-18290.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263-19-AP-2617

1. Contracting Activity:

Department of Veterans Affairs. Network Contracting Office 23 (NCO23), Service Contract Team, 2501 W 22nd Street, Sioux Falls, SD 57105 2237: 438-20-1-114-0001

Requiring Activity:

Departement of Veterans Affairs, Sioux Falls VA Health Care System, 2501 W 22nd Street, Sioux Falls, SD 57105

2. Nature and/or Description of the Action Being Processed:

This is an individual sole source justification and approvals for the procurement of Wegner Center Library Services to support the Sioux Falls VA Health Care System. VA intends to award one firm fixed price contract for the services.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

To provided professional library services to the medical students and medical professional at the Sioux Falls VA Health Care System through the University of South Dakota (USD) School of Medicine Karl and Mary Jo Wegner Health Sciences Information Center. Costs are estimated as $74,638.95 for the base year and a total of $503,478.11 for a base plus four one year options. The period of performance is 10/01/2019 to 06/30/2020 for the base year, and if all four one-year option periods are exercised, the ultimate completion date for the contract will be 06/30/2024.

4. Statutory Authority Permitting Other than Full and Open Competition:

The authority used to support this justification for other than full and open competition is 41 USC § 3304(a)(1), as implemented by FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1.

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Sioux Falls VA Health Care System and the University of South Dakota (USD) School of Medicine have an affiliation agreement allowing some educational programs, internships and research to be done at the Sioux Falls VA Health Care System under the Accreditation of the USD School of Medicine. This Accreditation is from the Council for Graduate Medical Education (ACGME). Part of this Affiliation Agreement requires the Sioux Falls VA Health Care System to ensure that this Accreditation is maintain. Access to the Karl and Mary Jo Wegner Health Sciences Information Center is part of the Accreditation of the USD School of Medicine. The Wegner Center Library Services allows medical students access to professional materials for learning and upholding the accreditation.

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A Pre-Solicitation Intent to Sole Source FBO Notice 36C26319Q0414 was posted to the Federal Business Opportunities website (www.FBO.gov) on 03/28/2019. At the closing of the Pre-Solicitation Sole Source Notice Period on 04/03/2019 zero results were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

This procurement is a follow on contract and the pricing of the current Contract, VA263-14-C-0147, was found to be fair and reasonable at time of award. A search of the FPDS Database for similar contract with other Graduate Schools of Medicine found Contract VA249P1071 for $80,000 with the University of Louisville and Contract HHSN27620063508C for $93,000 with the University of Massachusetts, and Contract HHSN27620063504C for $99,990.00 with the University of Utah. The price is also inline with similar procurements with Professional Libraries associated with Graduated Schools of Medicine. Prior to award of the follow-on contract, the VA Contracting Officer will determine the pricing to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search of the OSDBU’s VIP database using NAICS code 519120 and a keyword of “Medical Library” yielded zero.

A search of the SBA’s DSBS using NAICS code 519120 and a keyword of “Medical Library” yielded one result of small businesses. However this business was associated and/or used by the USD Medical School.

A Pre-Solicitation Intent to Sole Source FBO Notice 36C26319Q0414 was posted to the Federal Business Opportunities website (www.FBO.gov) on 03/28/2019. At the closing of the Pre-Solicitation Sole Source Notice Period on 04/03/2019 zero results were received.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Because of the Affiliation Agreement between the Sioux Falls VA Health Care System and the USD School of Medicine access to the Karl and Mary Jo Wegner Health Sciences Information Center must be maintained.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shelly J. Roth Date Chief Education Service/DLO Sioux Falls VA Health Care System

4/4/2019Shelly J Roth 1465146

Digitally signed by Shelly J Roth 1465146 Date: 2019.04.04 09:13:03 -05'00'

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Travis Johnson Date Contracting Officer Sioux Falls Service Contracting Team

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Kelly Nussbaum Date Branch Chief Sioux Falls Service Contracting Team

4/4/2019

04/05/2019

TRAVIS A.

JOHNSON 306615

Digitally signed by TRAVIS

A. JOHNSON 306615

Date: 2019.04.04 10:21:44 -05'00'

Kelly E. Nussbaum 246222

Digitally signed by Kelly E. Nussbaum 246222 Date: 2019.04.05 17:10:31 -05'00'