36C26319Q0094-000.docx

FedBizOpps Presolicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 J Service Contract - Medcare Patient Lift Service & Maint Minneapolis, MN VAMC Sources Sought Notice 57741 36C26319Q0094 11-09-2018 N 811219 Department of Veterans Affairs Network 23 Contracting Office (NCO 23) 113 Comanche Rd.

Fort Meade SD 57741 David A. Raad david.raad@va.gov Department of Veterans Affairs

MINNEAPOLIS VAMC

One Veterans Drive Minneapolis, MN 55417

USA

The Department of Veterans Affairs is seeking interested sources for a requirement entitled: Medcare Ceiling Lifts. The performance location will be at the Minneapolis VAMC. The requirement consists of the following draft Statement of Work:

Scope of Work – Medcare Ceiling Lifts Annual Inspection & Load Testing Building 70 Minneapolis VA Health Care System The Contractor shall complete the annual inspection of approximately three hundred and one

(301) Med Care brand patient ceiling lifts located in various locations throughout building 70 of the Minneapolis VA Health Care System (VAHCS) facility.

1. General Scope of Work:

A. Provide all labor, materials, and associated tools and equipment to perform the manufacturer’s preventive maintenance weight load testing, inspection and safe patient handling certification of patient ceiling lifts.

B. Perform weight load testing of each ceiling track system and motor, using one hundred (100) percent of the manufacturers rated capacity. All Medcare ceiling lift tracks located at the Minneapolis VAHCS are rated at one thousand pounds (1000 lbs), and are labeled as such. There are two different sized motors located within the Minneapolis VA facility and shall be tested at the maximum rated capacity, which is listed on the side of each motor. The motor shall be removed or moved out of the way during testing of the track system, with a separate anchor system installed for the testing weights. Once the testing is complete, the track end pins shall be checked to ensure they are secure and attached according to manufacturer’s requirements.

C. Inspecting all areas of the ceiling lift structure, from the track connections inside the room all the way to the attachment to the building structure.

D. Any deflection testing required by the Manufacturer shall be completed during the annual inspection. Any deflection measurements exceeding the manufactures stated allowance, shall be reported to the COR or designated representative of Facilities Engineering within twenty-four (24) hours.

E. The contractor (for each brand of ceiling lift) shall provide annual refresher training to our VA employees who perform PM inspections and repairs on the patient ceiling lifts. The VA will be given documentation showing proof of training.

F. Documentation- The contractor shall complete the manufacturer’s required PM checklist, as well as any VA mandated checklists. A new inspection label shall be placed over, or in place of, the existing inspection label on the track system and the motor. At a minimum, the label shall state the name of the company performing the inspection and the date of completed inspection.

G. Two (2) SureHands brand portable patient lifts shall be weight load tested and included as part of the Medcare Ceiling Lift Scope of Work. The maximum rated load capacity of Surehands is listed at four hundred pounds (400 lbs).

2. Additional Details:

A. For scheduling, the Contractor’s work crews shall have access to only two rooms at any one time for inspection and testing. The contractor shall have access to the two rooms for no longer than 2 hours. Scheduling of rooms shall be coordinated with the Contracting Officer Representative (COR), Nursing Staff, and the Contractor. This requirement shall be strictly enforced and the Contractor shall plan their testing accordingly. The anticipated maximum rate of inspection completion is five to six (5-6) rooms each day. The VA Staff in the various departments will do everything they can to accommodate the Contracting Technicians, but the care and support of the patients shall take priority over ceiling lift inspections.

B. The Contractor shall provide inspectors CURRENTLY certified as qualified inspectors (PLEASE NOTE: contractor shall provide documented manufacturer certification, self certification will not be accepted as certification) and installers of Medcare manufactured equipment, or provide proof that they are experts with a competing patient ceiling lift manufacturer, that maintains similar requirements for installation and testing standards. Any documents showing manufacturer’s training and technical qualifications shall be submitted along with the bid, for review during the bid selection process. The bid selection process shall rely on background information of key personnel involved with the proposed services of the bidding contractor. The background information shall be used to determine the qualifications and projected abilities to complete this service with the most suitable efficiency and concern for the patients of the VAHCS facility. The selection of the winning bidder shall be weighted heavily on the “best value to the government approach”. A contract with a base year, plus four (4) option years is being requested.

C. Service to include adjustment of existing installation as necessary to provide proper alignment. Final adjustment shall provide a smooth transition, using 100% of the maximum rated capacity, over the entirety of the track system.

D. Contractor shall provide separate line item for replacement of one third of the lift batteries per year.

3. Quality Assurance Surveillance Plan:

The COR or a Facilities Engineering Designee shall have direct knowledge of every Medcare ceiling lift being tested. The most up to date manufacturer’s preventive maintenance checklist shall be completed and signed by the contracted Technician and the VA employee who witnessed the weight load testing procedures.

4. Government Provided Materials:

A. Medcare Preventive Maintenance Checklist- Weight Load Test (1 page) - revised 10-27-2011.

B. VA “Corrective and Preventive” maintenance checklist- the most updated version. (4 pages)

5. SCHEDULE:

A. Contractor shall submit an estimated schedule within 30 days of Notice to Proceed. The schedule shall show all dates, describe testing, and indicate time durations required.

6. REPORTS:

A. Interpret test results and provide recommendations for repairs/replacement with written cost estimates.

B. Reports shall be submitted in a format that is easily read and interpreted by Joint Commission inspectors and shall include all test results for the items listed herein.

7. KEYS AND BADGES:

A. The Contractor will be issued keys and badges as needed. Failing to return badges and keys will result in a reduction of the contract in the dollar amounts as follows.

(1) Badges - $200.00 for each badge not returned.

(2) Keys - $200.00 for each key not returned.

8. Point of contact for this contract shall be:

Tim Darnell 612-629-7888, Facilities Engineering

This sources-sought announcement is a tool to identify concerns with the capability to accomplish the work. This is not a solicitation. Only those firms who respond to this announcement by submitting the following information will be used in determining whether to set aside/compete this requirement.

Please provide all the following:

1) A capability statement expressing interest in this requirement, describing your company and its capability to complete this work. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. The capability statement must directly address the provisioning and servicing of equipment.

2) A statement or list of your firm's current or past technical experience similar to or the same as the summary scope of work for this requirement. Include a brief description of the scope and schedule for each similar requirement.

3) A statement or list of your firm's current or past performance similar to or the same as the summary scope of work. Include a point of contact name, phone number and email address.

4) A statement of your firm's business size and type (Service Disabled Veteran Owned, 8(a), woman-owned, Small Business, etc) utilizing the NAICS code and size standard noted above.

5) Federal Supply Schedule (GSA or VA) contract number providing the listed services if applicable.

6) Please provide feedback regarding the statement of work and your firms’ capability to perform the requirements under the Statement of Work. What aspects of the Statement of Work would your company not be able to perform and changes could be made to the Statement of Work to allow your company to perform.

7) Feedback is also necessary when determining how to complete a pricing model that will allow for performance under a Firm-Fixed Price contract.

Submit this information to Mr. David A. Raad via email to david.raad@va.gov. Your response to this notice must be received, in writing, on or before 10:00 AM (Mountain Time) on November 9, 2018.