36C26318R0055-001.docx

Nebraska-Western Iowa Health Care System Architect/Engineer Statement of Work

636A4-18-113, Install Air Cooled Chiller – Grand Island

1/18/2018

A/E SUBMISSION INSTRUCTIONS FOR

636A4-18-113, Install Air Cooled Chiller - GI

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. Coordinate all activities with the VA Health Care System (VAHCS). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAHCS to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

3. VA will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after the Design Development phase.

4. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

5. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

6. Submit final drawings (Bid Documents) on CD to be used with the AutoCAD version at the VAMC (AutoCAD Architectural 2017 Imperial). Submit instructions on the use of the CDs along with a complete listing of all layers that are used.

7. At a minimum, A/E will follow the Guidelines for Design and Construction of Hospitals and Outpatient Facilities, 2014 edition, administered by the Facility Guidelines Institute and published by the American Society for Healthcare Engineering (ASHE) When the above rules, regulations, and guidelines do not meet specific design needs, use other reputable standards and guidelines that provide equivalent design criteria.

8. Design shall also comply with the following:

a. VA Design Manual – “HVAC Design Manual” – PG 18-10, dated Nov. 1, 2017

b. VA Design specifications including but not limited to Section 23 64 00 – Packaged Water Chillers.

c. All EPA, State & Local emission requirements for the new boiler.

B. GENERAL SCOPE OF DESIGN TO BE PERFORMED:

1. Determine the necessary size of an air-cooled chiller for the Grand Island Campus to solve the following issue: We need to provide cooling for the hospital during the swing seasons of the year (spring and fall) when the cooling tower is not typically ready for use and an unseasonably warm day occurs where cooling is only needed during the peak hours of the day. The required swing load needs to be determined based on existing hospital loads, chiller plant loads, and typical weather patterns for the Grand Island area.

2. Complete a design to install a properly sized air cooled chiller to handle loads during the swing seasons when the tower is not ready or available for use. If possible, the properly sized chiller shall fit within the existing chiller plant footprint.

a. The A/E shall provide all services necessary to adequately support the construction of the chosen option at the Grand Island Division of the Nebraska-Western Iowa Health Care System.

b. The A/E shall determine the size of the equipment needed for the chosen option based on load profiles and any current VHA requirements for potential redundancy. A smaller system for use in the swing season would seem desirable to decrease energy consumption. However, the selection should be based on the load profile developed by the design engineer.

c. The project will consist of the demolition (as necessary) and installation of equipment to support the chosen option above including: new controls, all required safety items, and other system modifications or enhancements required for the new system to function within the existing chiller system that will remain.

d. Maximum PH-1 Construction Costs (MCC): $1,500,000.

e. 100% Submittal Date: TBD based on the final contract award date and a 120-day period of performance.

3. If this does not appear to be the best option for the Grand Island facility and another option such as one of those listed below would be a better fit, immediately notify the COR and contracting officer. If recommending another approach, please consider total installation costs, approximate operational costs, simplicity of controls required to operate, flexibility to use as needed, maintainability, space available to implement the option, and general pros and cons of the new recommended option.

a. Option 1: Install an air to water heat exchanger sized to properly cool the water for the existing water cooled chillers to avoid needing to send that water through the cooling towers.

b. Option 2: Install a system that will allow the existing cooling towers to be used year-round or at least when cooling is needed (there may be more than one way to meet this option)

c. Option 3: If another option not mentioned above makes sense, please provide it here.

4. Replace Ancillary System Components – BID OPTION 1

a. The A/E shall review the condition and useful life expectancies of the existing chilled water system and determine what items are due to be replaced. Bid Option 1 shall be developed to replace those identified items. The overall project budget shall be considered when developing this option.

C. REQUIRED SPECIFIC A/E SERVICES.

1. Provide A/E Design Services for the preparation of Design Documents, Cost Estimates, and Construction Documents.

a. Kick Off Meeting: The A/E will schedule a kick off meeting within 10 working days from the notice of award. The A/E will review this statement of work with the COR to validate the Estimated Construction Cost at Award.

b. Schematic Design Phase. The Schematic Design Phase is the stage in which the general scope, conceptual design, and the scale and relationship of components of the Project are established.

1. Bound Reports

2. A/E attended Presentations

3. A/E assessments of each option and final recommendation is made

c. Design Development Phase. The Design Development Phase is the stage in which the size and character of the Project are further refined and described, including architectural, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate.

1. Site Investigation

d. Contract Documents Phase. The Contract Documents Phase is the stage in which the requirements for the Work are set forth in detail and complete Contract Documents are produced.

1. Estimated Energy Consumption report that details current energy and energy savings based on this design

e. Bidding or Negotiations Phase. The Bidding or Negotiation Phase is the stage in which bids or negotiated proposals are solicited and obtained and in which contracts are awarded. A/E to answer technical questions concerning interpretation of construction drawings. The A/E will provide additional clarification or correction when contract documents do not adequately or incorrectly specify construction contractor requirements.

1. ADVERTISING FOR AND SECURING CONSTRUCTION BIDS

a. Record of Disposition of Construction Documents. The A/E shall provide all services required for advertising for and securing construction bids in accordance with "Manual for Preparation and Issuance of Contract Documents" as described herein. He shall number each set of contract documents (hard copy and electronic) and maintain a continuing record showing the temporary and final disposition of each set of construction documents. This record shall show the date of each transfer of the documents and the dates for each return.

b. Mailing Costs. The Government will reimburse the A/E for the actual cost of mailing the bidding documents and all amendments not caused by design deficiencies to the bidders. The A/E shall keep a detailed record of these expenses including all invoices and other evidence of his expenditures and submit these items to the Contracting Officer with his invoice for payment.

c. Construction Bids. The Government will receive the construction bids and award the construction contract for the project.

f. Construction Administration Phase. The A/E will provide additional clarification or correction when contract documents do not adequately or incorrectly specify construction contractor requirements. All specified construction submittals will be reviewed and approved by the A/E.

1. Construction Submittal Services consisting of: Processing of submittals, including receipt, review of, and appropriate action on Shop Drawings, Product Data, Samples and other submittals required by the Contract Documents

2. Distribution of submittals to Government, Contractor and/or Architect's field representative as required.

3. Maintenance of master file of submittals

4. Related communications.

g. Quotation Requests/Change Orders when resulting from unforeseen site conditions; design omissions or design errors. Change order support resulting from VA requested changes will be negotiated on a per change basis. Service consisting of: Preparation, reproduction and distribution of Drawings and Specifications to describe Work to be added, deleted or modified

1. Review of proposals from Contractor(s) for reasonableness of quantities and costs of labor and materials. Provide if necessary an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment

2. Review and recommendations relative to changes in time for Substantial Completion

3. Coordination of communications, approvals, notifications and recordkeeping relative to changes in the Work.

h. Site Visits and Inspections Structural, mechanical and electrical inspections by qualified engineers familiar with the project.

1. Mechanical Engineers to inspect all HVA/C upon completion.

2. Electrical Engineers to inspect all electrical distribution equipment including main and emergency panels upon completion.

3. Provide three (3) additional site visits for structural, mechanical and electrical engineers to be scheduled by the COTR as required.

2. POSTCONTRACT SERVICES

a. Record Drawing services consisting of:

1. Making arrangements for obtaining from Contractor information in the form of markedup prints, drawings and other data certified by them on changes made during performance of the work

2. Review of general accuracy of information submitted and certified by the Contractor

3. Preparation of record drawings based on certified information furnished by the Contractor

4. Transmittal of record drawings and general data, appropriately identified, to the Government.

5. Incorporate the project record drawing into the most current AutoCAD Architecture based floor plan maintained by the VA. Transfer all new construction layers into the VA’s existing drawing layers structure. Drawings shall have all components needed to open as a standalone drawing without referenced files. Upon completion provide the updated drawing to the VA’s project manager in the same file type and version used within the VA. (currently AutoCAD Architect 2017)

D. REQUIRED GENERAL TECHNICAL SERVICES:

1. Applicable Standards, Manuals and Directives: Design shall be in accordance with the most current VA Design Manuals and Master Construction Specifications located in the Technical Information Library (TIL) on the Office of Construction & Facilities Management (CFM) website, www.cfm.va.gov/TIL. Additionally, the A/E shall comply with all applicable VA or VHA directives, manuals, handbooks and alerts and ensure design submissions follow applicable requirements of VA Program Guide PG-18-15, Volume C, A/E Submission Instructions for Minor and NRM Construction.

2. Public Laws and Executive Orders: The A/E will also follow all applicable Federal, State and Local codes including but not limited to:

a. Energy Policy Act 2005

b. Energy Independence and Security Act 2007

c. Executive Orders 13514 and 13423

d. All State and Local Jurisdictions enforcing Federal Law

3. Project Meeting Management: The A/E shall take minutes of all design meetings. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E shall provide, via email transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice.

4. Site investigation: The Engineer shall perform all field work necessary to determine the existing conditions at the site of the work. The Engineer shall be responsible for verifying the accuracy of drawings furnished by the Government. The A/E shall not use as-built information as the sole method for design calculations without verifying actual capacities through recent HVA/C balancing report, hydronic reports. In the absence of such reports the A/E will perform those tests to determine actual capacities. The A/E will also engage Engineering Maintenance and Operation Staff in predesign and design activities. The A/E will promptly report any discrepancies to the COR for clarification. Comment by Robert Yager: The COR should verify the existence of previous test and reports prior to finalizing this SOW and include the requirement for the A/E to perform any required

5. Design Analysis: Required as part of the Design Development (DD-1) Submittal. The analysis shall address the presence or absence of asbestos or lead based paint. The reasons for selection or non-selection of the type of building systems equipment should be included. Capacity and condition of existing HVAC, electrical, hydronic and plumbing systems must be addressed. The design analysis will also include an assessment of the energy efficiency of the existing and/or new utility systems. Design analysis shall be submitted with all preliminary and final phases of design. The design analysis shall support the design recommendations pertaining to the selection or non-selection of major technical sections of the work such as structural, architectural, heating, plumbing, electrical and mechanical systems which requires the calculation of size and strength, or the rendering of engineering decisions. This analysis will be on 8 ½ x 11 inch paper capable of reproduction and will have a standard heading to indicate the project, the type of type of computation, the name and date of the designer and the checker. A one-inch binding margin is to be provided on the left side of the page. The analysis will be cumulative and include but not be limited to the following:

a. Short descriptions of the work involved.

b. The designer’s assumptions for the design.

c. The standard works or references used on computations as they occur.

d. The equations, tables or curves used or developed, with references cited where they are taken from non-standard sources.

e. The actual computations in all the detail necessary to establish the design.

f. Suitable free-hand sketches to illustrate the designer’s intent such as steel sizing arrangement, pipe arrangement, and beam layout.

g. Size selection of equipment where computations are not involved; this may consist, for example, of a single statement to use a 60 HP Westinghouse piston compressor model XYZ. Where necessary, a few statements to show the basis for the selection are to be included. All calculations and sources of information shall be shown in an orderly and logical manner to permit review and final checking.

h. Provide edited catalog cuts for the equipment specified.

i. The following statement will be in each design analysis: “This design has been reviewed from a value engineering standpoint and has been planned to achieve the required function at the lowest overall cost, not merely the lowest initial cost.”

6. Drawings, Specifications and Reports: Economic Analysis: The A/E will make a comparative cost analysis of all considered sources of utilities, major items of equipment, building components, materials, and methods of construction siting. The analysis will include cost of operation and maintenance over the expected life of the faci

a. See PG 18-15 for drawing level detail requirements.

b. All drawings will have Title Blocks with Project Title, Sheet Name and Current Date and Submittal Name or Percent (%) Progress Set.

c. All drawings, specification and reports will be bound. All specifications and reports will be double sided.

d. Drawings shall be provided in AutoCAD Format, PDF format and hard copy. All AutoCAD drawings will be complete files without use of x-references.

e. Specifications will be provided in MS Word, PDF and hard copy format. All individual specification divisions shall be compiled into a single MS Word file.

f. All drawings and reports will be marked “Handled as Sensitive Information”.

g. Specifications will not include any references to FAR clauses in the final copy.

7. MARKED-UP COMMENTS: The Engineer shall provide a copy of the marked up comments with each subsequent submittal. The Engineer shall insure that the copy of marked-up comments reflects changes that were ACTUALLY MADE. The A/E will provide a tabular report that summarizes the changes made and is organized by drawings, specification or cost estimate. Annotations shall include specific references where applicable.

8. Project Budget Management: The A/E shall make every effort to design the project within the budget established. The A/E shall immediately inform the CO if the project is expected to exceed the proposed ECCA. If the estimated costs exceed the approved ECCA, the A/E shall determine sufficient alternatives to the construction costs to reduce the costs below the ECCA/ ECCA must be validated and any changes to it approved by the Contracting Officer no later than the 35% Design Development Submittal.

9. Cost Estimates: The Engineer’s cost estimates shall be based on labor and material prices prevailing in the project’s locality. Cost estimate shall be descriptive, detailed, and includes all operations of work required including quantities and unit costs. Additionally the construction cost estimate shall include Government Furnished Equipment (GFE) and contractor furnished equipment when applicable. The Engineer cost estimate shall summarize all cost by material, labor, other direct costs, overhead, profit, and bonding costs.

a. All cost estimates will be marked “For Official Use Only” of “FOUO” both in the actual document and in the electronic file name.

b. Cost estimates shall be prepared using CSI Master Format. Summary Estimates will also be provided using Attachment One.

c. The A/E shall provide a recommended construction performance period as part of this estimate. Overhead and other direct costs will be clearly linked to the recommended performance period.

10. STRUCTURAL INTERIOR DESIGN (SID): Required whenever interior finishes are involved. SID must be submitted to include interior and exterior finish color binders with actual samples of proposed finishes required in the design of the project. Color boards are required at various submittal phases as noted in the submittal section of this document. Final SID must be submitted on standard 8 1/2;” X 11”, 3 ring binders. Include the color schedule or the Room Finish Schedule and Finish Schedule from the drawings. Coordinate the SID binder with the VA Interior Designers.

11. Cost estimates will be provided by an independent cost estimator.

1. Energy Analysis: In order to meet the objectives of the 1999 Presidential Executive Order 13123, Greening the Government Through Efficient Energy Management, and as amended by the Energy Policy Act of 2005, the A-E shall maximize the efficiency of HVAC and other energy consumption systems and equipment by accomplishing a life-cycle analysis of each such applicable system. The life-cycle analysis leading to major design decisions shall be documented as part of the Design Analysis submittal.

12. COMPREHENSIVE INTERIOR DESIGN (CID): The CID E submittal is used for procurement of furnishings for new or renovated facilities. The design submittal requirement will include, but not limited to the following: Narrative of Interior Design Objectives, Points of Contact List, Itemized Furnishings Cost Estimate, Best Value Determination, Item Code Legend, Item Installation List, Furnishings Order Forms, Furnishings Illustration Materials List, and Furniture Plans.

13. Picture taking (if required): If the A/E desires to take photographs of existing facilities, written requests must be submitted to the Contracting Officer Representative for approval no later than seven days before the requested date to take the pictures. No use without VA approval is permitted.

14. Other Mandatory Consideration for Inclusion into the Contract Documents

a. Phasing: Construction work will be in occupied Medical Centers and every effort will be made to interface construction with Medical Center operations. To minimize impact this means the preparation of detailed phasing plans including associated moves. Phasing plans will show exact areas of work along with specific outage times, Infection Control Risk Assessment (ICRA) mitigation measures (including specific dust, noise, and debris control), Interim Life Safety Measures (ILSM) which provides for specific measures to mitigate any reduction in fire protection features (For example, exits out of service, fire sprinkler removal). Utility outages will be carefully planned and included it the contract in order to allow all OSHA required safety measures to be maintained while continuing Medical Center operations. (For example, outages must provide means to shut off and lock out / tag out equipment while still allowing for Medical Center to continue operations). Project must meet all legal requirements and executive orders including EPAC 2005, EISA 2007, EO 13514, and EO13423 all dealing with environmental, energy, and water as specifically applied to Federal Buildings. This requires up front analysis and planning.

b. Liquidated Damages will be discussed with COR and Project Design Team and if validated and approved included in the contract documents.

c. Pre-Construction Risk Assessment Requirements (PRCA). A PRCA meeting will be held after the Design Development Submittal and all measures will be included in the contract documents. Dust partition walls will be shown on drawings.

d. Contractor Work Hours will be discussed with the COR and Project Design Team to determine operational limitations placed on the project. Contract documents, cost estimates and projects schedules will reflect limitations placed on contractor work hours.

e. Sustainable Principles. The Engineer shall incorporate green building and sustainable design practices and elements into project designs to the greatest extent practicable. Project designs shall meet the guiding principles and all energy/water/environmental requirements established by EPACT 2005, EISA 2007, EO 13514, and EO 13423.

f. Environmental permitting. The Engineer is required to evaluate the need and identify all environmental permits for construction. The following are examples of environmental permits; the requirement is not limited to these. If work is within 50-feet of the tributary boundary that runs along the installation boundary, a GP-3 permit must be obtained. If any new air emissions source, the requirement for an air permit must be evaluated and obtained when necessary. For any “like-like replacement” project with an existing emissions source (e.g., boilers, chiller units) the VISN 19 state-specific requirement (i.e., Colorado, Wyoming, Montana and Utah) for a Clean Air Act construction permit must be evaluated and obtained (if needed), as well.

g. STORMWATER, SOIL, AND EROSION CONTROL: The Engineer shall include in the design soil and erosion control measures in accordance with local jurisdictions as required by that specific locations laws and shall provide the following in terms of storm water, soil, and erosion control for all projects:

i. For projects disturbing greater than 5000 SF but less than 1 acre, develop a stand-alone soil and erosion control plan.

ii. For projects disturbing greater than one acre develop a stand-alone soil and erosion control plan and have it approved by the applicable local authoritative governments as required by local and/or state authority.

iii. The definition of disturbed area on a project includes all areas disturbed, including lay down and staging areas, site access, not just the project site footprint. The Engineer shall include the calculation of project area used to determine soil and erosion control requirement in the design analysis. The Engineer shall be responsible for any “processing” and “expediting”, fees. The design will not be considered complete until the approved plan and approval documentation are provided to the Government. Three copies of each shall be submitted as part of the 100 percent submittal.

15. Large File Transfers. The A/E will utilize the AMRDC website for the receiving and transmittal of all non-formal submittal files too big to be sent via email. The website is located at AMRDEC SAFE (https://safe.amrdec.army.mil/SAFE).

16. Electronic Submittal Program. The A/E will utilize the VA provided electronic submittal program for all required submittals. The A/E will work with the electronic submittal exchange system to handle both design and construction submittal reviews.

17. Badging. Key project personnel should be badged at the appropriate level for the work they are performing. A/E personnel needing extended periods of site investigation or after-hours work will require Non-PIV badges with physical access.

E. REQUIRED DESIGN DELIVERABLES: At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION DOCUMENT SUBMISSION”, with the appropriate XX% SUBMISSION”, in large block letters above or beside the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review NOTE: Provide 10 working days for VA review of all submittals

1. Schematic Design: responding to program requirements and preparing: Review of Government's Program and Budget; Conceptual building plans; Preliminary sections and elevations;

a. Schematic Design [SD-1] Submittal (25%).

1. Provide and present proposed floor plan layouts to the VA COR and project users. Clearly delineate scope and area of involvement.

2. Provide written narrative of mechanical and electrical system options with supporting engineering justification and calculations.

3. Conduct Design Review Meeting with the VA staff.

2. Design Development: The Design Development Phase is the stage in which the size and character of the Project are further refined and described, including architectural, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate

a. Design Development [DD-1] Submittal (65%). Incorporate all revisions from comments on the previous submittal and.

1. Provide and Present one floor plan incorporating VA comments from SD-1 submittal with further refinement. Show plans at scale that allows entire floor to be shown on one sheet. Show larger scale drawings detailing critical areas. Show all rooms, doors, corridors, basic column grid, assumed column sizes, expansion and seismic joint locations, electrical closets and equipment rooms, signal and telephone closets, mechanical shafts and space, and all vertical circulation, e.g., stairs, conveyers, elevators, and automatic conveyances. Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide 65% Specifications.

3. Provide separate 65% cost estimates for all required construction and building systems broken down by major elements of work in CSI format for each Bid Item

4. Provide Construction Narrative and Phasing Plan for installation of equipment while plant is operating.

5. Conduct Design Review Meeting with VA Staff

3. Construction Documents: Consists of continued development and expansion of architectural Schematic Design Documents to establish the final scope, relationships, forms, size and appearance of the Project.

a. Construction Documents [CD-1] Prefinal Submittal (95%). This submittal should represent the A/E’s completed project contract documents. With the exception of VA comments, this submittal should adequately represent the entire scope of the project.

1. Provide 95% Drawings (all disciplines). Clearly delineate each Bid Item’s scope and area of involvement.

2. Provide 95% Specifications.

3. Provide separate 95% Cost Estimates for each Bid Item.

4. Provide Phasing Plan.

5. Provide an energy impact analysis of project.

6. Conduct Design Review Meeting with the VA Staff.

b. Contract Documents [CD-2] Final Submittal (100%). This submittal will be used for bidding purposes and no additional comments will be made by the VA. If discrepancies arise before bidding the A/E will correct and resubmit new bid documents. If bidding has commenced the A/E will provide necessary information through the amendment process.

1. Provide 100% Drawings (all disciplines). Clearly delineate each Bid Item’s scope and area of involvement. (Bound and PDF Format)

2. Provide 100% Specifications (bound, PDF, editable MS Word Document)

3. List of Required Submittals as specified

4. Provide separate 100% Cost Estimates for each Bid Item (bound, PDF and MS Word Document)

5. Provide Phasing Plan

4. Post-Contract Phase: The PostContract Phase is the stage in which assistance in the Government's use and occupancy of the Project is provided. Record Drawing Submittal consisting of;

a. Obtain from Contractor all necessary information in the form of markedup prints, drawings and other data certified by them on changes made during performance of the Work

b. Review of general accuracy of information submitted and certified by the Contractor

c. Preparation of record drawings based on certified information furnished by the Contractor

d. Transmittal of record drawings and general data, appropriately identified, to the VA.

e. Incorporate the project record drawing into the most current AutoCAD Architecture based floor plan maintained by the VA. Transfer all new construction layers into the VA’s existing drawing and layers structure. Drawings shall have all components needed to open as a standalone drawing without referenced files. Upon completion provide the updated drawing to the VA’s project manager in the same file type and version used within the VA. (currently AutoCAD Architect 2017)

F. DESIGN SCHEDULE: The A/E will take responsibility for meeting all design milestones. The A/E will determine dates of all necessary working/progress meetings to meet submittals dates and overall project schedule. If the project falls 10% or more behind the awarded milestones the A/E will provide a corrective action plan to get back on schedule or request a contract modification requesting additional days to the award. Comment by Department of Veterans Affairs: [EDIT FOR SERVICES REQUIRED]

DESIGN MILESTONE

Actual dates will be filled out at kick off meeting and become part of the delivery order G. GOVERNMENT DESIGN CRITERIA: Design will conform to VA Design Guides and other VA design guidance provided by the COR.VA Design guides can be found at http://www.cfm.va.gov/til/index.asp.

1. http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf

2. http://www.cfm.va.gov/til/dManual/dmMEhospAmendA.pdf

H. GOVERNMENT PROVIDED MATERIALS

1. Division 01 00 00 General Condition and 01 35 26 Construction Safety Requirements will be provided by the government prior to CD-II. A/E will incorporate these divisions into the CD-II Pre-Final Submittal.

2. Asbestos Report, Balancing Report, Deficiency Reports, etc.

3. VA or VHA Directives, Manuals or Handbooks

I. ADDITIONAL SERVICES:

1. Specifications will include commissioning as required by the VA. The Designer will act as the Commissioning Agent and perform the activities of Commissioning Agent IAW the VA Standard Specifications.

J. PHASING REQUIREMENTS

Attachment 1 SUBMITTAL REQUIREMENTS Submit the following:

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Detailed estimate take-off sheets

Detail Market Analysis

Report on new and existing chiller plant loads1

Estimated Life-cycle cost analysis of Swing Season Options

Selection of major equipment

Plot plan of chiller facility2

Catalog cuts on equipment from two manufacturers

Plans/sections/locations of:

· Equipment

· Major piping

· Pipe supports

Demolition

Schematic flow diagrams of all piping systems

Calculations:

· Equipment sizing

· Major piping systems

· Chiller load

· Chiller piping

Schedules

Equipment lists

Verification of emission regulations

List of standards and details

Specifications

NOTES:

1. Include maximum and minimum summer and winter demands and total annual production.

2. Show chillers, pumps, any heat recovery type equipment, tanks, cooling towers, etc.

3. For your hard copy submittal requirements, please see below:

CID

*All submittals will still be provided in electronic version submitted on CD, and Electronic Submittal Exchange program

ATTACHMENT 2

Attachment 3 Records Management Language for Contracts Required The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

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Project Title:

Project #:

Division # Division Price 0 General Conditions 1 General Requirements 2 Existing Conditions/Site Work 3 Concrete 4 Masonry 5 Metals 6 Wood, Plastics & Composites 7 Thermal and Moisture Protection/Roofing 8 Openings 9 Finishes 10 Specialties 11 Equipment 12 Furnishings 13 Special Construction 14 Conveying Equipment 21 Fire Suppression 22 Plumbing 23 Heating, Ventilating, & Air Conditioning 26 Electrical 27 Communications 28 Electronic Safety & Security 31 Earthwork 32 Exterior Improvements

Misc

Total

IGE Breakdown Sheet

Divisions Subtotal Profit and OH image1.jpeg