VA263-14-D-0234-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

OFOC SOP Revision 08 Page 1 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID:_36C263-18-AP-2292 _________

1. Contracting Activity: Department of Veterans Affairs, NCO 23, 316 Robert Street, St. Paul

Minnesota for VAMC Minneapolis. Purchase Request #618-18-4-6977-0138

2. Nature and/or Description of the Action Being Processed: The VAMC Minneapolis main medical building is served by two 13.8KvA feeds to provide redundancy to the facility. Due to mechanical failure, this redundancy was lost Saturday August 11, 2018. The building’s electrical supply was reduced to just one power source which is unacceptable in order to maintain the critical mission of patient care at the VAMC Minneapolis facility. Without power redundancy, failure of one component would result in total power failure. This would jeopardize the safety and well-being of patients, visitors, and staff. This action is an urgent and compelling need for emergency backup generator & electrical sectionalizer repair at the VAMC Minneapolis. This action will be processed as a firm-fixed-price Task Order / Delivery Order (TODO) against MATOC #VA263-14-D-0234 (Preferred Electric Inc.).

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Materials and labor to repair the generator and sectionalizer will cost an estimated $63,952.00. Repairs will be scheduled for the week of August 20, 2018.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is a one time, emergent need that cannot wait for the standard PALT period for repairs since it involves the electrical supply at the VAMC Minneapolis. Due to a mechanical failure on Saturday August 11, 2018 the dual power supply at VAMC Minneapolis was reduced to single power supply. This loss in power redundancy caused a potential for total power failure at the hospital facility which could jeopardize the safety and well-being of patients, visitors, and staff. Preferred Electric, an SDVOSB/MATOC contractor (#VA263-14-D-0234) , is currently mobilized on site and has the ability and resources necessary to provide these services on an urgent basis.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Preferred Electric Inc. was contacted to respond to the VAMC Minneapolis facility due to their close proximity and ability to quickly respond. Preferred Electric Inc. has the ability and resources necessary to provide these services.

VHADESMableA Text Box

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

OFOC SOP Revision 08 Page 2 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated costs for these repairs shall be determined fair and reasonable in comparison to previous awards for similar services provided at the VAMC Minneapolis facility.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market research was not conducted prior to this contract action due to the urgent and compelling need for services. This is a one time, emergent action.

Subsequent market research has shown that 12 SDVOSB companies in the 5 state area can provide similar general construction services, including Preferred Electric. Awarding to Preferred Electric will satisfy the requirements as set forth in Public Law 109-461.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: This action was an urgent and compelling need so only one vendor was contacted. Preferred Electric is the only vendor that has expressed interest in this acquisition. No sources provided a written interest in this acquisition.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: If in the future, similar work is required on a non-emergent basis, NCO 23 will ensure that the requirement is competed via the open market or MATOC procedures

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title Facility http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx