36C26318R0375-001.doc

Black Hills Health Care System Hot Springs Campus Architect/Engineer Statement of Work

Water and Heating Systems Renovations VA Projects:

568A4-18-205, Correct Legionella Deficiencies 568A4-18-206, Correct Boiler Plant Deficiencies February 20, 2018

Hot Springs VAMC

Table-of-Contents 2Table-of-Contents

3I. GENERAL

3A.

INTRODUCTION

4B.

A/E RESPONSIBILITIES:

4C.

GENERAL SCOPE OF SERVICES TO BE PERFORMED:

6D.

DESIGN REQUIREMENTS:

7E.

REQUIRED SPECIFIC A/E SERVICES.

9F.

REQUIRED SUBMISSIONS:

11G.

ADDITIONAL SERVICES:

11H.

REFERENCES

12I.

GOVERNMENT PROVIDED MATERIAL

12J.

PHASING REQUIREMENTS

12K.

CRITICAL PATH METHOD PHASING MEETINGS

12L.

QUALITY ASSURANCE / QUALITY CONTROL (QA/QC):

14II. SUBMISSIONS

14A.

MECHANICAL DESIGN / DOCUMENTATION:

17B.

ELECTRICAL DESIGN / DOCUMENTATION:

19C.

CIVIL DESIGN / DOCUMENTATION:

21D.

CRITICAL PATH METHOD (CPM):

22E.

ESTIMATING:

22F.

SPECIFICATIONS:

23G.

FINAL CONSTRUCTION DOCUMENTS:

24III. DISTRIBUTION OF A/E MATERIAL (DELIVERABLES)

24A.

SYMBOL IDENTIFICATION OF CONSTRUCTION DRAWINGS

24B.

DELIVERABLE FORMAT

25C.

DISTRIBUTION OF A/E MATERIAL

25D.

DELIVER TO VAMC

25IV. A/E PROPOSAL

25A.

QUALIFICATIONS OF DESIGNERS

26B.

PROPOSED SCHEDULE

I. GENERAL

A/E SUBMISSION INSTRUCTIONS FOR

HOT SPRINGS WATER AND HEATING SYSTEMS RENOVATIONS

568A4-18-205 Correct Legionella Deficiencies

568A4-18-206 Correct Boiler Plant Deficiencies A.

INTRODUCTION

1.

This document contains information and minimal submission requirements for construction documents specified in the Architect/Engineer (A/E) contract.

2.

Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

3.

Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development (DD) documents shall be the basis for the development of the Construction Documents (CD) phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

4.

VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

5.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

6.

Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), and civil designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

7.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

8.

Submit a complete set of final approved drawings incorporating all revisions, within 30 days after completion of the Design Development stage.

9.

At each review stage, the VA’s technical reviewer, will perform a value engineering review.

10.

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the A/E. With respect thereto, the A/E agrees not to assert any rights and not to establish any claim under the deign patent or copyright laws.

B. A/E RESPONSIBILITIES:

1.

Contract documents shall meet or exceed the requirements of this document.

2.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3.

A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to VAMC.

4.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

5.

In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing, where applicable.

6.

For facility design within this scope of work, A/E shall specify use of the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness.

7.

A/E shall consider energy conservation, pollution prevention, and waste reduction to the maximum extent practicable in developing the construction design specifications, where appropriate.

8.

A/E shall perform and obtain necessary subcontracted services for all incidental services such as subsurface soils and geotechnical investigations under the direction of a registered professional engineer.

9.

A/E shall perform or obtain services from a professional land surveyor where applicable in the performance of this scope of work.

10.

A/E shall include a fire protection engineer as part of the design team for projects that include the addition, reconfiguration, or elimination of a fire protection system.

C. GENERAL SCOPE OF SERVICES TO BE PERFORMED:

1. The scope of these A/E services is to provide professional support for renovations and corrections to the (1) domestic water and (2) steam heating systems at the Hot Springs VAMC that will result in two separate construction projects currently approved by the VA as Design-Bid-Build efforts. The Boiler Plant (Building 18) serves the VAMC as the primary processing facility for both water treatment and pumping, and steam heat generation.

2. Correct Legionella Deficiencies (Project 568A4-18-205)

i. The A/E shall provide all services necessary to adequately support the design to correct Legionella deficiencies at the Hot Springs Campus of the Black Hills Health Care System.

ii. Design services will include Schematic Design with necessary field investigations, Design Development, and Construction Documents.

iii. Construction Period Services are also to be performed; as identified in this document.

iv. The design services will consist of the review of the domestic water system and development of a design with the end result of controlling legionella bacteria at point-of-use fixtures by proper treatment and temperature management throughout the distribution system starting at the raw water source at the Boiler Plant. Field investigation will include identifying dead legs in building domestic water plumbing, inadequate circulation of water, and potential locations for the growth of the legionella bacteria. Elimination and reduction of stagnant and/or low flow water conditions; improving flow and circulation; maintaining treated water within parameters resistant to bacterial growth -- in specified buildings that provide patient overnight occupancy will be a significant aspect of this project. Other design services will develop two schematic alternatives that consider correcting deficiencies and improving the water utility. The other major portion of this project will improve effectiveness, control and monitoring, and efficiency of utility water treatment and distribution. Consideration will on water treatment, pumping, water storage tank mixing, distribution, and separating irrigation lines from the domestic water supply. Special attention shall be given to improving the primary treatment water system and installation of supplemental treatment stations in the specified buildings.

v. Maximum Construction Costs (MCC):

$900,000

1. A/E must include between 5-10% Additive Bid Items in MCC

3. 100% Submittal Date: 150 calendar days after award

4. Background of Legionella in Domestic Water

i. The Hot Springs VAMC is susceptible to Legionella bacteria growth at point-of-use plumbing fixtures based on a history of positive laboratory tests. All buildings that serve overnight patient care are required to be tested on a quarterly test regimen. The absence of positive test results indicates that the VAMC is successful in controlling conditions that promote Legionella growth.

ii. Specific water conditions that tend to promote Legionella growth include: stagnant water, temperatures between 68-122 degrees F, pH between 5.0-8.5, and sediment that tends to promote growth of micro-organisms that may supply nutrients.

iii. The VAMC injects chlorine gas for water treatment of its own ground water source. Effective biocide levels are known to control Legionella growth, however the Hot Springs VAMC is unable to maintain a desired free chlorine residual throughout its utility and at key service locations.

iv. Legionella test samples have been taken at several points throughout the utility distribution system and have yet to yield a Legionella positive result. Positive Legionella results have only occurred at point-of-use fixtures.

5. Correct Boiler Plant Deficiencies (Project 568A4-18-206)

i. The A/E shall provide all services necessary to adequately support the design to correct Boiler Plant (Building 18) deficiencies at the Hot Springs Campus of the Black Hills Health Care System.

ii. Design Services will include Construction Documents only.

iii. Construction Period Services are also to be performed; as identified in this document.

iv. The design services will consist of the review of the VA Boiler Plant Safety Device testing report for noted non-compliant write-ups; investigation of additional areas not compliant with VA standards, areas that are deficient to safety, and areas generally inefficient, undersized, or unsupportable components due to advanced age and/or outdated technology. The project will correct identified deficiencies of the steam boiler system including burner management, supervisory controls and monitoring, fuel supply, boiler water treatment, feedwater de-aeration, and DDC/SCADA improvements and upgrades.

v. Maximum Construction Costs (MCC):

$500,000

6. 100% Submittal Date: 150 calendar days after award.

7. Background of Boiler Plant deficiencies

i. The VA Black Hills Health Care System – Hot Springs, SD Boiler Safety Device Training (April 2017) report identifies deficiencies that will receive highest priority to integrate into this construction design.

ii. An evaluation of VA standard details will identify other steam, boiler, and fuel system aspects that do not meet current standards and codes will be identified for correction in this project. Day tank replacement and/or improvements, additional controls and monitoring for the fuel system, deaerator tank level monitoring, and condensate flow metering are highlighted for evaluation and integration into this portion of the design.

8. Overview of design services final products:

i. Construction Documents for a Design-Bid-Build construction contract project 568A4-18-205, Correct Legionella Deficiencies.

ii. Construction Documents for a Design-Bid-Build construction contract project 568A4-18-206, Correct Boiler Plant Deficiencies.

D. DESIGN REQUIREMENTS:

1. Mechanical:

i. All existing mechanical systems and components shall be field-verified by mechanical engineer.

ii. Design shall include all mechanical plans, elevations, sections, details, and schedules for the plumbing, controls, and HVAC (if required).

iii. Designer shall work with the VA Facilities Management technician’s personnel during design.

iv. Design shall include, but is not limited to plumbing, controls, and associated electrical work.

v. Design shall meet all requirements as listed in VA Plumbing Design Manual and local policies.

2. Electrical:

i. All existing electrical systems and components shall be field-verified by the electrical engineer.

ii. Design shall include all electrical plans, elevations, sections, details, diagrams and schedules showing electrical, power distribution systems, and auxiliary power systems. Designer shall show all necessary service panels, circuits, cabling, wiring, conduit, raceway duct, outlets, relays, switches, etc. for a complete and usable electrical system.

iii. Designer shall work with the Facilities Management electricians during design.

iv. Design shall include requirements for both normal and critical power.

v. Design shall include the necessary cabling, wiring, and systems for remote monitoring and control.

E. REQUIRED SPECIFIC A/E SERVICES.

1. Schematic Design Phase. The Schematic Design Phase is the stage in which the general scope, conceptual design, and the scale and relationship of components of the Project are established. Investigation services such as topographical surveys and subsurface geotechnical studies may also be included in this phase depending upon the information necessary to affect proper design.

2. Design Development Phase. The Design Development Phase is the stage in which the size and character of the Project are further refined and described, including architectural, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate.

i. Fire Protection Engineer Review: The VA may choose to obtain a third-party plan review by a Registered Fire Protection Engineer should the design submittal involve a change of occupancy classification, change of use, or modification to any space.

3. Contract Documents Phase. The Contract Documents Phase is the stage in which the requirements for the Work are set forth in detail and complete Contract Documents are produced.

i. Fire Protection Engineer Review: The VA will obtain a third-party design review no later than the 95% CD submittal by a Registered Fire Protection Engineer.

4. Bidding or Negotiations Phase. The Bidding or Negotiation Phase is the stage in which bids or negotiated proposals are solicited and obtained and in which contracts are awarded. A/E to answer technical questions concerning interpretation of construction drawings. The A/E will provide additional clarification or correction when contract documents do not adequately or incorrectly specify construction contractor requirements.

i. ADVERTISING FOR AND SECURING CONSTRUCTION BIDS

1. Construction Bids. The Government will receive the construction bids and award the construction contract for the project.

5. Construction Administration Phase. The A/E will provide additional clarification or correction when contract documents do not adequately or incorrectly specify construction contractor requirements. All specified construction submittals will be reviewed and approved by the A/E.

i. Construction Submittal Services consisting of:

1. Processing of submittals, including receipt, review of, and appropriate action on Shop Drawings, Product Data, Samples and other submittals required by the Contract Documents

2. Distribution of submittals to Government, Contractor and/or Architect's field representative as required.

3. Maintenance of master file of submittals

4. Related communications.

ii. Quotation Requests/Change Orders when resulting from unforeseen site conditions; design omissions or design errors. Change order support resulting from VA requested changes will be negotiated on a per change basis. Service consisting of:

1. Preparation, reproduction and distribution of Drawings and Specifications to describe Work to be added, deleted or modified

2. Review of proposals from Contractor(s) for reasonableness of quantities and costs of labor and materials. Provide if necessary an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment

3. Review and recommendations relative to changes in time for Substantial Completion

4. Coordination of communications, approvals, notifications and record‑keeping relative to changes in the Work.

iii. Site Visits and Inspections Structural, mechanical and electrical inspections by qualified engineers familiar with the project.

1. Mechanical Engineers to inspect all plumbing at 50% and substantial completion.

2. Electrical Engineer to inspect all electrical work upon substantial completion.

3. Structural Engineers to inspect all earth work upon substantial completion.

4. Engineers to inspect project at substantial completion and to assist VA Contracting Officer’s Representative (COR) in preliminary punch list.

6. Post-Contract Services

i. Record Drawing services consisting of:

1. Making arrangements for obtaining from Contractor information in the form of marked‑up prints, drawings and other data certified by them on changes made during performance of the Work

2. Review of general accuracy of information submitted and certified by the Contractor

3. Preparation of record drawings based on certified information furnished by the Contractor

4. Transmittal of record drawings and general data, appropriately identified, to the Government.

7. Supplemental Services

i. Reproduction of documents including drawings and specifications.

F. REQUIRED SUBMISSIONS:

At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, “CONSTRUCTION DOCUMENT XX% SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review. See section II. SUBMISSIONS for checklist of required information for each submittal.

NOTE: Provide 10 working days for VA review of all submittals

1. Schematic Design: responding to program requirements and preparing: Review of Government's Program and Budget; Conceptual building plans; Preliminary sections and elevations.

i. Schematic Design [SD-1] Submittal (10%).

1. Provide and present two corrective actions routes or variations on a common plan to the VA COR and project users. VA will provide written comments on which concept or hybrid of concepts to proceed developing. Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide written narrative of mechanical and electrical system options with supporting engineering justification and calculations.

3. Provide separate estimated costs associated with each Bid Item (capital investment and life cycle)

4. Provide geotechnical study report when such is required in advance of schematic alternative development.

2. Design Development: The Design Development Phase is the stage in which the size and character of the Project are further refined and described, including architectural, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate. This is the start of the development of Plans, Drawings, and Specifications for the purposes of the Brooks Act compliance.

i. Design Development [DD-1] Submittal (35%). Incorporate all revisions from comments on the previous submittal and.

1. Provide and Present corrective actions plan incorporating VA comments from SD-1 submittal with further refinement. Show plans at scale that allows entire concept of project to be shown on one sheet. Show larger scale drawings detailing critical areas. Show all rooms, doors, corridors, basic column grid, assumed column sizes, expansion and seismic joint locations, electrical closets and equipment rooms, signal and telephone closets, mechanical shafts and space, and all vertical circulation, e.g., stairs, conveyers, elevators, and automatic conveyances. Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide 35% Specifications in CSI format (bound)

3. Provide separate 35% cost estimates for all required construction and building systems broken down by major elements of work in CSI format for each Bid Item

4. Provide Product File containing cut sheets for products and materials used as basis of design for each Specification section

5. Provide Product Submittal List

6. Provide Phasing Plan

3. Construction Documents: Consists of continued development and expansion of mechanical Schematic Design Documents to establish the final scope, relationships, forms, size and appearance of the Project. This is the completions of the development of Plans, Drawings, and Specifications for the purposes of the Brooks Act compliance.

i. Construction Documents [CD-1] Submittal I (75%). This submittal is meant to be an informal review to ensure project is on budget and within scope.

1. Provide 75% Drawings (all disciplines). Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide 75% Specifications in CSI Format (bound)

3. Provide Separate 75% Cost Estimates for each Bid Item

ii. Construction Documents [CD-2] Prefinal Submittal (95%). This submittal should represent the A/E’s completed project contract documents. With the exception of VA comments this submittal should adequately represent the entire scope of the project.

1. Provide 95% Drawings (all disciplines). Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide 95% Specifications (bound)

3. Provide separate 95% Cost Estimates for each Bid Item

4. Provide Phasing Plan

5. Provide a final energy impact analysis of project

iii. Contract Documents [CD-3] Final Submittal (100%). This submittal will be used for bidding purposes and no additional comments will be made by the VA. If discrepancies arise before bidding the A/E will correct and resubmit new bid documents. If bidding has commenced the A/E will provide necessary information through the amendment process.

4. Post-Contract Phase: The Post‑Contract Phase is the stage in which assistance in the Government's use and occupancy of the Project is provided.

i. Record Drawing Submittal consisting of;

1. Making arrangements for obtaining from Contractor information in the form of marked‑up prints, drawings and other data certified by them on changes made during performance of the Work

2. Review of general accuracy of information submitted and certified by the Contractor

3. Preparation of record drawings based on certified information furnished by the Contractor

4. Transmittal of record drawings and general data, appropriately identified, to the VA.

G. ADDITIONAL SERVICES:

1.

All printing and reproductions materials are included in all phases of the design.

2.

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead-based paint surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible. Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

H. REFERENCES

The A/E shall incorporate, but not be limited to, the following references for design, available at https://www.cfm.va.gov/TIL/ or from the VAMC Project Engineer, as applicable:

1.

VA Design Guides/Design Manuals

2.

VA Master Specifications

3.

VHA National CAD Standards and Details

4.

International Building Codes, State and Federal Regulations, ASHRAE Standards

5.

NFPA and Life Safety Code

6.

VA Fire Protection Design Manual 6th Edition

7.

Relevant VHA Directives and local policies

I. GOVERNMENT PROVIDED MATERIAL

1.

The VAMC Project Engineer shall provide the A-E with all available as-builts, utility locations and electrical one-lines post award of the design contract. The A-E shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The A-E shall promptly report any discrepancies to the VAMC Project Engineer for clarification.

2.

The VAMC Project Engineer will provide VA standard specification sections to the A-E post award of the design contract. The A-E shall modify the specification section to meet project requirements. The VAMC Project Engineer will be responsible for completing the General Requirements and the Medical Center Requirements sections of the specifications.

3.

Submittal Log Template post award of design contract.

J. PHASING REQUIREMENTS

1.

The facility requires a water source and steam system to function. All outages will be indicated on the plans and designed to minimize the effect to the facility.

2.

If required, submit a phasing narrative and phasing plans (on reduced size plans) in the Concept Development Final Submittal to the VA. VA will review these submission(s) and return comments to the A/E. The A/E will then use this information in preparing their construction document submissions.

K. CRITICAL PATH METHOD PHASING MEETINGS

1.

If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Engineer/COR to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

2.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Engineer/COR. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

L. QUALITY ASSURANCE / QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1.

Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2.

Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3.

100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

II. SUBMISSIONS

GENERAL: This submittal checklist serves as the minimum requirements expected by the VA for this SOW. A/E shall provide other information in appropriate detail to convey the design.

A. MECHANICAL DESIGN / DOCUMENTATION:

1. During the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment, and development of conceptual design solutions for:

Plumbing

Water treatment, supplemental Digital direct controls

2. During the Design Development Phase consisting of continued development and expansion of mechanical Schematic Design Documents and development of outline Specifications or materials lists to establish:

Approximate equipment sizes and capacities

Preliminary equipment layouts

Required space for equipment

Required chases and clearances

Phasing/Temporary services Energy conservation measures.

3. During the Contract Documents Phase consisting of preparation of final mechanical engineering Drawings and Specifications based on approved Design Development Documents, setting forth in detail the mechanical construction requirements for the Project.

4. PLUMBING: Submit the following:

Narrative:

Floor Plans/Drawings:

· Identify

New plumbing fixtures w/VA numbering system

· Size of pipe

· Equipment schedule

· Demolition plans

· Riser diagrams

· Legend, notes, and details

Plan/section of mechanical equipment rooms

Schematic flow diagrams

Schematic control diagrams

Equipment schedule

Location of emergency eyewash and shower equipment

Product File (catalog cuts) and Submittal List

Phasing scheme

List of Required Contract Specifications

Construction Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

5. HVAC: Submit the following for Boiler Plant deficiencies scope:

Engineering calculations

Catalog cuts of equipment

Tabulation of steam consumption

Heating system:

· Total heating load

· Domestic hot water load

· Humidification load

· Equipment steam demand

· Zoning of heating system

Schematic flow and riser diagrams

Schematic control diagrams1

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

VA symbols and abbreviation

Selection of

· Pumps

· Fans

Complete selection data

Standard detail drawings2

Automatic temperature control drawings3

List of Specifications

Construction Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

NOTES:

1) Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

2) Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

3) Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

B. ELECTRICAL DESIGN / DOCUMENTATION:

1. During the Schematic Design Phase consisting of consideration of alternate systems, recommendations regarding basic electrical materials, systems and equipment, analyses, and development of conceptual solutions for:

Electronic devices Building Management devices

2. During the Design Development Phase consisting of continued development and expansion of electrical Schematic Design Documents and development of outline Specifications or materials lists to establish:

Approximate sizes and capacities of major components

Preliminary equipment layouts

Required space for equipment

Required chases and clearances.

3. During the Contract Documents Phase consisting of preparation of final electrical engineering Drawings and Specifications based on approved Design Development Documents, setting forth in detail the electrical requirements for the Project.

4. ELECTRICAL: Submit the following:

Narratives:

Location and size of:

Drawings showing:

· Electric symbols

· Symbols, note, abbreviations

Method of short-circuit calculations

Method of voltage drop and demand calculations

Drawings:

· Power layouts

· Signal layouts

· Specialty area layouts

· Demolition plans

Branch circuit wiring (typ.)

Interconnection of electrical control equipment and mechanical equipment

Electrical details

List of Specifications

Construction Specifications

Product File (catalog cuts) and Submittal List

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

5. NOTES:

1) Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2) Include means and clearances for installation, maintenance, and removal/replacement of equipment.

4) Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

C. CIVIL DESIGN / DOCUMENTATION:

1.

During the Schematic Design Phase consisting of consideration of alternate materials and systems and development of conceptual design solutions for:

Earth work and site layouts Water treatment

Water storage tank filling and mixing

Water distribution

2. During the Design Development Phase consisting of continued development and expansion of civil Schematic Design Documents and development of outline Specifications or materials lists to establish the final scope of and preliminary details for on‑site civil engineering work

Approximate equipment sizes and capacities

Preliminary equipment layouts

Required space for equipment

Phasing/Temporary services Energy conservation measures.

3. During the Contract Documents Phase consisting of preparation of final civil engineering Drawings and Specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the Project.

4. SITE DEVELOPMENT: Submit the following:

Development concept showing proposed buildings and structures

Topographic, utility, and landscape survey

Demolition plan

Layout plan showing location of:

· Fire Access

· Service area(s)

· Inlets

· Contractor's staging area

· Vertical and horizontal road alignment

Grading plan showing:

· Existing contours

· Proposed contours

· Spot elevations at structure corners, entrances, equipment pads, etc.

· Erosion and sediment control

Site details

Landscape details

List of Specifications

Construction Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

5. SANITARY: Submit the following:

Narrative:

· Existing sanitary systems:

underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc.

Utility Plans/Drawings showing existing and new sanitary systems:

· Locate/size

Fire hydrants

Sectional and post indicator valves

Backflow preventer

· Demolition Plans

· Legend, notes, and details

Point of connection to sprinkler system

Product File (catalog cuts) and Submittal List

Calculations

List of specifications

Construction Specifications

Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

D. CRITICAL PATH METHOD (CPM):

Submit the following:

Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

NOTES:

1.

Include temporary system by phase, and separate by technical discipline.

2.

One drawing may reflect several reduced site plans.

E. ESTIMATING:

Submit the following:

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Detailed estimate take-off sheets

Detail Market Analysis

F. SPECIFICATIONS:

Specifications (All Disciplines)

1. Comply with the requirements of the VA Design and Construction Procedures (PG-18-3).

2.

Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

3.

When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a.

Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b.

Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

c.

Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Contracting Officer for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d.

Do not use trade names or manufacturers brand names, except as previously noted.

e.

When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review.

5. Return all previous draft specifications reviewed previously by the VA to aid the final bid document review. These draft specifications will later be returned to the A/E.

G. FINAL CONSTRUCTION DOCUMENTS:

1.

Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design on the Construction Documents.

III.

DISTRIBUTION OF A/E MATERIAL (DELIVERABLES)

A. SYMBOL IDENTIFICATION OF CONSTRUCTION DRAWINGS

AS

Architectural Drawings (Numbered Only)

HA

Asbestos Removal Drawings

BI

Boring Log Drawings

ES

Electrical Drawings

FA

Fire Protection Drawings

MH

Heating, Ventilating, and Air Conditioning Drawings

PL

Plumbing Drawings

GS

Site Development and Environmental Drawings

CU

Sanitary and Irrigation Drawings

MU

Steam Distribution Drawings

MP

Steam Generation Drawings

SS

Structural Drawings

B. DELIVERABLE FORMAT

1.

Drawings shall be completed using, not later than, AutoCAD 2017.

2.

Bind all drawings into sets in the order of their above classification symbol.

3.

All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

4.

Design reviews and final drawings shall be provided to the VAMC in hard-copy, .pdf, and .dwg formats. Submit drawings and design submittals on CD/DVD to be used with the AutoCAD version 2017 to the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used. Provide bound construction drawings on 11 in. by 17 in. sheets.

5.

Specifications shall be completed using Microsoft Word. Design reviews and final specifications shall be provided to the VAMC in hard-copy, .pdf, and .doc formats.

6.

Provide incremental cost estimates at all submissions. The A-E shall immediately inform the Hot Springs VA Medical Center Contracting Officer if it is determined that the project cannot be completed for the cost range specified.

7.

The A-E shall prepare a submittal log based on the specifications. The VA Project Engineer shall provide a template for the submittal log.

8.

The A-E shall arrange site visits with appropriate disciplines as they deem necessary to complete the design. Coordinate all site visits with VA Project Engineer.

9.

Construction Period Services. Bond prints shall be full-sized.

C. DISTRIBUTION OF A/E MATERIAL

Design reviews and final drawings shall be provided to the VAMC in hard-copy per tables below along with the electronic formats.

Schematic Submission:

Design Development Submission:

Construction Documents Submission:

Record Drawings Submission:

*Drawing size ANSI D.

D. DELIVER TO VAMC

Address:

Hot Springs VAMC, Project Engineering-Facilities Management, 500 N. 5th St, Hot Springs, SD 57747

IV.

A/E PROPOSAL

A. QUALIFICATIONS OF DESIGNERS

1.

The design of architectural, structural, mechanical, electrical, civil or other engineering features of the work shall be accomplished by registered architects or engineers. The Construction Specifications and Drawings shall bear the seal and signature of the registered professional architect or engineer responsible for its design.

B. PROPOSED SCHEDULE

1.

The VAMC intends to solicit for a construction contract at the beginning of February 2019. Final CD’s for design services is forecast to be November 13, 2018. The VA proposes submission of 100% Final CD’s NLT 150 calendar days from award.

2.

A/E shall provide a proposed schedule to comply with this contract.

C. PRICE PROPOSAL

1.

A/E shall provide firm-fixed price proposal for the following:

i. Correct Legionella Deficiencies (Project 568A4-18-205)

a. Schematic Design:

b. Design Development through Final Construction Documents:

c. Construction Period Services:

ii. Correct Boiler Plant Deficiencies (Project 568A4-18-206)

a. Final Construction Documents:

b. Construction Period Services:

iii. Total firm-fixed price: