, or remedial maintenance service shall also be obtainable from the vendor 24 hours a day, 7 days per week.

· Contractor shall respond to onsite emergencies within 4 Hours.

· Contractor shall notify VA Technical Representative a minimum of 2-weeks prior to completely shutting-down medical equipment.

· Lockout and Tagout shall be completed by service technician.

PERIOD OF PERFORMANCE:

Base Year: 07/01/2019 to 06/30/2020 Option Year I: 07/01/2020 to 06/30/2021 Option Year II: 07/01/2021 to 06/30/2022 Option Year III: 07/01/2022 to 06/30/2023 Option Year IV: 07/01/2023 to 06/30/2024

HOURS OF SERVICES:

The Contractor shall perform the services as specified herein Monday through Friday with the exception of National Holidays between the hours of 8:00a.m. – 4:30p.m.

GOVERNMENT NATIONAL HOLIDAYS:

The Contractor is not required to provide services on the following national holidays nor shall the Contractor be paid for these holidays:

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

PRIMARY SERVICES:

The vendor shall provide scheduled preventative maintenance based upon specific needs of individual equipment as follows. Note that the base option year is list as 1 in the following table. The contract is a base plus four option years.

0001 Beacon Medeas LPS-3D-SD80-DA4, s/n 188391

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

1,3,5

0002 Pattons Medical 74V-23-073C, s/n 74V-580130

1,2,3,4,5

1,2,3,4,5

0003 Pattons Medical 62-23-103C, s/n 62-58130

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

0004 Rietschle VXTD-150-121-206

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

1,1.5,2,2.5,3,3.5,4,4.5,5,5.5

0005 Powerex MSD050325, s/n 9/29/20042717289

1,2,3,4,5

0006 and 0007 Zander K-MT-4MED (2 Dryers)

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

0008 Becon Medaes LVV-50-H80-DA, s/n 188391-2

1,2,3,4,5

1,2,3,4,5

0009 Beacon Medeas LPS-10D-SD120-DAY, s/n 221045-2

1,2,3,4,5

1,2,3,4,5

1,1.5,2,2.5,3,3.5,4,4.5,5,5.5

1,3,5

1,2,3,4,5

0010 Becon Medeas LVS-SD-420-DAY, s/n 221045-3

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

1,2,3,4,5

ADDITIONAL SERVICES:

The Contractor shall maintain sufficient materials/parts and tools to complete service calls within 5 working days or sooner. The Contractor is to obtain written approval from the VA Technical Representative for maintenance or repair of the medical equipment if there is a need for the service to be shut down at all for any length of time.

The Contractor shall train all respective staff as identified by SFVAHCS on the use, maintenance and recognition of failure modes on rapid response to the sudden unexpected loss or other compromised delivery of med air, med vacuum and med air dryers. The equipment training shall be documented and refreshed annually or sooner, as required.

Contractor may be required to repair medical equipment beyond this contract. the specific repairs and pricing shall be evaluated with the Contracting Officer, VA Technical Representative, and Contractor on a case by case situation.

PARTS:

· Replaced parts or waste oil shall be disposed of by the Contractor per local and Federal regulations.

· Contractor shall provide original equipment manufacturer (OEM) parts/subsystems and software. The contractor shall ensure the government is informed of all safety modifications issued by the OEM, and all optional modifications offered by the OEM are made available to the SFVAHCS.

REMOVAL OF EQUIPMENT:

Should a piece of equipment require repair at the Contractor’s plant, Contractor agrees to provide a loaner at no extra charge, if requested by the Government. Government property and equipment shall not be removed from the station without approval by the VA Technical Representative and a signed property pass has been issued by the VA Technical Representative. The Contractor assumes full responsibility for the equipment while it is off-site, including not only the repair of the equipment, but also any loss or damage to the equipment while off-site or in transit.

REPORTING:

The Contractor’s technician shall report to the VA Technical Representative’s office (Building #17-Engineering) prior to starting work. The Contractor’s technician shall prepare a written service ticket explaining the work for the day, a listing of which parts are to be used, the price of each part and the total price of multiple parts. The ticket shall be given to the VA Technical Representative for approval. Should it be determined not to make repairs, the VA Technical Representative shall state on the service ticket that the part, area or component of the med vacuum, med air, or med air dryers, shall not be repaired, and the contractor shall not be reimbursed at the agreed upon service call rate.

After repairs to the medical equipment have been completed, the VA Technical Representative must indicate acceptance of the work by stating acceptance on the repair ticket and by signing the ticket. A copy of the properly approved ticket shall accompany the payment invoice, and without proper signatures, the service call shall not be paid.

Contractor is to prepare an annual report as to the improvements, maintenance, and service and over-all condition of the medical equipment. Report shall include: all equipment test results with a full report describing repairs and/or corrections made to the following systems:

medical air, medical vacuum, and medical air dryers.

Records of lockout tagout shall be maintained by service technician and listed in service report.

The testing document shall list the following tests:

1. Line Pressure Abnormal

1. Line Pressure Low

1. Line Pressure High

1. Reserve in Use

1. Liquid Level Low

1. Reserve Liquid Level Low

1. Emergency Reserve in Use

1. Medical Air Thermal Shutdown

1. Medical Air Dew Point High

1. Medical Air Carbon Monoxide Level High

1. Medical Air Lag Pump in Use

1. Vacuum Thermal Shutdown

There must be a signature/date block for the testing technician and the VA Technical Representative. Deficiencies/Corrective actions taken will be listed on the bottom of the sheet with a date block.

BADGES AND PARKING:

All Contractor personnel are required to wear identification (I.D.) badges issued by the SFVAHCS Engineering office during the entire time they are on the SFVAHCS grounds.

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the SFVAHCS security office. The SFVAHCS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

CONTACT INFORMATION:

The contractor shall provide emergency telephone support information to VA.

AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Prior to performing any service of a non-contract nature, the Contracting Officer (CO) must be advised of the reasons for this additional work. Only the Contracting Officer may authorize additional services and reimbursement will not be made unless prior authorization has been obtained.

CONTRACTOR’S RESPONSIBILITIES:

The Contractor shall take all precautions necessary to protect against injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to Contractor’s employees as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by contractor’s employees’ fault or negligence.

SUBCONTRACTING:

As per US law 13 CFR 125.6 “In the case of a contract for services, it [the contractor] will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated.”

PERSONNEL REQUIREMENTS:

PERSONNEL ACCEPTANCE: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, VA Technical Representative and the final decision made by the Contracting Officer.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of…